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University Administrative Manual

Table of Contents

• 1-50: General Information
  • Explanation of the Manual and its Use
    • 1: Purpose of this Manual
    • 2: Authority
    • 6: Distribution of Manual
    • 8: Manual Format
    • 10: Numbering System
    • 12: Revisions
    • 13: Sources of Information
  • Legal Status of the University
    • 34: State Law Affecting the University
    • 35: Legal Counsel
    • 36: Receipt of Service of Lawsuits
    • 37: Internal Procedures for Responding to Nevada Public Records Act Requests or Subpoenas at the University of Nevada, Reno
  • Governance of the Nevada System of Higher Education
    • 45: Administration of the University of Nevada, Reno
    • 46: Mission Statement of the University of Nevada, Reno
    • 47: Changes in Organization
    • 48: Unit Bylaws
    • 50: Temporary Administrative Governance
• 51-499: Administrative Organization of the University of Nevada, Reno
  • Administrative Officials
    • 51: Administrative Officers
    • 52: Committees, Boards and Councils
  • University Records
    • 61: Records Retention Schedule
    • 62: Offices of Record
    • 63: Destruction of Records
    • 64: Safeguarding Confidential Information in Records
    • 65: Red Flag Privacy Policy
• 500-1,999: Fiscal and Business Affairs
  • Contract, Grants, Leases and Other Agreements
    • 500: Basic Policy
    • 502: Basic Contract Content
    • 503: Routing of Legal Contracts
    • 505: President Delegated Signature Authority
  • Accounting Regulations and Procedures
    • 1,001: Principles and Definitions
    • 1,002: Fiscal Year/Budget Year
    • 1,003: Account Identification
    • 1,004: Financial Reports
    • 1,010: Fund Groups
    • 1,011: Current Fund Group
    • 1,012: Loan Fund Group
    • 1,013: Endowment and Similar Funds Group
    • 1,014: Plant Fund Group
    • 1,015: Agency Fund Group
    • 1,040: Expenditure of State-Appropriated Funding for State-Wide Programs
    • 1,030: Payment Card Industry Compliance Policy
    • 1,050: Internal Purchase Orders (Purchasing Goods or Services from other University Departments)
    • 1,060: Bank Accounts Outside the University
    • 1,061: Deposits of Cash Receipts
    • 1,062: Cash Transfer
    • 1,063: Transfer of Revenue or Expenditure
    • 1,065: Petty Cash Accounts
    • 1,066: Telephone Charges
    • 1,067: Host Expenses
    • 1,068: Development and Governmental Relations Activities and Table Purchases
    • 1,070: Stipends, Assistantships, Grants-In-Aid and Other Non-Salary Payments
    • 1,071: Independent Contractor Determinations
    • 1,072: Payments to Non-Resident Alien Independent Contractors
    • 1,073: Parking Permits
    • 1,074: Charitable Lotteries or Raffles
    • 1,075: Memberships, Dues and Licenses
    • 1,100: University of Nevada, Reno Office of Sponsored Projects
    • 1,110: Recharge Center Rate Establishment
    • 1,117: Campus Audit Department Charter
  • Payroll Procedures
    • 1,301: Professional Staff and Graduate Assistant Payroll
    • 1,302: Deadline for Submitting Professional Payroll Documents
    • 1,303: Terminations and Partial Payments of "B" Contracts and Graduate Assistants
    • 1,307: Terminations and Partial Payments for "A" Contract Personnel, Including Approved Accumulated Leave Payments
    • 1,309: Termination Papers
    • 1,310: Classified and Technical Employees
    • 1,311: Payroll Documents Necessary for Classified Employees
    • 1,313: Deadline for Submitting Classified Documents
    • 1,315: Partial Payments to Classified and Technical Employees
    • 1,317: Student Employment
    • 1,319: Non-Student Hourly Rated Employment
    • 1,321: Submission of W-4 Forms after Initial Employment
    • 1,323: Deposit of Payroll Checks
    • 1,326: Savings Bonds
    • 1,327: Miscellaneous Deductions
    • 1,328: Wage Garnishments
