Educational benefits

If there are any questions on any of these please reach out to grantinaid@unr.edu

• Current Administrative or Academic Faculty
• Spouse of Current Faculty
• Dependent Child of Current Faculty
• Dependent of Deceased Faculty
• Emeritus Faculty
• Retired Faculty
• Classified Staff
• Letter of Appointment
• Clinical Adjunct Faculty
• Military Science
• Spouse of Military Science
• Dependent of Military Science
• Dependent of Emeritus or Retired Faculty
• Domestic Partner of Faculty
• Dependents of Domestic Partner of Faculty
• Spouse of Classified Staff
• Domestic Partner of Classified Staff
• Dependents of Domestic Partner of Classified Staff

How to apply for grants-in-aid as an employee:

1. Complete the grants-in-aid application at the beginning of each semester.
   (This may be done after enrolling as a student and registering for courses).
2. Employees Only: Have your immediate manager (Listed in Workday) approve the application from their Workday inbox.
3. Allow for three to seven business days for the application process and check the status in “My Request”.
4. Expect Grants-In-Aid to be posted to the student account prior to the start of the semester.
5. Classified employees only: At the end of the semester, Human Resources will automatically verify that you did not drop the class and that your grade met our program requirements. For any course that is dropped, or a sufficient grade is not earned ("C" for undergraduate, "B" for graduate), you will be required to repay any disbursements made for that course. There is no grade or completion requirement for other eligible employee types. If you are attending an institution other than the University of Nevada, Reno, you will be required to submit a transcript to Human Resources at the end of the semester.

Late to apply?

We strongly encourage eligible participants to apply as soon as possible to ensure and prevent late fees.

In the event that an application was submitted after the start of the semester. Please call Human Resources at (775) 784-6082. To verify that your application has been received and get an estimated resolution date.

If it will be processed after the date that tuition is due, you can either:

• Pay your tuition by the due date and wait until your grants-in-aid are approved. In this case, payment will be disbursed directly to you instead of the Cashier's Office.
• Visit or call the Cashier's Office at (775) 784-6915 and let them know when your grants-in-aid is expected to be processed and ask if an extension or delay on late fees is possible.

Late fees

Your account will be subject to late fees of $25.00 per day or up to $250.00 if your payment has not been made by the due date, as listed in the Academic Calendar. Grants-in-aid does not cover late fees. If you have not made any payments on your account by the due date, and your grants-in-aid has not yet been processed, your courses are subject to cancellation. If this is not desired, please communicate early and often with the Cashier's Office.

General restrictions

• Students who are graduate assistants cannot apply for, nor receive, grants-in-aid as they are assisted through the graduate assistantship waiver.
• Extended Studies, 365 Learning, and Summer Session reserve the right to refuse to honor faculty/classified grants-in-aid for any academic course. Only for-credit courses may be considered for eligibility. Please check with the applicable office in advance.
• Grants-in-aid will not cover excess credit fees.

Exclusions

The following courses and programs are ineligible for grants-in-aid reimbursement:

• All remedial classes (<100 level)
• Doctorate of Philosophy in Judicial Studies (JD)
• Executive MBA Program (EMBA)
• Gerontology classes (GERO)
• Intensive English Language classes (IELC)
• Intensive English Language classes (IELC)
• Justice Management (JM)
• Master in Physician Assistant Studies (PA)
• Master of Justice (MS)
• Non-credit classes offered through Extended Studies
• Pearson online sponsored programs (PEARSON)
• Sports Management Executive Certificate

Your grants-in-aid may be subject to additional tax payments

Employees: Tuition for employees using grants-in-aid for themselves is 100% tax-exempt for undergraduate-level courses. Tuition above $5,250 for graduate-level courses is taxable.

Family: Tuition for spouses, domestic partners, and financially dependent children are 100% tax-exempt for undergraduate-level courses. 100% of tuition for graduate-level courses is taxable.

Taxable grants-in-aid by beneficiary type and amount

Annual tuition	Employee, Undergraduate	Employee, Graduate	Family, Undergraduate	Family, Graduate
< $5,250	Tax-exempt	Tax-exempt	Tax-exempt	Taxed at 22%
≥ $5,250	Tax-exempt	Taxed at 22%	Tax-exempt	Taxed at 22%

All non-exempt grants-in-aid are taxed at the supplemental tax rate of 22%. This rate is subject to change annually per the IRS. To calculate how much tax you will owe, please use the following formula: taxable eligible tuition x 0.22 = total tax payment.

See  IRS Publication 970: Tax Benefits for Education.

When will grants-in-aid tax payments be deducted from my paycheck?

NSHE Payroll Services is charged with executing tax withholdings and other payroll deductions. After the deadline to drop classes each semester, Human Resources provides information on employees who owe taxes on their grants-in-aid benefit to Payroll, and payments are scheduled as outlined below.

Schedule of automatic tax withholding from employees' pay for grants-in-aid

Semester	Employees who are paid monthly	Employees who are paid semi-monthly
Fall/Summer	Payments are deducted on November 1 and/or December 1*	Payments are deducted on November 25 and/or December 10*
Spring	Payments are deducted on June 1 and/or July 1*	Payments are deducted on on June 10 and/or June 25*

*To reduce the financial burden on our employees, grants-in-aid taxes are typically split into two equal payments. Should your information not be delivered and processed in time for the first of the two payments, the entire payment will be deducted on the latter of the two dates listed for that semester.

Federal tax credits

You may be eligible for additional tax credits, such as the Hope Scholarship for eligible first- or second-year undergraduates or their parents. Learn more by reading IRS publication 970.

IRS Publication 970

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Supplemental support for classified employees

If you are a classified employee, you may be eligible for additional assistance for mandatory fees, required texts, kits, software and more from the Staff Employees’ Council.

Classified Staff Development Fund

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Departmental support for classified employees

Departments may elect to pay for any supplies or books required for your course(s) from departmental operating funds. The department may also elect to pay for additional courses from operating funds. Speak with your supervisor to determine what level of departmental support may be available to you.