International Travel Information

International travel

Faculty and student procedures

University of Nevada, Reno faculty, staff, volunteers and students travel internationally for a wide variety of reasons: research, conferences, learning, field experiences, education and collaboration to name a few. Per UNR policy 1,404, all travelers are required to complete international travel forms prior to traveling on university business.

Employee/Volunteer Travel

The guide below is intended for employees and volunteers who are traveling internationally for work purposes without any accompanying students. Please review each step and submit all completed forms as an attachment to a spend authorization in Workday within 30 days of the departure date.

Step 1

Check the Department of State website to determine the advisory level of the country and region you are traveling to.

Step 2

Determine the appropriate form linked below to fill out based on the country/region's travel advisory level from the Department of State's website. You only need to complete one of these two forms.

If your destination is a Level 1 or 2

Complete the International Travel Authorization Request Form (Form 1). This form needs to be signed by the Dean prior to uploading into Workday as an attachment to the spend authorization.

If your destination is a Level 3 or 4

Complete the Faculty International Travel Authorization and Risk Assessment Form (Form 2). This form needs to be signed by the Dean prior to uploading into Workday as an attachment to the spend authorization.

Repeat trip?

Employees who are repeating a trip with an approved ITA (within one calendar year) may complete the following form instead. The form must be submitted within seven days of departure and a spend authorization still needs to be completed.

Faculty Frequent International Traveler Form

Note: A new ITA form may be requested if there are any changes to original pre-approved travel.  Examples of changes can include: country advisory level change, region/country change, etc.

Faculty-Led Student Travel

The guide below is intended for Faculty and Staff who are traveling internationally with students (undergraduate or graduate). Please review each step and submit all completed forms within 30 days of the departure date.

Faculty/Staff Member-Step 1

Complete the International Travel Authorization Request Form (Form 1) for yourself and submit it as an attachment to a spend authorization in Workday. This form needs to be signed by the Dean prior to submission. Please make sure to list all students traveling with in the section titled "If traveling with others, please list names/affiliates."

Faculty/Staff Member-Step 2

Complete the Faculty-Led International Travel Safety and Risk Assessment Form (Form 2) and attach it to the same spend authorization as in Step 1. This form needs to be signed by the Dean prior to submission. Only one risk assessment needs to be completed for the entire group traveling.

Student-Step 3

Each individual student is required to complete items 3-9 below and submit them via email to BCNRisk@unr.edu:

  1. Student Agreement for International Travel (Form 3) This form must be submitted with all pages and have a wet signature. Forms missing pages or signed electronically/digitally will be returned for completion.
  2. Emergency Information Sheet for International Travel (Form 4)
  3. Waiver, Release, and Indemnification Agreement for International Travel (Form 5) This form must be submitted with all pages and have a wet signature. Forms missing pages or signed electronically/digitally will be returned for completion.
  4. International Travel Health and Safety Clearance Packet (Form 6)
  5. International Travel Disability Accommodation Request (only complete if applicable Form 7)
  6. Provide a copy of Travel Insurance*
  7. Provide a copy of Passport

*Students are required to purchase their own travel insurance through a group policy at CISI sponsored by UNR. The plan's cost is $46. Please use this link to the group travel insurance policy. Graduate students whom are enrolled in the graduate school health insurance program may provide a copy of their health insurance card in lieu of purchasing the CISI group policy as proof of travel insurance.

Student Individual Travel

The guide below is intended for students (undergraduate and graduate) who are traveling independently internationally. Please review each step and submit all completed forms within 30 days of the departure date.

Step 1

Designate a Travel Leader. This person is someone within the department that will be the main point of contact in case of an emergency, but does not have to travel with the student. A few common examples of a travel leader would be the student's advisor, mentor or a professor. The student may not serve as their own travel leader. Note that the Student Risk and Emergency Management Plan must be sent to your travel leader which can be found with the forms below.

Step 2

Complete the required paperwork:

  1. International Travel Authorization Request Form (Form 1). This form needs to be signed by the Dean before submission.
  2. Faculty-Led International Travel Safety and Risk Assessment Form (Form 2). This form should be completed with the Travel Leader and needs to be signed by the Dean prior to submission.
  3. Student Agreement for International Travel (Form 3) This form must be submitted with all pages and have a wet signature. Forms missing pages or signed electronically/digitally will be returned for completion.
  4. Emergency Information Sheet for International Travel (Form 4)
  5. Waiver, Release, and Indemnification Agreement for International Travel (Form 5) This form must be submitted with all pages and have a wet signature. Forms missing pages or signed electronically/digitally will be returned for completion.
  6. International Travel Health and Safety Clearance Packet (Form 6)
  7. International Travel Disability Accommodation Request (only complete if applicable, Form 7)
  8. Provide a copy of Travel Insurance*
  9. Provide a copy of Passport

*Students are required to purchase their own travel insurance through a group policy at CISI sponsored by UNR. The plan's cost is $46. Please use this link to the  group travel insurance policy.  Graduate students whom are enrolled in the graduate school health insurance program may provide a copy of their health insurance card in lieu of purchasing the CISI group policy as proof of travel insurance.

Step 3

Email all completed forms to BCNRisk@unr.edu for review.

If you wish, you may drop off all your forms at our office instead. We are located at 70 Artemisia Way across from the Down Under café on campus. Once reviewed, risk management will email you with conformation about your trip. International travel is not considered approved until you receive an email from risk management.

Regular Office Hours

8:00 AM to 5:00 PM Monday through Friday
BCNRisk@unr.edu

24-Hour Emergency Phone

Please contact us in case of emergency.