    • 1,331: Salary Payments for Deceased Faculty Members
  • Travel
    • 1,401: Out-of-State Travel
    • 1,403: In-State Travel
    • 1,405: Overnight Lodging within 50 Miles of Principal Station
    • 1,406: Cash Travel Advances
    • 1,410: Method of Travel
    • 1,411: Use of Rental Cars
    • 1,412: Additional Insurance Charges to Waive Collision Deductible on Rental Cars
    • 1,413: Private Automobile Usage
    • 1,415: Airlines and Travel Arrangements
    • 1,416: Bonus Flight Coupons
    • 1,417: Companion Fares
    • 1,418: Combining University Business and Personal Travel
    • 1,420: Travel Expense Reimbursement Procedure
    • 1,435: Toll Charges
    • 1,440: Parking or Vehicle Storage Fee
    • 1,445: Commercial Transportation Receipts
    • 1,450: Incidental and Other Travel Expenses
    • 1,451: Corporate Travel Card
    • 1,455: Use of Private Aircraft
    • 1,460: Travel to Conferences and Meetings
    • 1,480: Travel Expenses for Independent Contractors
    • 1,490: Team or Group Travel
    • 1,491: Athletic Team Travel
    • 1,495: Application for Travel Support to Attend Scholarly Meetings
  • Purchasing
    • 1,501: General Policy
    • 1,502: Financial Commitment
    • 1,503: Exemption from State Purchasing Act
    • 1,504: Personal Purchases
    • 1,505: Conflict of Interest Prohibited
    • 1,506: Preference
    • 1,507: Basic Purchasing Procedure
    • 1,508: Exceptions
    • 1,509: Federal Requirements
    • 1,510: Small and Small Disadvantaged Business Enterprises
    • 1,511: Construction
    • 1,512: Capital Construction
    • 1,513: Payments
    • 1,514: Computer and Communications-Related Purchases
    • 1,515: Emergency Purchases
    • 1,517: Radioactive Materials
    • 1,518: Library Purchases
    • 1,520: Central Services, Receiving
    • 1,521: Independent Contractors
    • 1,523: Off-Campus Business by Contracted Vendors
    • 1,524: ASUN Bookstore Purchases
    • 1,525: Personal Use of University Property
    • 1,526: Equipment Inventory
    • 1,527: Surplus Property
    • 1,528: Fixed Asset Capitalization (Other than Equipment)
    • 1,529: Selection of Personal, Professional and Consultant Services Including Architects and Engineers
    • 1,530: Change Order Policy
    • 1,531: Equipment Transfer Policy - Grant Acquired Equipment
  • Gifts and Fundraising
    • 1,600: UNR Foundation/Development & Alumni Relations
    • 1,610: Authority and Responsibilities
    • 1,620: Procedures
    • 1,630: Gift Processing
    • 1,640: Gifts-In-Kind
    • 1,650: Restricted Gifts
    • 1,660: Public Announcement of Gifts
    • 1,670: University Facility Naming Policy
  • Budgets
    • 1,701: State-Appropriated Budgets
    • 1,702: Budget Transfers – State-Appropriated Funds
    • 1,703: Self-Supporting Budgets
    • 1,704: Revisions of Self-Supporting Budgets
  • Affirmative Action
    • 1,900: Equal Employment Opportunity Statement
    • 1,910: Sexual Harassment
    • 1,911: Sexual Harassment Policy
    • 1,912: Consensual Relationships Policy
    • 1,920: Affirmative Action Plan
    • 1,925: Definitions and Guidelines to Address the Needs of Employees with Disabilities
• 2,000-2,999: Personnel
  • General Personnel Policies
    • 2,001: Personnel Services
    • 2,002: University E-Verify Policy
    • 2,010: University Drug and Alcohol Policy
    • 2,025: H-1B Visas
    • 2,030: Children in the Workplace
    • 2,040: Workplace Violence Prevention Policy
  • Employee Benefits
    • 2,100: New Employee Orientation
    • 2,101: Retirement Program - Membership Eligibility
    • 2,102: Retirement Programs
    • 2,104: Phase-In Retirement Program
    • 2,111: Eligibility and Application for Group Health Insurance
    • 2,112: Benefits - Resident Physicians
    • 2,113: Benefits - Postdoctoral Fellows
    • 2,115: Supplemental Life and Accident Insurance (Optional)
    • 2,117: Personal Accident Insurance (Optional)
