Instructional space scheduling policy

It is the responsibility of each department chair to ensure compliance. Issues of equitable teaching load may be addressed by department chairs over the long term.

60% rule

Colleges and departments must adhere to the following rules when scheduling classes. These rules are intended to ensure that colleges are scheduling a broad range of course offerings, giving students better timetabling options, and improving space utilization.

Each department’s undergraduate course offerings each semester may include the following:
No more than 60% of total lecture classes offered between the following:

  • 10:30 a.m. and 2:20 p.m. Monday/Wednesday/Friday
  • 10:30 a.m. and 3:00 p.m. Tuesday/Thursday

Each department’s undergraduate course offerings each semester must include the following:

  • At least 3% of total lecture classes offered at 7:30 a.m. on Tuesday/Thursday
  • At least 3% of total lecture classes offered at 8:00 a.m. on Monday/Wednesday/Friday
  • At least 3% of total lecture classes after 7:30 p.m. on Tuesday or Thursday or after 7:00 p.m. on Monday or Wednesday (Chair’s choice)

Each department’s graduate and undergraduate semester schedule may include the following:

  • No more than 60% of its total classes offered on Monday/Wednesday/Friday (day and evening classes)
  • No more than 60% of its total classes offered on Tuesday/Thursday (day and evening classes)

The 60% rule applies to on-campus lecture and discussion classes.%ages are based on number of sections. Lecture and discussion sections taught in an independent study format or courses with one or more sections per faculty member in the department will not be counted toward the 40% of sections offered outside of prime time. Laboratories, special problems, studios, independent study, clinicals, field experience, tutoring sessions, etc. will be excluded from review, provided they are not utilizing centrally scheduled space.

At least 40% of discussion sections must be offered on Friday afternoon.

Vertically scheduled classes are not allowed before 4:00 p.m. on Monday and Wednesday, 1:00 p.m. on Friday and not before 3:00 p.m. on Tuesday and Thursday. Vertically scheduled classes are not allowed in rooms with 80 or more stations, except after 5:30 p.m. on Monday-Thursday or 1:00 p.m. on Friday.

The Noon-hour on Monday/Wednesday/Friday continues to be underutilized. An effort should be made to schedule classes during this primetime slot. Classes with requested meeting patterns of Monday/Wednesday/Friday 11:00-11:50 a.m. and Monday/Wednesday 1:00-2:15 p.m. and no available classroom will be automatically changed to Monday/Wednesday/Friday 12:00-12:50 p.m.

60% rule exceptions

The schedule must include a breakdown of the number of sections offered in and out of prime time. Schedules that exceed the 60% limit will be returned to the appropriate dean for reconsideration. If, after reconsideration, a dean wishes to petition for exceptions to the standards, the dean may submit a written request for exceptions to the Provost or the Provost's designee. Standard class meeting time blocks must be followed. Exceptions will be extremely limited and justified based on programmatic needs (i.e. cohort programs with external internship requirements). Requests for exceptions must be submitted to the dean of your college and if approved will be forwarded to the Vice Provost for Faculty Affairs.

Scheduling classes in alignment with room size

Classes with an estimated enrollment capacity need of 51 and above should be requested according to the room size ranges in the classroom pool. For example, a department may request to schedule classes of 93 students or 116 students, but not classes of 100 students, as we have no classrooms that size. Enrollment capacity may be adjusted if there is an available room with a capacity close to the estimated enrollment capacity.