Time Off by Employee Type

Time off benefits differ by employee type. Please see below for benefits available to you.

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Sick Time / Family Sick Time Off

  • Classified Staff (Sick/Family)
    • Employees earn 10 hours of sick leave for each month of full-time service. Part-time employees earn a prorated amount based on full-time equivalent service. Sick leave can be used as soon as it is accrued. (NRS 284.355, NAC 284.113 and 284.544)
    • Sick leave may be taken for personal illness, disability, medical, optometric, or dental service or examinations, child-bearing or temporary disability upon the approval of the appointing authority.
    • Nonexempt employees must report any sick leave taken, even if it is for an appointment or part of the day.
    • If there is an illness or a medical, optometric or dental service or examination in your immediate family requiring your attendance, you may use your accumulated sick leave not to exceed 120 hours in any one calendar year.
  • Faculty (Sick/Family)
    • Full-time faculty on an “A” or “B” contract will start their first year with 30 days. After the first year, two days per full month are accrued to a maximum of 96 days. A" and "B" contract faculty with a Full Time Equivalent (FTE) less than 1.0 accrue sick leave on a pro-rated basis. Sick leave accrual is credited on the last day of the month. Leave may not be taken in advance until it is accrued.
    • Sick leave may be taken for personal illness, disability, medical, optometric, or dental service or examinations, child-bearing or temporary disability upon the approval of the appointing authority.
    • Any sick leave must be approved by the faculty member's supervisor. Sick leave for full-time faculty is used in increments of a half-day or full-day (see BOR Title 4, Chapter 3, Section 19). If a period shorter than one-half work day is used, the supervisor can require a half-day increment of sick leave be requested and deducted from the leave balance. However, sick leave may be used in one-hour increments when it runs concurrently with approved intermittent Family Medical Leave Act (FMLA).
    • Up to 15 days of sick leave per contract year may be used by the professional staff member to care for or assist family members for the following events: illness; injury, or medical, optometry or dental service or examination.
  • Postdoctoral Fellow (Sick/Family)
    • Will begin with 15 days upon hire. After 12 months from the hire date, will accrue at the rate of 1 ¼ working days per month, and will be added to any remaining balance of unused sick leave. Part-time postdoctoral fellows shall be granted a pro-rata amount of sick leave.
    • The maximum amount of sick leave that can be accrued is 15 days. Any unused sick leave may be carried forward from year to year. Sick leave may not exceed 15 work days at the last day of each month.
  • Medical Resident (Sick/Family)
    • Will begin with 15 days upon hire. After 12 months from the hire date, will accrue at the rate of 1 ¼ working days per month, and will be added to any remaining balance of unused sick leave. Part-time medical residents shall be granted a pro-rata amount of sick leave.
    • The maximum amount of sick leave that can be accrued is 15 days. Any unused sick leave may be carried forward from year to year. Sick leave may not exceed 15 work days at the last day of each month.

Annual Time Off

  • Classified (Annual)
    • Employees working a full-time schedule, earn 10 hours of annual leave for each month of continuous full-time service. After six months of full-time service you are eligible to use leave at this time. If you are a part-time employee, you will earn a prorated amount of annual leave based on full-time equivalent service.
    • If while on annual leave a classified staff employee becomes ill or injured, the employee remains on annual leave for the duration of the original request. Annual leave cannot be converted to sick leave after the annual leave has commenced, unless the illness or injury is approved as FMLA leave.
    • After ten years of continuous service you will earn up to a maximum of 12 hours of annual leave per month; and, with 15 years of service, up to 14 hours per month.
  • Faculty (Annual)
    • All faculty members on a full-time 12-month appointment ("A" contract) earn annual leave at the rate of two working days for each full calendar month of service. "A" contract faculty with a Full-Time Equivalent (FTE) less than 1.0 FTE earn annual leave on a prorated basis. Prorated credit shall be accrued for partial months of service. Annual leave accrual is credited on the last day of the month. Annual leave may not be taken before it is accrued. Faculty on an academic year ("B" contract) appointment do not accrue annual leave.
    • If while on annual leave a faculty member becomes ill or injured, the employee remains on annual leave for the duration of the original request. Annual leave cannot be converted to sick leave after the annual leave has commenced, unless an illness or injury is approved as FMLA leave.
    • Annual leave for full-time faculty is used in increments of a half-day or a full-day. If a period shorter than one-half work day is requested, the supervisor can require a half-day increment of annual leave be taken and deducted from the leave balance.
    • Annual leave must be requested and approved in advance by the faculty member's supervisor. The supervisor or other appropriate administrative officer may also direct a faculty member to use annual leave.
  • Postdoctoral Fellow (Annual)
    • Annual leave with pay will be accrued at 1 ¼ working days per full month of continuous service. Part-time postdoctoral fellows shall be granted a pro-rata amount of annual leave. Annual leave may be accumulated up to a maximum of 15 work days at the last day of each month. Earned annual leave shall be taken at a time approved or directed by the supervisor.
  • Medical Resident (Annual)
    • Annual leave with pay will be accrued at 1 ¼ working days per full month of continuous service. Part-time medical residents shall be granted a pro-rata amount of annual leave. Annual leave may be accumulated up to a maximum of 15 work days at the last day of each month. Annual leave which is unused will not be carried forward to the new training year.

Accrual Carryover/Forfeiture

  • Classified (Carryover/Forfeiture)

    Sick Time

    • Sick leave is accumulated at the rate of ten hours for each full month of service. After a classified employee has accumulated 90 working days of sick leave credit, the amount of additional unused sick leave credit which he is entitled to carry forward from one year to the next is limited to one-half the sick leave accrual over 90 days. The remaining one-half shall be placed in a separate account to be used by the classified employee under certain conditions as stated in NAC 284.546.

