4,012: University Archives

Revised: October 2023

The Archives of the university is the depository for all administrative records, documents, publications, and correspondence pertaining to the operation of the university, its colleges and schools, and all other agencies formally related to it.

Documents to be Deposited in the Archives

  1. Records and proceedings of boards, councils, and committees (e.g., the Faculty Senate and its various boards and committees). Volumes of minute books to which infrequent reference is made will be deposited in the Archives within a reasonable period of their becoming inactive. In addition to the minutes of a board or committee, special reports are to be deposited in the Archives.
  2. Reports and other documents created by these and other bodies which pertain to the University and its work (e.g., NSHE Code).
  3. Files of correspondence from which all merely routine letters have been removed will be deposited in Archives within a reasonable period of their becoming inactive.
  4. Official, including student, publications.
  5. All other documents of historical importance for the University (e.g., photographs of the faculty, students, alumni, buildings and events; personal papers of the faculty).
  6. The Archives will serve as the depository for NSHE offices, including the Chancellor's office, for records, documents, correspondence, etc., which are of historical value and which are no longer needed to be physically located in those offices.
  7. Such documents which are available from other components of the NSHE (e.g., UNLV, community colleges) which are deemed by the archivist to be useful and desirable for the Archives.
  8. A copy of each graduate thesis or dissertation is to be deposited under archival custody with the University Libraries.

Confidential Documents - Confidential documents may be deposited in the Archives under restrictions agreed upon by the person or office depositing them and the Archives.