Educational Benefits

Grants-in-aid | Free and reduced-rate tuition for employees and family.

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Faculty Grants-in-Aid

Reduced-rate tuition for academic and administrative faculty, including emeritus and eligible family

Classified Grants-in-Aid

Complete tuition and fee reimbursement for classified employees, and reduced-rate tuition for eligible family

Med and Postdoc Grants-in-aid

Reduced-rate tuition for medical residents, clinical staff and postdoctoral fellows

LOA Grants-in-Aid

Reduced-rate tuition for letters of appointment (LOAs)

Student and GA Grants-in-aid  Waiver rates and insurance costs for undergraduate students and graduate-assistants (GAs)

Procedure, deadlines and restrictions

For reimbursement to occur, the grants-in-aid application form must be submitted each semester for departmental (if an employee) and HR (employee and eligible family) approval by the following deadlines. Please review restrictions and exclusions to verify course and/or program eligibility. Additional tax payments may apply.

Process

How to apply for grants-in-aid as an employee:

  1. Complete the grants-in-aid form at the beginning of each semester. This may be done before or after enrolling as a student and registering for courses.
  2. Have your immediate supervisor and your dean, director, or AVP sign your completed form.
  3. Submit your completed grants-in-aid form to Human Resources as soon as possible, or by the deadlines listed on this page.
  4. Human resources will pay the Cashier's Office (or reimburse you directly if you have already paid your tuition).
  5. At the end of the semester, Human Resources will verify that you did not drop the class and that your grade met our program requirements. For any course that is dropped or a sufficient grade is not earned ("C" for undergraduate, "B" for graduate), you will be required to repay any disbursements made for that course.

How to apply for grants-in-aid as a spouse or financially dependent child:

  1. Student or employee completes the grants-in-aid form at the beginning of each semester. This may be done before or after enrolling as a student and registering for courses.
  2. Employee signs the form. (No supervisory signatures needed.)
  3. Submit your completed grants-in-aid form to Human Resources as soon as possible, or by the deadlines listed on this page.
  4. Human resources will pay the Cashier's Office (or reimburse the student directly if they have already paid your tuition).
  5. There is no requirement for the student or employee to repay their grants-in-aid if a course is dropped or a certain grade is not earned.

Late to apply?

We strongly encourage students to apply as soon as possible to ensure eligibilty and prevent late fees. Sometimes employees or eligible family members submit their application to us a little late. If this happens, and you haven't already done so, please call Human Resources at (775) 784-6082 and verify that your paperwork has been received and get an estimated processing completion date. If it will be processed after the date that tuition is due, you can either:

  • Pay your tuition by the due date and wait until your grants-in-aid is approved. In this case, payment will be disbursed directly to you instead of the Cashier's Office; or
  • Visit or call the Cashier's Office at (775) 784-6915 and let them know when your grants-in-aid is expected to be processed and ask if an extension or delay on late fees is possible.
Deadlines

Wintermester 2020 deadlines

  • December 26, 2019 | Final date to submit grants-in-aid in order to have fees posted in time and avoid late fees.*
  • December 27, 2019 | Final date grants-in-aid can be approved retroactive to the start of the semester.

Fall 2020 deadlines

  • January 14, 2019 | Final date to submit grants-in-aid in order to have fees posted in time and avoid late fees.*
  • January 23, 2019 | Final date grants-in-aid can be approved retroactive to the start of the semester.

*The employee is responsible for gathering required signatures and submitting their application to HR on or before the deadlines listed above. This also applies to submittal of grants-in-aid approvals granted by HR at the University of Nevada, Reno to student recipients at other participating NSHE institutions.

Restrictions and exclusions

General restrictions

  • Students who are graduate assistants cannot apply for, nor receive, grants-in-aid as they are assisted through the graduate assistantship waiver.
  • Extended Studies, 365 Learning, and Summer Session, reserve the right to refuse to honor faculty/classified grants-in-aid for any academic course. Only for-credit courses may be considered for eligibility. Please check with the applicable office in advance.
  • Grants-in-aid will not cover excess credit fees.

Exclusions

The following courses and programs are ineligible for grants-in-aid reimbursement:

  • Pearson on-line sponsored programs (PEARSON)
  • Master in Physician Assistant Studies (PA)
  • Master of Justice (MS)
  • Justice Management (JM)
  • Doctorate of Philosophy in Judicial Studies (JD)
  • Executive MBA Program (EMBA)
  • Gerontology classes (GERO)
  • Intensive English Language classes (IELC)
  • Non-credit classes offered through Extended Studies
  • All remedial classes (<100 level)
  • Intensive English Language classes (IELC)