Club renewal

This club renewal process is for clubs/organizations previously recognized by ASUN within the last two (2) fiscal years. If you are looking to start a club, please visit Starting an ASUN-recognized club.

Club renewal process

Renewal occurs on an annual basis in line with the University’s fiscal calendar. ASUN affiliation status restarts July 1st and expires June 30th. The deadline to submit the club renewal application (add link to club application) has been extended to October 19, 2020. All required tasks and forms must be completed and submitted by the deadline.

Clubs and organizations that fail to complete the registration process by the October 19, 2020 deadline will be deemed inactive for the 2020-2021 fiscal year. Once the suspension has been lifted, club sport organizations with interim ASUN-recognition must complete additional club sport related tasks (e.g.,  first aid certification, concussion training, liability waivers, rosters, etc.) before resuming tryouts, practices, competitions, etc.

Club sports are currently suspended

All in-person club sport activities, including, tryouts, practices, training, competitions, etc., both on and off campus are suspended for the Fall 2020 semester. In an effort to help club sport organizations maintain recognition status for the 20-21 fiscal year, the number of required tasks to complete the renewal process has been temporarily reduced (review club renewal checklist below).

Club sports that complete the required tasks by the October 19th deadline will receive interim ASUN-recognition. Once the suspension has been lifted, club sport organizations with interim ASUN-recognition must complete additional club sport related tasks (e.g., first aid certification, concussion training, liability waivers, rosters, etc.) before resuming tryouts, practices, competitions, etc.

Benefits of ASUN recognition

  • Inclusion in the ASUN Club Directory
  • Ability to participate in the ASUN Club Fair
  • Ability to host in-person* and virtual member tabling
  • Access to ASU club resources
  • Reserve space on campus for in-person activities* (e.g., meetings, fundraisers, tabling events, etc.)
  • Ability to engage in fundraising activities
  • Apply for Club Support Funding
  • Use of Central Station’s accounting services
  • Receive letters of support for national associations or leagues

*All in-person activities must be held in compliance with current student-led event guidelines.

Holding any type of sporting gathering (even if socially distanced) as a club that involves drills, tryouts, practices, play or competitions on and/or off campus will jeopardize a club’s recognition status for the rest of the year and potentially for the next year as well.

Club renewal checklist

Task FSL All Clubs Food-Based Clubs Performance-Based Clubs Non-Competitive Club Sports Competitive Club Sports
Submit club renewal application Required Required Required Required Required Required
Submit constitution for approval Optional Required Required Required Required Required
Submit contact list of additional club officers Required Required Required Required Required Required
President and Treasurer complete required WebCampus trainings Required Required Required Required Required Required
Meet with ASUN Club Commissioner Required Required Required Required Required Required
Submit advisor confirmation N/A Required Required Required Required Required
Seven (7) members registered for GivePulse N/A Required Required Required Required Required
New members complete WebCampus food safety training N/A N/A Suspended Fall 2020 N/A N/A N/A
All members complete liability waiver N/A N/A Required Required Suspended Fall 2020 Suspended Fall 2020
Submit club member NetID roster list N/A N/A N/A Required Suspended Fall 2020 Suspended Fall 2020
New members complete WebCampus concussion module N/A N/A N/A N/A Suspended Fall 2020 Suspended Fall 2020
Submit emergency contact list N/A N/A N/A N/A Suspended Fall 2020 Suspended Falll 2020
President and Treasurer sign club sport manual acknowledgement N/A N/A N/A N/A Suspended Fall 2020 Suspended Fall 2020
Coach submits NSHE terms of employment for volunteer/adjunct/clinical faculty N/A N/A N/A N/A N/A Suspended Fall 2020

For more information

Contact your commissioner or Gabriela Ortiz-Flores, Assistant Director of Clubs and Organizations.