    • 2,121: Short-Term Disability Income Protection Insurance (Optional)
    • 2,124: Cancer Insurance Program with Hospital Intensive Care (Optional)
    • 2,125: Automobile/Homeowners/Renters Insurance (Optional)
    • 2,126: Section 125 Flexible Benefit Plan (Optional)
    • 2,151: Medicare
    • 2,160: Workers' Compensation Insurance
    • 2,161: Volunteers
    • 2,170: Faculty Grants-in-Aid
    • 2,171: Student Health Fee Exemption for Employees
    • 2,174: Grant-In-Aid for Summer Session Courses at UNR
    • 2,175: Waivers for Extended Studies
    • 2,176: Employee Computer Loan Program
    • 2,177: Employee Identification Cards
    • 2,180: Support of Breastfeeding Employees
  • Classified Personnel
    • 2,210: Classification Plan
    • 2,211: Classification of Jobs
    • 2,212: Classification Adjustments
    • 2,213: Request to Review an Existing Position
    • 2,214: Request for a New Position
    • 2,215: Work Performance Standards
    • 2,220: Employment of Minors
    • 2,230: Compensation
    • 2,231: Pay Rate Adjustments
    • 2,232: Payday
    • 2,233: Payroll Deductions
    • 2,234: Wage Garnishments and Assignments
    • 2,235: Classified Overtime Policy
    • 2,236: Compensatory Time for Overtime Worked for Classified Employees
    • 2,237: Longevity Pay
    • 2,250: Recruitment and Selection of Classified Employees
    • 2,253: Examinations
    • 2,255: Classified Appointments
    • 2,256: Classified Employee Position Funding and Layoff Rights
    • 2,257: Temporary Employment Program
    • 2,258: Reference Checks
    • 2,259: Policies to be Followed by Appointing Authority in Determining Eligibility for University Employment
    • 2,260: Other Employment Eligibility Restrictions
    • 2,261: Personnel Action Form
    • 2,266: Payment and/or Reimbursement of Moving
    • 2,270: Probationary Period
    • 2,280: Promotional Opportunities for Existing Classified Employees
    • 2,290: Voluntary Transfers
    • 2,300: Work Week
    • 2,301: Rest Period
    • 2,302: Annual Leave Policy for Classified Staff
    • 2,303: Sick Leave
    • 2,304: Catastrophic Leave
    • 2,305: Classified Leave Without Pay
    • 2,306: Court Appearances and Voting
    • 2,307: Transferring Between Funding Sources
    • 2,308: Transfer from Classified to Professional Appointment
    • 2,309: Submitting Leave Applications and Requests
    • 2,310: Classified Attendance and Leave Records
    • 2,311: Leave Audits and Reports
    • 2,330: Identification Cards
    • 2,350: Performance Evaluation
    • 2,359: Release Time for Staff Employees' Council Activities
    • 2,360: Release Time for Training
    • 2,361: Classified Grants-In-Aid Benefit Program
    • 2,370: Disciplinary Actions
    • 2,371: Documentation of Facts
    • 2,372: Appeal Rights
    • 2,373: Causes for Disciplinary Action
    • 2,382: Resignations
    • 2,383: Required Dismissal Papers - Classified Employees
    • 2,390: Employee-Management Relations
  • Academic and Administrative Personnel
    • 2,500: University Faculty
    • 2,501: Authorization of Positions
    • 2,503: Nepotism
    • 2,505: Faculty Positions & Requirements
    • 2,506: Types of Faculty Positions
    • 2,509: Definitions of Academic and University Year for Contractual Purposes
    • 2,511: Types of Faculty Appointments
    • 2,512: Maximum Overload for University of Nevada, Reno Faculty
    • 2,513: Course Buyout Policy
    • 2,515: Guidelines for Faculty Promotion
    • 2,517: Salary Schedules
    • 2,518: Starting Salary
    • 2,519: Position Description Questionnaire
    • 2,520: Faculty Search Rules
    • 2,521: President Recruitment Procedures
    • 2,522: Vice President Recruitment
    • 2,523: Recruitment of Deans, Associate and Assistant Deans
    • 2,529: Guidelines for Employee Recruitment Expenses and Entertainment
    • 2,530: Background Check Policy for Academic and Administrative Faculty
