1,495: Application for Travel Support to Attend Scholarly Meetings

Revised: November 2016

University academic faculty whose current role statement includes research or professional development responsibilities are eligible to apply to the Office of the Vice President for Research and Innovation (OVPRI) for support of travel, registration, and hotel expenses to attend national or international meetings for the purpose of presenting scholarly work as senior author or exhibitor or to interact with a funding sponsor for the purpose of enhancing funding potential.

Qualifying academic faculty who hold 50% FTE appointments can apply for transportation, registration and hotel support to one domestic meeting per year, and to one international meeting every other year (in place of that year's domestic trip). A cap of $500 will be placed on domestic travel, and $1000 on international travel. Following NIH Policy for Foreign Travel on NIH Grants, travel to Canada will be will be funded at the domestic travel rate.

Cycle one is for travel occurring between July 1 and October 31, cycle two is for travel occurring between November 1 and February 29, and cycle three is for travel occurring between March 1 and June 30. Please refer to the OVPRI website for submission windows for all three cycles.

To apply, faculty must submit the Faculty Travel Grant Application form with supporting material to the OVPRI through InfoEd by the appropriate deadline.

Applications for travel funds will be reviewed for completion by OVPRI staff members prior to a review by a committee comprising of UNR faculty and an OVPRI representative. The OVPRI will notify applicants of decisions five weeks prior to the start of the travel cycle.

So that faculty who happen to attend meetings at the end of a cycle are not penalized, requests for travel support may be submitted prior to acceptance of a research paper. Information about the meeting and the probable title of the paper must be indicated on the "Employee Travel Request" form. However, if the OVPRI does not receive notice of formal acceptance of the paper by one month prior to the meeting, the earmarked travel funds will be returned to the travel pool. Faculty are encouraged to plan their travel well in advance to obtain the best rate possible. Under no circumstances will fares other than coach be allowed. No retroactive requests will be considered.

The Employee Travel Request form must be processed through the OVPRI after approval by the traveler's department chair and dean for signature and account number assignment. Upon return from the trip, the faculty member must submit a Claim for Employee Travel Expense within two weeks of completion of travel.

These forms are available on the Campus Business section.