Intent to Submit
Would you like to submit a proposal? To begin, notify the ERO of your intention to submit a proposal by completing the Intent to Submit form, and we will be in touch. Next, generate a recommended timeline for your proposal development process by using the internal timeline tool below.
Internal submission deadlines
Enter the planned submission date in the box below to see internal deadlines for proposal processing.
|Proposals||Proposal processing timeline||Due date|
|1||Send initial notification of intent to submit to coordinator
(15 business days prior)
|2||Send contact information of any subcontractors to coordinator
(12 business days prior)
|3||Send draft budget & justification to coordinator for review and finalization
(10 business days prior)
|4||Complete InfoEd file and ‘submit for final review’ w/final budget, final justification and draft summary
(7 business days prior)
|5||Upload all other final documents required for submission (excluding final summary and description) to submission site (i.e., Fastlane, NSPIRES, ASSIST, InfoEd S2S, etc)
(5 business days prior)
|6||Upload final summary and/or project description to submission site
(1 business day prior)
|7||Submission of proposal|
Proposal submission timeline
Send initial "Notification of Intent to Submit" (15 business days prior)
Email Grant Support Coordinator Craig Holloman at email@example.com with the following information:
- Sponsor Name
- Deadline Date (or preferred submission date, if different)
- Link to solicitation or RFP
- List any collaborative institutions and role (lead or non-lead)
If you wish for the coordinator to create an InfoEd file on your behalf, please include this additional information:
- Project title
- Project start and end dates
- List any co-PIs on the project
- List any key senior personnel on the project
- List any subcontractors and/or consultants on the project
Send contact information of subcontractors (if applicable) (12 business days prior)
Forward email to the Coordinator with the following information:
- Organization/institution name and full mailing address
- Organization/institution PI contact name, address, phone and email
- Institutional sponsored projects contact (if applicable) name and email
Send draft budget and justification for review and finalization (10 business days prior)
Send attachments of draft SP-22 budget form and justification narrative to the Coordinator.
Upon review, the Coordinator will finalize both documents and submit any revisions to the PI for review and use.
Complete InfoEd file and submit for final review 7 business days prior
For non-Grants.gov submissions, complete your InfoEd file by uploading the following documents:
- Final SP-22 budget form
- Final budget justification narrative
- Draft of scope of work, summary or project description
- Final subcontractor documents (if applicable)
- Final cost share form (if applicable)
For Grants.gov System-to-System submissions via InfoEd, complete your InfoEd file by uploading and finalizing all required fields on the InfoEd tabs. Note: some fields may required the upload of a 'draft' or 'blank' document in order to be able to complete the InfoEd tab.
Upload all other final documents required for submission (5 business days prior)
Upload all required documents to the system being used for proposal submission (i.e., Fastlane, ASSIST, NSPIRES, etc.). These documents may include, but are not limited, to the following:
- References cited
- Data management plan
- Postdoctoral mentoring plan
- Collaborators & other affiliations
- Current & pending projects
- Others documents as required
If required by the submission system (i.e., Fastlane), please grant access for Sponsored Projects to review, edit and/or submit.
Upload final summary and/or project description to submission site (1 business day prior)
Please upload final summary and/or project description documents to the submission site.
Proposal submission (due date)
No review of the proposal will be conducted on the submission deadline date.
Sponsored Projects will confirm with the PI prior to the submission of any proposal.
Confirmation of the submission will be sent (if submitted by Sponsored Projects).