    • 2,533: Interim and Acting Administrative Appointments
    • 2,540: Payment and/or Reimbursement of Moving Expenses
    • 2,541: Content, Access and Modifications of Personnel Files
    • 2,550: Types of Contract Arrangements for Faculty
    • 2,560: Visiting Distinguished Professor Appointments
    • 2,571: Faculty Contract Renewals
    • 2,572: Joint Appointments Across NSHE Entities
    • 2,580: Emeritus Status
    • 2,590: Documents Needed for New Academic and Administrative Appointments
    • 2,614: Teacher Preparation Programs
    • 2,630: Adjunct Faculty
    • 2,631: Clinical Appointments
    • 2,635: Resident Physicians
    • 2,636: Postdoctoral Fellows
    • 2,640: Resignations and Terminations for Faculty Members
    • 2,641: Pre-Employment Certifications
    • 2,650: Academic Faculty Seeking Admission to Advanced Degree Programs at UNR
    • 2,655: Consultant Hiring
    • 2,660: Faculty Workload Policy
    • 2,670: Annual Leave Policy for Faculty
    • 2,672: Academic Faculty - Responsibilities When Absent
    • 2,673: Sick, Family Sick, Child-Rearing, and Family Medical Leave
    • 2,674: Military Leave
    • 2,675: Leave for Judicial Services
    • 2,676: Leave Records
    • 2,677: Compensatory Time/Overtime for Faculty
    • 2,678: Faculty Leave of Absence Without Salary
    • 2,679: Leave for Administrators
    • 2,680: Sabbatical Leave and Procedures
    • 2,681: Faculty Development Leave Program
    • 2,682 Faculty Leave for National or International Awards
    • 2,683: Faculty Holidays
    • 2,690: Faculty Providing Consulting Services
    • 2,691: Conflict of Interest Policy
    • 2,692: University of Nevada Cooperative Extension Consulting
    • 2,695: Additional Compensation, Supplemental Pay, and Overloads
    • 2,701: Regional Program Faculty Appointments
    • 2,715: Evaluation of Administrative Faculty
    • 2,716: Evaluation of Academic Faculty
    • 2,718: Merit Salary Increases
    • 2,722: Administrative Guidelines on Merit for Personnel Decisions
    • 2,723: Probationary Period for Tenure
  • Student Employment
    • 2,800: Regulations Regarding Student Employment
  • Graduate Assistants
    • 2,900: Board of Regents Policy Concerning Graduate Assistants
    • 2,901: Graduate Assistant Workweek Policy
    • 2,902: Procedures for Issuing Contracts for Graduate Assistants
    • 2,903: Graduate Fellow
    • 2,904: Graduate Teaching and Research Assistants
    • 2,905: Resignation for Graduate Assistants
    • 2,906: Student Assistants
    • 2,907: Graduate Assistant Tuition Allocation Policy
    • 2,910: Health Insurance for Graduate Assistants
• 3,000-3,999: Students
  • 3,000: Student Bill of Rights Preamble
  • 3,001: Freedom of Access to Higher Education
  • 3,002: In The Classroom
  • 3,003: Student Records
  • 3,004: University of Nevada, Reno FERPA Training Policy
  • 3,005: Student Affairs
  • 3,006: Off-Campus Freedom of Students
  • 3,007: Procedural Standards in Disciplinary Proceedings
  • 3,008: Sexual Harassment
  • 3,010: Policies Relating to Student Activities
  • 3,050: Student Health Service
  • 3,051: Academic Advising
  • 3,052: Reasonable Accommodations for the Academic Needs of Students with Disabilities
  • 3,053: Disability Resource Center
  • 3,054: Counseling and Testing
  • 3,055: Tutoring Services
  • 3,056: Office of International Students & Scholars
  • 3,057: Veteran Services
  • 3,058: Grants-In-Aid
  • 3,075: Compliance with Regulations on the College Work-Study Program
  • 3,500: Information Publications Distributed
  • 3,501: Special Course and Other Student Fees
  • 3,502: Special Course Fees
  • 3,510: Grade Appeal Policy & Procedures
  • 3,512: Transcripts
  • 3,525: Application for Graduation
  • 3,526: Commencement
• 4,000-4,999: Services to Faculty and Departments
  • Library
    • 4,000: Definition of the Libraries
