Forms

These are the official forms needed to conduct business within the Center for Student Engagement. All forms should be turned into the Center for Student Engagement on the 3rd floor of the Joe Crowley Student Union or online.

Contracts, Agreements and Grants

All contracts, agreements and grants must FIRST go to the ASUN/Center for Student Engagement Central Station so the appropriate university personnel's signature can be on the contact, agreement or grant. The authority is invested in the University Controller. Any and all contracts, agreements, or grants without appropriate prior approval are null and void and do not represent an obligation on the part of the university or ASUN/Center for Student Engagement to make payment. This includes all contracts, agreements or grants paid out of all university accounts including student club accounts, funds granted to clubs by ASUN, etc. Please contact the office at (775) 784-6589 or email the Center for Student Engagement before you move forward with your activity.

Payment Request Forms

Below are the different payment forms you may use through our Central Station Office. The forms below are for recognized clubs and organization, The Center for Student Engagement & ASUN Departments ONLY.

Student Engagement

Accounting (Spending Money)

  • BPO/Check (CSE & ASUN Only) [WEB]
    Blanket Purchase Order is used to pay a company using a check for purchases that are $2000 or more. These forms are for recognized clubs and organization, The Center for Student Engagement & ASUN Department ONLY.
  • Credit Card Form (CSE & ASUN Only) [WEB]
    Organizations can use one of the credit cards to make purchases for less than $2000. These forms are for recognized clubs and organization, The Center for Student Engagement & ASUN Department ONLY.
  • IPO/Transfer of Funds (CSE & ASUN Only) [WEB]
    The Transfer of Funds is used to transfer money from one account to another. The IPO is for internal purchases, or purchases made within the University system, such as Lombardi, The Wolf Shop, Copy Center, etc. These forms are for recognized clubs and organization, The Center for Student Engagement & ASUN Department ONLY.
  • Reimbursement (CSE & ASUN Only) [WEB]
    If you or somebody within your organization needs to be reimbursed for a previous purchase made please fill out this form with the requested information. This form is for non-travel related reimbursements only. These forms are for recognized clubs and organization, The Center for Student Engagement & ASUN Department ONLY.

Accounting Resources

  • Cash Box Checkout Form [WEB]
    Request to use a cashbox. Please provide your own change.
  • IRS Determination Letter - Section 501(C)3 [PDF]
    IRS Letter to distribute to Clubs for tax exempt letter.
  • NSHE Payment Registration [PDF]
    The NSHE Payment Registration website was built catered to individuals needing to register with NSHE in order to receive payments. The term “individuals” refers to non-business entities or persons which would not be considered a supplier such as a guest speaker/lecturer, service provider/consultant, student, research participant, etc.
  • NSHE Supplier Registration [PDF]
    The Nevada System of Higher Education (NSHE) Supplier Registration System manages registrations for Businesses as well as Individuals. The above PDF’s can be given to your companies, guest speakers and/or independent contractors.
  • Prize Form [PDF]
    Forms to be filled out by recipient of any prize awarded.
  • State of Nevada Sales Tax Exemption Letter [PDF]
    Department of Taxation for tax exempt status.

Donations

  • Cash Gift Form [PDF]
    A donation made without an expectation of a benefit. All or a portion of the gift may be tax-deductible. If so, an appropriate tax receipt will be provided.
  • Gift-in-kind/Sponsorship Form [PDF]
    A non-cash donation made without an expectation of a benefit, i.e. Food for event, Equipment, etc. All or a portion of the gift may be tax-deductible. If so, an appropriate tax receipt will be provided.

Employment

  • ASUN Volunteering Form [PDF]
    Volunteering Form
  • Name Tag Request Form [WEB]
    This form will be used by the Center for Student Engagement Staff to request Name Tags for Employees.
  • Outcomes Rubric [PDF]
    The Student Engagement Student Leader Learning Outcome Rubric was developed from the CAS Standards Rubric for all student leaders who work in Engagement Services. This rubric is completed in WebCampus.
  • Payroll Schedule [PDF]
    Payroll Schedule for all hourly workers
  • Verbal Warning Form [PDF]
    This form is used by supervisors in the Center for Student Engagement as a disciplinary form for any policy violations for student leaders who work in Engagement Services.
  • Violation Form (Write-up) [PDF]
    This form is used by supervisors in the Center for Student Engagement as a disciplinary form for any policy violations for student leaders who work in Engagement Services.
  • Workday [WEB]
    Workday can be used to clock in and out, access pay stubs, view employment records, and more.

Event Planning

  • Affidavit of Rejection of Coverage Form [PDF]
    Insurance Needs for performance: Individual/Sole Proprietor
  • Agencies and/or Company "Offer Letter" [PDF]
    This letter is to be used when payment for the performer goes directly to the agency or company.
  • Certificates of Insurance [WEB]
    Proof of the required insurance is evidenced by a Certificate of Insurance on an Acord 25 form provided by the contractor's insurance agent or broker and must be in the possession of the Nevada System of Higher Education (NSHE) before the work or activity starts.
  • Electronic Payment Agreement Club Form [PDF]
    If your club is tied to a national organization and would like to request the use of electronic forms of payments for your event, fill out this form. A member from your national organization must sign this form as well.
  • Event Budget Proposal [PDF]
    Plan and track the budget for your event.
Independent and Guest Speaker Contract
  • Form Determination for a Contractor [PDF]
    Use this form to find out what form to use for a contractor.
  • Guest Speaker Agreement [WEB]
    This form is filled out by the club and contractor. The contractor will sign on pages 2 and 5. They will also need to fill out the substitute W-9 included in the form. The rest of the form is for the club to fill out. It is the club's responsibility to set the rules and regulations for the Guest Speaker.
  • Guest Speaker/Contract (CSE & ASUN Only) [WEB]
    For when your club or organization is bringing a Guest Speaker to Campus or need a Contract to pay someone for services (i.e.: guest judges, coaches, etc). These forms are for recognized clubs and organization, The Center for Student Engagement & ASUN Department ONLY.
  • Independent Contractor Agreement [WEB]
    This form is filled out by the club and contractor. The contractor will sign on pages 3 and 10. They will also need to fill out the substitute W-9 included in the form. The rest of the form is for the club to fill out. It is the clubs responsibility to set the rules and regulations for the Guest Speaker.
  • More Information [WEB]
    Find out more about how to hire an independent contractor or guest speaker.
  • Standard Engagement Agreement Form [PDF]
    Use this form if you are not paying for the performance.

Resources

Travel Paperwork

Travel Paperwork Part 2 : When you Return
  • Travel Claim [WEB]
    Individuals seeking reimbursement relating to travel must turn in the travel claim within 15 days of returning from your trip. Each person getting reimbursed must submit their own claim.
  • Travel Claim (STAFF USE ONLY) [WEB]
    This is for Official Office use only.

Volunteering