Forms
These are the official forms needed to conduct business within the Center for Student Engagement. All forms should be turned into the Center for Student Engagement on the 3rd floor of the Joe Crowley Student Union or online.
Contracts, agreements and grants
All contracts, agreements and grants must firstgo to the ASUN/Center for Student Engagement Central Station so the appropriate University personnel's signature can be on the contact, agreement or grant. The authority is invested in the University Controller. Any and all contracts, agreements, or grants without appropriate prior approval are null and void and do not represent an obligation on the part of the university or ASUN/Center for Student Engagement to make payment. This includes all contracts, agreements or grants paid out of all university accounts including student club accounts, funds granted to clubs by ASUN, etc. Please contact the office at (775) 784-6589 or email the Center for Student Engagement before you move forward with your activity.
NSHE has updated the mandatory vaccination language for vendors effective September 30, 2021. Please visit our Policies page to review the updated policy.
Payment request forms
Below are the different payment forms you may use through our Central Station Office. The forms below are for recognized clubs and organization, The Center for Student Engagement and ASUN departments only.
- Amazon request form
- BPO/Check (CSE and ASUN Only)
Blanket Purchase Order is used to pay a company using a check for purchases that are $2,000 or more. These forms are for recognized clubs and organization, The Center for Student Engagement and ASUN Department ONLY. - Credit Card Form (CSE and ASUN Only)
Organizations can use one of the credit cards to make purchases for less than $2000. These forms are for recognized clubs and organization, The Center for Student Engagement and ASUN Department ONLY. - IPO/Transfer of Funds (CSE and ASUN Only)
The Transfer of Funds is used to transfer money from one account to another. The IPO is for internal purchases, or purchases made within the University system, such as Lombardi, The Wolf Shop, Copy Center, etc. These forms are for recognized clubs and organization, The Center for Student Engagement and ASUN Department ONLY. - Reimbursement (CSE and ASUN Only)
If you or somebody within your organization needs to be reimbursed for a previous purchase made please fill out this form with the requested information. This form is for non-travel related reimbursements only. These forms are for recognized clubs and organization, The Center for Student Engagement and ASUN Department ONLY.
- Cash Box Checkout Form
Request to use a cashbox. Please provide your own change. - IRS Determination Letter - Section 501(C)3
IRS Letter to distribute to Clubs for tax exempt letter. - NSHE Payment Registration
The NSHE Payment Registration website was built catered to individuals needing to register with NSHE in order to receive payments. The term “individuals” refers to non-business entities or persons which would not be considered a supplier such as a guest speaker/lecturer, service provider/consultant, student, research participant, etc. - NSHE Supplier Registration
The Nevada System of Higher Education (NSHE) Supplier Registration System manages registrations for Businesses as well as Individuals. The above PDFs can be given to your companies, guest speakers and/or independent contractors. - Prize Form
Forms to be filled out by recipient of any prize awarded. - State of Nevada Sales Tax Exemption Letter
Department of Taxation for tax exempt status.
- Cash Gift Form **Form available upon request**
A donation made without an expectation of a benefit. All or a portion of the gift may be tax-deductible. If so, an appropriate tax receipt will be provided. - Gift-in-kind/Sponsorship Form
A non-cash donation made without an expectation of a benefit, i.e. Food for event, Equipment, etc. All or a portion of the gift may be tax-deductible. If so, an appropriate tax receipt will be provided. - Pack Provisions Donation Bin Form
A form for outside vendors or on-campus staff to donate dry goods and/or hygiene products to Pack Provisions.
- ASUN Volunteering Form
Volunteering Form - Name Tag Request Form
This form will be used by the Center for Student Engagement Staff to request Name Tags for Employees. - Verbal Warning Form
This form is used by supervisors in the Center for Student Engagement as a disciplinary form for any policy violations for student leaders who work in Engagement Services. - Violation Form (Write-up)
This form is used by supervisors in the Center for Student Engagement as a disciplinary form for any policy violations for student leaders who work in Engagement Services.
- Affidavit of Rejection of Coverage Form
Insurance Needs for performance: Individual/Sole Proprietor - Agencies and/or Company "Offer Letter"
This letter is to be used when payment for the performer goes directly to the agency or company. - Certificates of Insurance
Proof of the required insurance is evidenced by a Certificate of Insurance on an Acord 25 form provided by the contractor's insurance agent or broker and must be in the possession of the Nevada System of Higher Education (NSHE) before the work or activity starts.
Fridge/freezer storage for food items (for events) in the ASUN/CSE is provided free of charge and is available to ASUN/CSE departments and Clubs & Organizations meeting the following guidelines:
- Club or organization is in good standing with Central Station.
- Resource request must be received a minimum of two (2) business days in advance
- Event has been approved by SEAB.
- Requests are evaluated for availability on a first-come, first-serve basis.
If your club or organization would like to bring an Independent Contractor/Guest Speaker or need a contract to pay someone for services, you must consult with Central Station at the Center for Student Engagement. Don’t sign any contracts on the behalf of your club or organization. Email accounting@lists.asun.unr.edu or call (775) 784-6589.
- Inkblot TV AD Submission Form
Please fill out this form when requesting to have promotional materials posted on ASUN TV monitors in the JCSU and across campus - Inkblot Work Order Form
Please fill out this form when requesting marketing and promotional services from Inkblot Marketing - Request for Technology Department / Technology Checkout Form
Please fill out this form when requesting assistance from the Technology Department. - Reserve Presidents Conference Room
Please fill this form out when looking to reserve the Presidents Conference room - Resources Form
(First Aid, cleaning Supplies, etc.) - Vehicle Request Form
For ASUN Departments only- NO CLUBS
- Travel Claim Reimbursement
Individuals seeking reimbursement relating to travel must turn in the travel claim within 15 days of returning from your trip. Each person getting reimbursed must submit their own claim.