    • 4,006: Recommending Book Acquisitions
    • 4,008: Library Policies and Regulations
    • 4,012: University Archives
    • 4,016: Film Library
    • 4,017: Learning Laboratory
  • Computer Services
    • 4,300: Campus Computing Services
    • 4,310: Computer Usage
    • 4,320: Appropriate Use of Computer Facilities
    • 4,321: System Security Approval Process
  • Extended Studies
    • 4,401: Extended Studies Services and Procedures
    • 4,402: Academic Credit Programs through Extended Studies
    • 4,405: Professional Development
    • 4,406: Professional Conferences
  • Office of Governmental Relations
    • 4,550: Policy Regarding Contact with Governmental Officials and Visits by Governmental Agencies
  • University Media Relations
    • 4,602: Public Information
    • 4,604: Official University News Source
    • 4,605: Mailing Lists of University Personnel
    • 4,606: Cooperating Technical Divisions
    • 4,608: Publicity Outlets
    • 4,610: Time Element
    • 4,614: Press Conference
    • 4,616: Radio and Television Procedures
    • 4,618: Rebroadcast
    • 4,652: Creative Services
  • University Marketing and Printing Services
    • 4,702: Charges for Services
    • 4,708: Charges at University Copy Center
    • 4,709: Copy Services for Students or Student Groups
    • 4,711: Syllabi
    • 4,713: Other Miscellaneous Work
    • 4,714: Print Releases
    • 4,715: University Logo
    • 4,716: Marketing Policy
  • Mail Services
    • 4,750: Delivery
    • 4,755: Charge for Mail Service
    • 4,760: Distribution of Incoming Mail
    • 4,765: Personal Mail Prohibited
• 5,000-5,999: General University Services
  • General
    • 5,000: Facilities Management
    • 5,001: Facilities
    • 5,002: Work by University Forces or Outside Contract
    • 5,003: Self Help Work
    • 5,004: Connections to Utility Systems
    • 5,005: Services Available
    • 5,006: Buildings
    • 5,007: Funding
    • 5,008: Keys
    • 5,009: Moving and Set-Ups
    • 5,010: Telephones
    • 5,020: University Notary Public Services
  • University Services
    • 5,100: Vehicle Use Policy
    • 5,104: Insurance and Maintenance for NSHE Owned Vehicles
    • 5,105: Insurance for Motor Vehicles
    • 5,109: Obtaining Additional or Replacement Vehicles
    • 5,115: University Policy
    • 5,116: Police for Special Events
    • 5,117: Fire Protection
    • 5,119: Parking and Traffic Regulations
  • Campus Development
    • 5,200: Acquisition or Sale of Real Property
    • 5,201: Campus Master Planning
    • 5,203: Capital Improvement Programming
    • 5,205: Division of Responsibility Between the University of Nevada System and the State Public Works
    • 5,207: Coordination
    • 5,209: Construction Inspection
    • 5,210: Dedication, Naming and Signage of Facilities
  • Scheduling University Facilities
    • 5,300: Purpose of Policies - Scheduling University Facilities
    • 5,301: Name, Insignia, Seal, Logo
    • 5,302: Policy for Use of University Space
    • 5,303: Public Forum
    • 5,304: Use of University Space by Non-University Organizations, Groups and Individuals
    • 5,305: Posting, Distributing and Exhibition of Printed Materials
    • 5,306: Commercial Filming, Videography and Photography
    • 5,307: Attendance at Meetings and Events on University Facilities
    • 5,308: Fee Structure
    • 5,310: Concessions
    • 5,311: Insurance Coverage
    • 5,312: Food Service
    • 5,313: Alcoholic Beverages
    • 5,314: Athletic, Recreational, Cultural and other Specialized Facilities
    • 5,315: Student Recruitment Events
    • 5,320: Police/Security for Events
    • 5,321: Vehicles on Campus
    • 5,322: Camping, Overnight Parking and Occupancy of Vehicles
    • 5,325: Solicitation of Signatures
    • 5,326: Voter Registration Booths
    • 5,330: Political and Religious Activities
    • 5,331: Non-University Correspondence, Etc.
