3,030: Intercollegiate Athletics Academic Integrity Policy

Revised: October 2015

Athletic Department Administration, Coaches, Staff, and Student-Athletes

The policies described below are intended to protect the integrity of the academic experience of student athletes. They provide structure and guidance to students, coaches, faculty, advisors, and members of the Athletic Department toward the common goal of insuring the quality and integrity of the University of Nevada, Reno degree.

1. Contact Between Athletics Department Staff Members and Faculty

The only members of the Athletics Department who may contact faculty on issues specific to academic progress of student-athletes are the Athletic Director, Athletic Academic Services staff, NCAA Compliance staff, and the Faculty Athletics Representative (FAR). This policy does not prohibit members of the Athletic Department from interacting with faculty members on issues unrelated to student-athlete academic progress.

2. Athletics Department Contact with Registrar's Office, Financial Aid Office and Admissions Office

Coaches and other sports-specific personnel (e.g., Director of Operations, managers, GAs) may not contact university employees/administrative faculty working in the Registrar's Office, Financial Aid Office or Admissions Office about matters related to prospective or enrolled student-athletes. Only the Athletic Director, the Athletic Academic Services staff and the Compliance staff shall be responsible for addressing questions or concerns regarding the general admissions process and/or a prospective student-athlete's ability to be admitted to the University. These questions or concerns shall be addressed directly to the NCAA Eligibility staff within Admissions and Records.

3. Extra Benefits and Special Academic Arrangements

Deans, professors, teaching assistants, and any other instructors shall follow all departmental and university policies and shall not make special arrangements for student-athletes that are not made available to non-athlete students. Examples include, but are not limited to, special arrangements for testing, grading, time extensions, and submission of coursework that are not consistent with the provisions of the University Class Absence Policy stated in UAM 3,020. Special arrangements that are not consistent with UAM 3,020 may constitute an extra benefit and render the student-athlete ineligible or could constitute academic misconduct. All questions related to whether or not an arrangement constitutes an NCAA extra-benefit violation should be directed to the Associate Athletics Director for Athletics Compliance.

4. Proctoring Exams for Student-Athletes

In the event that an exam must be proctored by someone other than the instructor, coaches and all other Athletics department staff (including Academic Services staff) shall not serve as proctors for student-athlete exams. Athletic Department personnel, Athletic Department administration, coaches, assistant coaches, trainers, media relations staff, etc., shall not proctor an exam.

a. If a student-athlete is required to take an exam while traveling for competition, a proctor must be identified who is someone outside of the Athletic Department. All arrangements for the proctored exam(s) should be made by the team's athletics academic advisor and/or the FAR. Suitable proctoring arrangements include:

i. If the FAR is traveling with the athletic team, he/she may serve as the proctor for the exam(s).
ii. Contacting the academic services staff outside of Athletics at the host institution to arrange for a member of their staff or the FAR to proctor the exam(s).

b. If a student-athlete is required to take an exam outside of normal class hours, but is not traveling for competition, the Athletics Department staff (including Academic Services staff) shall not serve as proctors for student-athlete exams. The team's athletic academic advisor shall make arrangements with approved proctoring representatives, which may include:

i. Proctors through the Disability Resource Center
ii. 365 Learning Staff
iii. Faculty members; and
iv. The FAR

c. Those arranging for the exam proctor shall confirm with the course instructor the following points in writing: the material(s) that will be permissible to use in the exam; time allotted for the exam; handling of the exam; return of the exam; and whether the exam is open/closed notes and/or use of the book or any other aid is acceptable. The instructions provided by the course instructor shall be kept on file with the team's advisor. Student-athletes shall not have cell phones in their possession during the exam. Student-athletes shall only have those materials allowed by the course instructor; electronic devices are not permitted during the exam unless stated in writing as acceptable by the course instructor.

