Club Sports

Club Sports Manual

The Club Sports Program Manual (PDF) serves as a guide outlining requirements and expectations for Club Sports. Be sure to familiarize yourself with this central resource for the success and longevity of your club.

Club Sports Council

The Mission of the Club Sports Council is to provide avenues for clubs to learn from each other, to act as a liaison between the clubs and the Club Sport Program staff, to promote the Club Sports program throughout the University and address matters that impact the program.

Club Sports Council Meetings for Spring 2018:

  • Friday, February 23rd, 2018
  • Friday, March 30th, 2018
  • Friday, April 20th, 2018

Time: 12:00 PM - 1:00 PM
Location: Joe Crowley Student Union in the Rita Laden Senate Chambers

Club Sports Annual Renewal

In addition to the Club Renewal Process, at the beginning of each academic year/season, each Club Sports team needs to ensure the following paperwork is up to date and on file in the Center for Student Engagement Office with James Beattie, Coordinator of Clubs and Orgs.

Club Sports Renewal Process:

The Club Sports Renewal Process will take place on WebCampus. Enroll in the Club Sports WebCampus course.

Before you turn in any forms, you'll need to join a group. To do this, select the "Join a Group" link on the Home page or select the "Join a Group" tab within the People page. From there, you will join the Club Sports you are affiliated with.

For the Renewal Process, members will need to turn in the following forms:

  1. Liability Waivers
    a. All members will need to turn in a signed liability waiver.
  2. Concussion Trainings
    a. If your club is required to complete concussion trainings, then all members will need to turn in signed confirmations that the concussion training was completed.
  3. At least two First Aid/CPR Certifications
    a. At least two individuals from each team need to be First Aid/CPR certified with a copy of their certification cards on file in the Center for Student Engagement office. Typically, teams will have their coach and one other member certified. To find a certification course in your area, check out your local American Red Cross.

For the Renewal Process, coaches will need to turn in the following forms:

  1. Coach's Concussion Training Form
    a. Each coach will need to complete the Concussion Training, but only one Student Leader will need to turn in the form.
    b. Complete the training through the Concussion Training for Coaches web page.
  2. Coach's Volunteer Form
    a. Each coach needs to sign a volunteer agreement in order to work with student teams. Coaches should set the dates of assignment from August to July of that school year, and submit a new volunteer agreement with the rest of the team's paperwork each school year.

Games and Practice Information

Lombardi Facility Request

The Lombardi Facility Request form must be filled out before use of Lombardi's facilities will be approved. 

Event Security

For all home games, teams are required to hire security. The Student Events Advisory Board will recommend the number of security guards needed and your club will need to contact either Kaleb Ross for CSC Security or Kaitlin Sprague for ESI Security.

Accident/Injury Report

In the case of an accident or injury, club sports must follow the guidelines set forth in the Club Sports Program, and an Accident/Injury Report Form must be submitted to ASUN.

First aid kit checkout

Please allow 24 hours for us to process your first aid kit checkout request. You will only be notified if there is a problem or conflict. If you have a question about your reservation, please contact Central Station.


Traveling as a Club Sport requires much preparation. In order for your trip to be approved, your travel paperwork must be submitted 15 days in advance and be within the permitted mileage. The following forms must be submitted with your paperwork to ASUN Central Station.

ASUN Travel Paperwork Guide

The University paperwork must be filled out before and after traveling. For instructions on how to fill out the forms, please read the ASUN Travel Paperwork Guide.

Check Sheet for Travel

The Check Sheet for Travel can be used to help figure out what needs to be brought in as backup documentation for the travel request

Travel Paperwork Part 1 : Before you Travel

Travel Paperwork Part 2 : When you Return

  • Individual Travel Claim [WEB] 
    You must fill out the Individual Travel Claim within 5 days of returning from your trip. Use the Individual Travel Claim if you traveled alone.
  • Team Travel Claim Part One [WEB] 
    You must fill out the Team Travel Claim within 5 days of returning from your trip if more than one person traveled together, e.g. Club Sports, Travel to a Conference, etc.
  • Team Travel Request Part Two [WEB] 
    You must fill out the Team Travel Claim within 5 days of returning from your trip if more than one person traveled together, e.g. Club Sports, Travel to a Conference, etc.

If you have any question about Travel Paperwork, please contact James Beattie.

New Club Sport

The New Club Sport Recognition Application form must be completed in order to receive the recognition as a new Club Sport in addition to the New Club Application.