Club Renewal

Before You Start!

This club renewal process is for clubs/organizations that have been ASUN recognized within the last two fiscal years. If you are looking to start a club, please visit Starting an ASUN Recognized Club.

If you believe your club/organization will be classified into the Sports and Recreation Coalition, please visit the Club Sports Renewal page.

Club Renewal

Renewal takes place on an annual basis in line with the universities fiscal calendar. ASUN affiliation status restarts on July 1st and expires on June 30th.

The 2019-2020 Renewal Application will be available from April 1st, 2019 to August 31st, 2019. Clubs/Organizations that fail to submit a renewal application by August 31st, 2019 will be deemed inactive for the 2019-2020 fiscal year.

The Process

Submit the application

Rep submits 2019-2020 Renewal Application. Includes:

  1. Name of Club/Organization
  2. Coalition
  3. Mission Statement
  4. Outside Affiliations (If applicable)
  5. General Club Email/Social Media Handles
  6. Club Meeting Details
  7. President, Treasurer, Advisor Contact Info
  8. Community Advisor/Coach Contact Info (If applicable)
  9. Club Constitution Upload - Review for Approval
    • Must state that any student can join the club (open membership)
      1. Fraternities & Sororities are exempt from Title IX in section (A)(6)(a).
    • Must include a Statement of Non-Discrimination
    • Must include an Officer Removal section.

Center for Student Engagement Staff Action Items

  1. Organization added to 2019-2020 master list
  2. President & Treasurer added to WebCampus courses
  3. GivePulse portal created/activated
  4. Advisor Confirmation Email sent

Club Action Items

  1. WebCampus Trainings Completed - President & Treasurer
    • FERPA Quiz
    • Food Training Quiz
    • Central Station Quiz
    • Logo Use Quiz
  2. 10 members registered in GivePulse (see GivePulse Membership Verification)
  3. Advisor Confirmation

For More Information

Contact your commissioner or Gabriela Ortiz-Flores, Coordinator Democratic Engagement and Special Events.