5. Access to Student-Athlete Accounts

In accordance with University Security Policy and federal law, coaches, athletics staff, and the Athletic Academic Services Department shall never log into a student-athlete's: (1) MyNEVADA; (2) email; (3) WebCampus accounts, or (4) any other software, learning management system, or internet portal that would provide access to the student-athlete's academic information and coursework. A student-athlete may log in to his/her own account with a coach, athletics staff member, or the team's academic advisor for the purpose of demonstrating grades or progress through course assignments. Additionally, only the student-athlete shall make adjustments, submissions, or changes to any of these accounts.

6. Student-Athlete Maximum Course Enrollment

Policy for the regular review of student-athlete enrollment in courses:

a. Student-athletes shall not constitute more than 35% of the total enrollment in any one section of a course, except as allowed below.

i. Certain academic terms offer limited course selection and student-athlete enrollment percentage may be permitted by the Executive Vice President & Provost to exceed 35% in a course section; i.e. first and second session summer school, bridge program, and Wintermester courses.
ii. Certain PEX courses are designated specifically for intercollegiate athletic training and may be permitted to exceed 35% upon review and approval by the Executive Vice President & Provost.
iii. Academic Services shall review course enrollments after the conclusion of priority registration to identify any courses where student-athlete enrollment exceeds 35%. The athletic academic advisors and the Student-Athlete Enrollment Management team will discuss the courses of concern. Within one week of the close of priority registration, the Student-Athlete Enrollment Management Team shall report any classes where student-athlete enrollment exceeds 35% to the Executive Vice President & Provost in writing. Academic Services shall work with the Registrar's office to obtain a report to be run by Academic Services upon demand, but no later than the first week of each semester listing the total course enrollment numbers and number of coded student athletes in each class section.

7. Student-Athlete Enrollment Management Review Team

a. The Student-Athlete Enrollment Management Review Team shall meet once a semester to identify classes with student-athlete enrollment of 30% or higher and discuss trends in course enrollment, majors, and preferred instructors among student-athletes.

b. In the event that enrollment of student-athletes in a course exceeds 35%, an oversight committee, the "Student-Athlete Enrollment Management Review Team," will review the course. The team will consist of the FAR, the Associate Athletic Director for Compliance, the Associate Athletic Director for Academic Services, Sport Administrator(s), and the Coordinator for Undergraduate Advising.

c. The Executive Vice President & Provost shall make final determinations on the status of courses that exceed 35% student-athlete enrollment.

8. Student-Athlete Enrollment in Online Courses

A course is designated as an "online course" if its mode of instruction meets the definition of online courses provided in UAM 6,013: courses where the mode of instruction is either completely web-based or web-based with on or off-campus organizational meetings, labs, or proctored tests. Student-athletes shall not enroll in more than six credits of online courses in a single semester.

a. Athletic Academic Advisors shall monitor student-athlete enrollment in online courses to assure that this requirement is met.

b. Athletic Academic Advisors shall advise students to take in-class options over online class options.

c. If a student wishes to enroll in more than six credits of online work, the Student-Athlete Enrollment Management Review Team will review the request for additional online work. Reasons to be considered include, but are not limited to: the online course is needed for progress towards degree/eligibility; the online course is needed for graduation; the only in-class option is offered during practice; the student would miss too many in-class sessions due to athletic related travel, which may prohibit successful completion of the course; and/or the online course is needed for sequencing in degree progression.

d. The Student-Athlete Enrollment Management Review Team shall meet each semester to identify online classes with high percentages of student-athlete enrollment. The team will discuss trends in course enrollment and the use of online classes among student-athletes. The Student-Athlete Enrollment Management Review Team shall report its findings to the Provost in writing.

9. PEX Course Enrollment

Student-athletes may only enroll in a maximum of six credits of PEX courses (the specific sport and conditioning courses for intercollegiate athletics) throughout their collegiate career. Upon entering the fifth full-time semester, a student-athlete may not take PEX sport specific activity courses unless the student-athlete's major allows for additional elective credit.