Starting a Club

Before You Start!

This page is for clubs/organizations that are new and/or have not been ASUN recognized within the last two fiscal years. If you are renewing a club/organization, please visit the Club Renewal page. Club recognition status is based on the Universities fiscal year.

  • 2018-2019 Club Recognition is valid July 1st, 2018 - June 30th, 2019
  • 2019-2020 Club Recognition is valid July 1st 2019 - June 30th, 2020

To start a new club for the 2019-2020 school year, please follow the process outlined below. The 2019-2020 New Club Application will be live from April 1st, 2019 - March 1st, 2020.

Starting an ASUN Recognized Club

Clubs Procedure Manual

  • The application

    Rep. will fill out the 2019-2020 New Club Application. This includes:

    1. Club/Organization Name
    2. Coalition
    3. Mission Statement
    4. Outside Affiliations (if applicable)
    5. General Club Email/Social Media Handles
    6. Club Meeting Details
    7. President, Treasurer, Advisor Contact Information
      • President and Treasurer must be different individuals
    8. Club Constitution Upload - Reviewed for Approval
      • Must include definitions of Basic and Active membership (open membership is required)
        1. Fraternities and Sororities are exempt from the Title IX, section (A)(6)(a)
      • No club can remove members altogether. The club may demote a member from active status to basic if desired
      • Must include Statement of Non-Discrimination verbatim
      • Must include an Officer Removal and Officer Appeal section
  • Center for Student Engagement Staff Actions Items
    1. A club reviewer will contact the student leaders within 3-5 business days with a status update
    2. Club/Organization will be added to the 2019-2020 master list
    3. President and Treasurer added to WebCampus courses
    4. GivePulse portal created/activated
    5. Advisor Confirmation Email sent
  • Club Action Items
    1. Both the President and Treasurer meet with the Coordinator Democratic Engagement and Special Events, Gabriela Ortiz-Flores.
    2. WebCampus Trainings completed with a score of 80% or higher - President and Treasurer
      • Common Issues Test
      • FERPA Quiz
      • Food Safety Training Quiz
      • General Information Test
      • Logo Use Quiz
      • Online Forms Test
      • Travel Paperwork Test
    3. 10 members registered under the club's  GivePulse
    4. Advisor responds to confirmation email

Club Sports

The Sports and Recreation Coalition is divided into two categories: Competitive and Non-Competitive. Requirements vary depending on which category your club/organization is classified under. Clubs/Organizations may choose which category they fall under initially, however, the decision will ultimately be determined by the Assistant Director of Student Engagement.

  • Competitive Club Sports

    All of the for starting a club outlined above (including the Non-Competitive Club Sports section) must be completed in addition to:

    1. At least two CPR/First Aid Certifications are submitted
      1. These two individuals must be affiliated with the team (member, coach, etc.) and one must be present at all times
      2. The University offers a Free CPR Certification Course for students
    2. Coach Volunteer Form
      1.  Each coach must sign a volunteer agreement form before they can work with student teams. Coaches should set the dates of assignment from August to July of that school year, and submit a new volunteer agreement form with all other team paperwork each year.
    3. Coach Concussion Training
      1. Each coach must complete the Concussion Training. Our office will only accept the provided training. All other certifications will not be reviewed.

  • Non-Competitive Club Sports

    All of the steps for staring a club must be completed in addition to:

    1. Safety Officer, President, and Treasurer meet with Gabriela Ortiz-Flores, Coordinator Democratic Engagement and Special Events
    2. Coach & Officer Form are submitted **Form available on request**
      1. Only the officer portion must be completed for Non-Competitive groups
    3. Liability Waivers are submitted for all participants **For available on request**
    4. Concussion Training Forms >are submitted for all participants

Club Leaders for both competitive and non-competitive club sports will be sent an approved club roster upon recognition

  1. If more members wish to join after the approved roster has been sent, they must submit the Concussion Training Form and Liability Waiver before they will be added to the roster by a Center for Student Engagement representative.

For more information or clarification, please contact your Club Commissioner or Coordinator Democratic Engagement and Special Events, Gabriela Ortiz-Flores.