Club renewal

Before you start

This club renewal process is for clubs and organizations that have been ASUN recognized within the last fiscal year. If you are looking to start a club, please visit Starting an ASUN Recognized Club.

Club renewal

Renewal takes place on an annual basis in line with the university’s fiscal calendar. ASUN affiliation status restarts on July 1st and expires on June 30th of the following year.

The Club Registration Form for 2021-22 will be available starting on April 1, 2021. Currently recognized clubs will have until June 30, 2021 to complete the spring renewal process for the 2021-22 academic year.

The Club Registration Form can be accessed on our new PackLife website. Please note that you should meet with your club commissioner before submitting the Club Registration Form.

Starting July 1, any clubs that have not completed all of their spring recognition tasks will be marked as Inactive.

Club renewal prep

Prior to submitting your club registration form, you will need to attend a club renewal workshop with your club commissioner. At that meeting, make sure to have the following:

  • A computer or laptop with Wifi (This is so you can fill out the registration form at the meeting)
  • Name, NET ID, and contact information for the President & Treasurer
  • Name, NET ID, and contact information for your Safety Officer (club sports only)
  • Name and contact info for your faculty or staff advisor (must be full time University staff or faculty)
  • Name and contact info of a community advisor or coach (if either of these apply to you)
  • Name and contact info for any National or Local Organizations your club is a part of
  • Club logo image (if you have one)
  • Club Constitution
  • Club Mission Statement or description of your club (this will be public facing)
  • Emails for at least two additional club members

Club renewal Spring tasks checklist

Below are the Spring Tasks that clubs need to make sure are completed, submitted, or confirmed in order to be Active/recognized for the 2021-22 fiscal year.

Please be mindful that clubs will need to completed additional tasks in the fall in order to maintain club recognition. Please check back later this summer for updates about Fall 2021 tasks.

Deadline: Spring Tasks are all due by June 30, 2021

All clubs (FSL organizations and club sports, please see additional spring tasks below.)

  • Submit your Club Registration Form on PackLife
  • Constitution submitted and reviewed by Commissioner
  • President accepts terms & conditions on PackLife
  • Treasurer accepts terms & conditions on PackLife
  • Advisor accepts terms & conditions on PackLife
  • President and Treasurer complete 7 training modules on WebCampus

FSL clubs additional Spring tasks

  • All officers and members listed on PackLife Roster

Non-competitive club sports additional Spring tasks

  • President, Treasurer, and Safety Officer complete WebCampus Concussion module.
  • President, Treasurer, and Safety Officer sign Concussion Forms & Liability Waivers
  • 2 First Aid/CPR Certifications from officers (Safety officer + one other officer)
  • Heads Up Concussion Training Certificates (President, Treasurer, and Safety Officer)

Competitive club sports additional Spring tasks

In addition to club sports that compete, any club sports that involve contact or combat will be listed under this organization type and must complete these requirements.

  • All officers and members listed on PackLife Roster
  • Submit a Net ID List of all of your members
  • All Members complete a WebCampus Concussion module
  • All members sign a Concussion Form and Liability Waiver
  • 2 First Aid/CPR Certifications from officers (Safety officer + one other officer)
  • Heads Up Concussion Training Certificates (President, Treasurer, and Safety Officer)
  • Emergency Contact List

Benefits of club recognition

  • Access to PackLife site and PackLife club management tools
  • Ability to participate in the ASUN Club Fair
  • Ability to host tabling
  • Access to ASUN club resources
  • Reserve space on campus for in-person activities* (e.g., meetings, fundraisers, tabling events, etc.)
  • Ability to engage in fundraising activities
  • Apply for ASUN Club Support Funding
  • Use of Central Station’s accounting services
  • Receive letters of support for national associations or leagues

*All in-person activities must be held in compliance with current student-led event guidelines.

For more information, contact your commissioner or Gabriela Ortiz Flores, Assistant Director in the Center for Student Engagement.

For more information

Contact your commissioner or Gabriela Ortiz-Flores, Assistant Director of Clubs and Organizations.