Club Renewal

Before You Start!

This club renewal process is for clubs/organizations that have been ASUN recognized within the last two fiscal years. If you are looking to start a club, please visit Starting an ASUN Recognized Club.

Club Renewal

Renewal takes place on an annual basis in line with the universities fiscal calendar. ASUN affiliation status restarts on July 1st and expires on June 30th.

The 2020-21 Club Renewal Application will be available from April 1st, 2020 to May 31st, 2020. Clubs will have until June 5, 2020 to complete the renewal process.

Clubs/Organizations that fail to submit a renewal application by May 31st, 2020 will be deemed inactive for the 2020-2021 fiscal year.

Club renewal spring and fall checklist

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  • Spring 2020 tasks

    Below are the spring tasks that clubs need to make sure are done, submitted, or confirmed in order to be recognized for the 2020-21 fiscal year.

    Deadline: Spring tasks are all due by June 30, 2020

    All clubs (Some clubs may need to complete additional tasks. See below.)

    • Submit your 2020-21 Renewal Application for your club. Deadline: June 15, 2020.
    • Provide a contact list of all club officers
    • President and Treasurer complete WebCampus Trainings
    • Receive club constitution approval
    • Advisor confirmed
    • 7 Members registered and confirmed via GivePulse (except for FSL-recognized organizations)

    Food-based clubs only

    • Submit a Net ID Roster List of all of your members
    • All members complete a WebCampus Food-safety module
    • All members complete a liability waiver

    Performance-based clubs only

    • Submit a Net ID Roster List of all of your members
    • All members complete a liability waiver

    Club Sports Only

    • Submit a Net ID Roster List of all of your members
    • All Members complete a WebCampus Concussion module.
    • All members complete a Concussion Form
    • Officer & Coach Form
    • Safety Officer Meeting
    • 2 First Aid/CPR Certifications from officers (Safety officer + one other officer)
    • First Aid/CPR Certifications from all coaches*
    • Concussion Training Certificates (Coaches*, President, Treasurer, and Safety Officer)
    • Coach Volunteer Form*
    • Emergency Contact List
      * Competitive Club Sports Only
  • Fall/Spring 2020-21 tasks

    Clubs are required to complete these in order to maintain ASUN-recognition.

    Deadline: Fall/Spring 2020-21 task deadlines vary. See below.

    All clubs (Some clubs may need to complete additional tasks. See below.)

    Deadline: Due October 19, 2020

    • 7 Members registered and confirmed via GivePulse (except for FSL-recognized organizations)
    • Meet with your ASUN Club Commissioner for a refresher on resources, policies, and procedures

    Food-based clubs only

    Deadline: Due September 30, 2020

    • All new members complete a WebCampus Food-safety module
    • All new members complete a liability waiver

    Performance-based clubs only

    Deadline: Due September 30, 2020

    • Submit a Net ID Roster List of all of your new members
    • All new members complete a liability waiver

    Club sports only

    Non-Competitive Club Sports Deadline: Due September 30, 2020
    Competitive Club Sports Deadline: 2 weeks prior to a club’s first game and/or 1 week prior to a club’s first practice (excludes tryouts).

    • Submit a Net ID Roster List of all of your new members
    • All new members complete a WebCampus Concussion module.
    • All new members complete a Concussion Form
    • Updated Emergency Contact List with new member info
    • President & Treasurer sign Agreement that Club Sports Manual was read

For more information

Contact your commissioner or Gabriela Ortiz-Flores, Coordinator Democratic Engagement and Special Events.