    • 5,335: Backlighted Advertising
    • 5,338: Non-NSHE Post Secondary Education Institutions
    • 5,340: Major Gifts to the University
    • 5,345: Sponsored Research Projects
  • Management of Space and Facilities
    • 5,400: Facilities Planning and Space Management Policy
    • 5,401: Building Security
    • 5,402: Priorities and Procedures for the Assignment, Scheduling and Use of University Space
    • 5,403: Guidelines and Regulations in Assignment and Use of Space
    • 5,404: Class Schedule and Instructional Space Assignment
    • 5,405: Damage, Destruction and Theft
    • 5,407: Facilities Inventory and Classification
    • 5,410: Core Research Facilities
    • 5,412: Sustainability Committee
    • 5,420: Summer Use of Residence Halls
    • 5,430: Outdoor Banners
  • Environmental Health & Safety
    • 5,500: University of Nevada, Reno Safety Policy
    • 5,501: Occupational Safety and Health Act (OSHA)
    • 5,502: Unsafe Conditions or Activities
    • 5,504: UNR Safety Committee Policy Process
    • 5,510: Environmental Policy
• 6,000-6,999: Curricula, Teaching, and Research
  • Courses and Curricula
    • 6,000: Procedures for Changes in Courses or Curricula or Academic Units
    • 6,010: Courses-Procedures for Additions, Deletions, or Modifications
    • 6,030: Curricula-Procedures for Changes, New Curricula, or Eliminations
    • 6,040: Curricula-New Degrees, Majors, or Programs- University Approved Procedures
    • 6,041: Curricula-New Degrees, Majors, or Programs-Board of Regents Approved Procedures
    • 6,042: Curricula-New Degrees, Majors, or Programs-Accrediting Organization Approved Procedures
    • 6,045: Curricula-Elimination of Degrees, Majors, or Programs
    • 6,051: Curricula-Definition of Minor Programs of Study
    • 6,052: Curricula-Definition of Certificate Program-Undergraduate
    • 6,053: Curricula-Definition of Certificate Program-Graduate
    • 6,060: Unit Name Changes for Academic Units
    • 6,065: Creation of New Academic Units
    • 6,067: Organization of Existing Departments, Schools, Colleges or Other Academic Units
    • 6,071: University Courses and Curricula Committee
    • 6,073: New Program Pre-Proposal Committee
    • 6,080: Guidelines for Undergraduate Special Requirements
    • 6,081: Requirements for Lecture/Lab Ratio for a Course
    • 6,085: Funded Summer Credit Programs
    • 6,090: Review of Low-Yield Academic Programs
  • Instruction/Research Procedures
    • 6,500: Classroom Instruction and Regulations Concerning Disabled Students
    • 6,501: Syllabus Policy
    • 6,502: Academic Standards
    • 6,505: Use of Copyrighted Materials for Educational Purposes
    • 6,507: Intellectual Property Policy
    • 6,510: Policy on the Use of Human Subjects in Research, Development and Related Activities
    • 6,511: Policy on the Use of or Exposure to Biological Agents Including Recombinant DNA
    • 6,512: Policy on the Use of Animals in Teaching, Research, Extension, and Testing
    • 6,513: Policy on Training for Research Compliance
    • 6,515: Ethical Standards in the Conduct of Research
    • 6,516: Unit Name Changes for Research or Outreach Units
    • 6,517: Creation of New Research or Outreach Units
    • 6,518: Reorganization of Existing Research or Outreach Units
    • 6,520: Community College/University Articulation Policy
• 7,000-7,999: Miscellaneous
  • 7,001: Recognition of Deceased Students, Faculty and Staff
  • 7,003: Policy on Registered Sex Offenders
  • 7,004: Policy on Video and Audio Equipment Usage
  • 7,005: Sustainable Building Policy
  • 7,006: Lost and Found
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