2,004 - Personnel Records
Revised: October 2019
The Human Resource Department is the record keeper for employee information. It is the policy of the University to take all necessary steps to safeguard personal identification information and to have robust security protocols in place to protect employee information.
Per Title 2, Chapter 5 Section 5.6.2(b) of the Nevada System of Higher Education Code, the following information contained in personnel files must be disclosed to the public upon request: the employee’s name, title, job description, compensation and perquisites, business address and business telephone numbers, beginning date of employment and ending date of employment, educational background and work history.
These records are maintained in electronic format. Below are the employee records that are housed and the location of each record.
Personnel Record | Location prior to 10/1/2017 | Location 10/1/17-present |
---|---|---|
Service Dates | Wolfdocs | Workday |
Contact and Emergency Contact Information | Workday | |
Employee Documents | Wolfdocs | |
Oath | Wolfdocs | Wolfdocs |
Employee Acknowledgements | Wolfdocs | Workday |
Salary History | Wolfdocs | Workday |
Disciplines | Wolfdocs | Wolfdocs |
Notice of Non-Reappointment/Termination | Wolfdocs | Workday |
Demographic Information | Wolfdocs | Workday |
Job Profile and Job Profile History | Wolfdocs | Workday |
Compensation and Pay Change History | Wolfdocs | Workday |
Onboarding Policies and Elections | Wolfdocs | Workday |
Initial Contracts and Addendums | Wolfdocs | Workday |
Job Descriptions | Wolfdocs and Network Drive | Workday |
Annual Evaluations | Wolfdocs | Wolfdocs |
Payslips/Check Stubs | Payroll Department | Workday |
Career Information, including job history, education, certifications, languages and training | Wolfdocs | Wolfdocs |
Personnel Record | Location prior to 10/1/2017 | Location 10/1/17-present |
---|---|---|
Tenure Extension Approvals | Provost Office | Provost Office |
Promotion & Tenure Applications | Provost Office | Provost Office |
Promotion & Tenure External Review Letters | Provost Office | Provost Office |
Promotion & Tenure Approval/Denial Letters | Provost Office | Provost Office |
Personnel Record | Location prior to 10/1/2017 | Location 10/1/17-present |
---|---|---|
Benefit designations | Paper file | Paper file |
Beneficiaries | Paper file | Paper file |
Medical leave | Paper file | Paper file |
Health information | Paper file | Paper file |
Personnel Record | Location prior to 10/1/2017 | Location 10/1/17-present |
---|---|---|
Claims | WC Department | WC Department |
Record retention is in accordance with UAM Policy 61: Records Retention and Disposition Schedule.