    Annual Time

    • Annual leave that is accrued in excess of 240 hours must be used by January 1, after which it will be forfeited. To avoid forfeiture, a request for permission to take annual leave must be submitted to your supervisor by October 15. Annual leave in excess of the 30 working days, which is requested by this date, but denied in writing, is eligible for payment. Payment for unused leave will be made by January 31.
  • Faculty (Carryover/Forfeiture)

    Annual Time

    • Annual leave may be cumulative from year to year, not to exceed 48 days as of the first day of each fiscal year, and any annual leave in excess of 48 days is forfeited on that date. Maximum accrued annual leave balance shall be prorated for faculty with less than 1.0 FTE. No compensation will be authorized for unused or excess leave at the end of each fiscal year.
    • Employees shall be given an opportunity to use accrued annual leave in excess of 48 working days prior to the last day of the fiscal year provided a request for leave is given by the employee no later than April 1 to the supervisor or other appropriate administrative officer.

    Sick Time

    • Sick leave may be cumulative from year to year, not to exceed 96 days as of the first day of each fiscal year, and any annual leave in excess of 96 days is forfeited on that date. Maximum accrued annual leave balance shall be prorated for faculty with less than 1.0 FTE. No compensation will be authorized for unused or excess leave at the end of each fiscal year.
  • Postdoctoral Fellow (Carryover/Forfeiture)

    Annual Time

    • The maximum amount of annual leave that can be accrued is 15 days. Any unused annual may be carried forward from year to year. Annual leave may not exceed 15 work days at the last day of each month.

    Sick Time

    • The maximum amount of sick leave that can be accrued is 15 days. Any unused sick leave may be carried forward from year to year. Sick leave may not exceed 15 work days at the last day of each month.
  • Medical Resident (Carryover/Forfeiture)

    Annual Time

    • The maximum amount of annual leave that can be accrued is 15 days. Annual leave which is unused will not be carried forward to the new training year. Annual leave may not exceed 15 work days at the last day of each month.

    Sick Time

    • The maximum amount of sick leave that can be accrued is 15 days. Any unused sick leave may be carried forward from year to year. Sick leave may not exceed 15 work days at the last day of each month.

Accrual Payout at Separation

  • Classified (Accrual Payout)

    Sick Time Payout

    • A classified employee who terminates after a minimum of 10 years of service through no fault of his or her own is entitled to payment of accrued sick leave in excess of 30 days pursuant to NRS 284.355.
    • Years of Service and Maximum Payoff Amount
      • 10 but less than 15: $2,500
      • 15 but less than 20: $4,000
      • 20 but less than 25: $6,000
      • 25 or more years: $8,000
    • Additionally, an employee may be eligible to receive a portion of his or her unused sick leave accrued but not carried forward (also known as special sick) when he or she leaves State service. To determine the amount of payoff, you may use the following formula: (special sick leave hours accrued and not carried forward + 120 hours accrued regular sick leave) /(divided by) 2 X (multiplied by) rate of pay = payment amount

    Annual Time Payout

    • If you separate from State service and have worked at least six months, you will be paid for any unused annual leave you have accumulated. (NRS 284.350 and NAC 284.113 and 284.538 to 284.5395) Managers may direct employees to use annual leave after a resignation is tendered.
  • Faculty (Accrual Payout)

    Sick Time Payout

    • Faculty are not eligible to receive payout of unused sick time off.

    Annual Time Payout

    • Faculty on an "A" contract appointment who resign, retire or change their contract to "B" shall be paid for unused accrued annual leave up to a maximum of 48 days, unless the supervisor or other appropriate administrative officer directs the employee, in writing, to use all or a portion of the accumulated leave prior to the final date of the contract. Written documentation is to be uploaded into the Workday system when the termination is initiated. Failure to provide this documentation will result in the faculty member being paid any accrued annual leave upon termination.
  • Postdoctoral Fellows (Accrual Payout)

    Postdoctoral fellows shall not be paid for any unused annual leave upon termination of employment.

  • Medical Residents (Accrual Payout)

    Medical Residents shall not be paid for any unused annual leave upon termination of employment.

Holidays

If you are a full-time nonexempt employee, you may be entitled to eight hours of holiday pay. (Under certain circumstances, an employee may earn additional holiday pay). To qualify, you must be in “paid status” for a portion of your scheduled shift before the holiday. As a part-time nonexempt employee, you may qualify for holiday pay if the holiday falls on your scheduled workday and you were in “paid status” during any portion of your shift immediately preceding the holiday. If this is the case, you will be paid the equivalent amount you would have been paid if there had not been a holiday. Check with your supervisor or personnel representative if you have a question regarding eligibility for pay.  (NAC 284.0742)

If you are a full-time nonexempt employee and your day off coincides with a legal holiday, your appointing authority may adjust your work schedule for the week, credit your account with eight hours of compensatory time at the straight-time rate, or pay you for the holiday.

Exempt employees receive their regular salary during a week in which a holiday occurs, regardless of whether they work or have the day off.

The State of Nevada and the University of Nevada, Reno offer 11 paid holidays. The following dates are paid holidays for all State of Nevada employees:

  • January 1: New Year's Day
  • Third Monday in January: Martin Luther King Day
  • Third Monday in February: Washington's Birthday
  • Last Monday in May: Memorial Day
  • July 4: Independence Day
  • First Monday in September: Labor Day
  • Last Friday in October: Nevada Day
  • November 11: Veterans' Day
  • Fourth Thursday in November: Thanksgiving Day
  • Friday following the Fourth Thursday in November: Family Day
  • December 25: Christmas Day

Questions or concerns?

Call the Absence Management Team.

(775) 784-6082