Forms

Travel restrictions

Please note that ASUN Clubs are required to abide by University travel restrictions. Therefore, we are not currently accepting any requests for travel until further notice. Please contact us at clubs@unr.edu for questions.

These are the official forms needed to conduct business within the Center for Student Engagement. All forms should be turned into the Center for Student Engagement on the 3rd floor of the Joe Crowley Student Union or online.

Contracts, agreements and grants

All contracts, agreements and grants must firstgo to the ASUN/Center for Student Engagement Central Station so the appropriate University personnel's signature can be on the contact, agreement or grant. The authority is invested in the University Controller. Any and all contracts, agreements, or grants without appropriate prior approval are null and void and do not represent an obligation on the part of the university or ASUN/Center for Student Engagement to make payment. This includes all contracts, agreements or grants paid out of all university accounts including student club accounts, funds granted to clubs by ASUN, etc. Please contact the office at (775) 784-6589 or email the Center for Student Engagement before you move forward with your activity.

Payment request forms

Below are the different payment forms you may use through our Central Station Office. The forms below are for recognized clubs and organization, The Center for Student Engagement and ASUN departments only.

  • Accounting (spending money)
    • Amazon request form
    • BPO/Check (CSE and ASUN Only)
      Blanket Purchase Order is used to pay a company using a check for purchases that are $2,000 or more. These forms are for recognized clubs and organization, The Center for Student Engagement and ASUN Department ONLY.
    • Credit Card Form (CSE and ASUN Only)
      Organizations can use one of the credit cards to make purchases for less than $2000. These forms are for recognized clubs and organization, The Center for Student Engagement and ASUN Department ONLY.
    • IPO/Transfer of Funds (CSE and ASUN Only)
      The Transfer of Funds is used to transfer money from one account to another. The IPO is for internal purchases, or purchases made within the University system, such as Lombardi, The Wolf Shop, Copy Center, etc. These forms are for recognized clubs and organization, The Center for Student Engagement and ASUN Department ONLY.
    • Reimbursement (CSE and ASUN Only)
      If you or somebody within your organization needs to be reimbursed for a previous purchase made please fill out this form with the requested information. This form is for non-travel related reimbursements only. These forms are for recognized clubs and organization, The Center for Student Engagement and ASUN Department ONLY.
  • Accounting resources
    • Cash Box Checkout Form
      Request to use a cashbox. Please provide your own change.
    • IRS Determination Letter - Section 501(C)3
      IRS Letter to distribute to Clubs for tax exempt letter.
    • NSHE Payment Registration
      The NSHE Payment Registration website was built catered to individuals needing to register with NSHE in order to receive payments. The term “individuals” refers to non-business entities or persons which would not be considered a supplier such as a guest speaker/lecturer, service provider/consultant, student, research participant, etc.
    • NSHE Supplier Registration
      The Nevada System of Higher Education (NSHE) Supplier Registration System manages registrations for Businesses as well as Individuals. The above PDFs can be given to your companies, guest speakers and/or independent contractors.
    • Prize Form
      Forms to be filled out by recipient of any prize awarded.
    • State of Nevada Sales Tax Exemption Letter
      Department of Taxation for tax exempt status.
  • Donations
    • Cash Gift Form **For available upon request**
      A donation made without an expectation of a benefit. All or a portion of the gift may be tax-deductible. If so, an appropriate tax receipt will be provided.
    • Gift-in-kind/Sponsorship Form
      A non-cash donation made without an expectation of a benefit, i.e. Food for event, Equipment, etc. All or a portion of the gift may be tax-deductible. If so, an appropriate tax receipt will be provided.
  • Employment
    • ASUN Volunteering Form
      Volunteering Form
    • Name Tag Request Form
      This form will be used by the Center for Student Engagement Staff to request Name Tags for Employees.
    • Verbal Warning Form
      This form is used by supervisors in the Center for Student Engagement as a disciplinary form for any policy violations for student leaders who work in Engagement Services.
    • Violation Form (Write-up)
      This form is used by supervisors in the Center for Student Engagement as a disciplinary form for any policy violations for student leaders who work in Engagement Services.
  • Event Planning
    • Affidavit of Rejection of Coverage Form
      Insurance Needs for performance: Individual/Sole Proprietor
    • Agencies and/or Company "Offer Letter"
      This letter is to be used when payment for the performer goes directly to the agency or company.
    • Certificates of Insurance
      Proof of the required insurance is evidenced by a Certificate of Insurance on an Acord 25 form provided by the contractor's insurance agent or broker and must be in the possession of the Nevada System of Higher Education (NSHE) before the work or activity starts.
  • Fridge/freezer storage request

    Fridge/freezer storage for food items (for events) in the ASUN/CSE is provided free of charge and is available to ASUN/CSE departments and Clubs & Organizations meeting the following guidelines:

    • Club or organization is in good standing with Central Station.
    • Resource request must be received a minimum of two (2) business days in advance
    • Event has been approved by SEAB.
    • Requests are evaluated for availability on a first-come, first-serve basis.

    Fridge/freezer storage request

  • Independent and Guest Speaker Contract

    If your club or organization would like to bring an Independent Contractor/Guest Speaker or need a contract to pay someone for services, you must consult with Central Station at the Center for Student Engagement. Don’t sign any contracts on the behalf of your club or organization. Email accounting@lists.asun.unr.edu or call (775) 784-6589.

  • Resources
    • Incident Report Form
      Complete this form as soon as possible after incident while you are working for the Center for Student Engagement. If it is an emergency call 911 or visit the Emergency room first. This form can be used for Aggressive Behavior, Destruction of Equipment or Property, Verbal Abuse/Harassment, Physical Assaults/Threats of Physical Assault, Incidents resulting in injury and Police interaction stemming from complaints or other incidents.
    • Inkblot TV AD Submission Form
      Please fill out this form when requesting to have promotional materials posted on ASUN TV monitors in the JCSU and across campus
    • Inkblot Work Order Form
      Please fill out this form when requesting marketing and promotional services from Inkblot Marketing
    • Request for Technology Department / Technology Checkout Form
      Please fill out this form when requesting assistance from the Technology Department.
    • Reserve Presidents Conference Room
      Please fill this form out when looking to reserve the Presidents Conference room
    • Resources Form
      (First Aid, cleaning Supplies, etc.)
    • Vehicle Request Form
      For ASUN Departments only- NO CLUBS
  • Travel Paperwork
    • General Travel Request **Form available on request**
      You must submit the Travel Request form 10 business days before your travel.
    • International Travel Request **Form available on request**
      You must submit the Travel Request form at least 40 business days before your travel.
    • Request for Extended Travel (Those looking to drive more than 400 miles one way) *Form available on request**
      Those looking to travel will need to submit request at least 20 business days before travel.
  • Travel Paperwork Part 2 : When you Return
    • Travel Claim
      Individuals seeking reimbursement relating to travel must turn in the travel claim within 15 days of returning from your trip. Each person getting reimbursed must submit their own claim.
    • Travel Claim (STAFF USE ONLY)
      This is for Official Office use only.