Sports and Recreation Club Renewal

Before You Start!

This club renewal process is for club/organizations that have been ASUN recognized within the last two years. If you are looking to start a club, please visit Starting an ASUN Recognized Club.

If you believe your club/organization will not be classified in the sports & recreational coalition, please visit the General Club Renewal page.

The Sports & Recreation Coalition is divided into two categories, Competitive and Non-Competitive. Renewal requirements vary based on which category your organization is classified as. Organizations may choose which category they fall under initially but the decision is ultimately determined by the Assistant Director of Student Engagement.

Club Sports Renewal

Renewal takes place on an annual basis in line with the universities fiscal calendar. ASUN affiliation status restarts on July 1st and expires on June 30th.

The 2019-2020 Renewal Application will be available from April 1st, 2019 to August 31st, 2019. Club/organizations that fail to submit a renewal application by August 31st, 2019 will be deemed inactive for the 2019-2020 fiscal year.

Non-Competitive Sport/Rec Renewal Process

  • Rep submits 2019-2020 Renewal Application. Includes:
    1. Name of Club/Organization
    2. Coalition
    3. Mission Statement
    4. Outside Affiliations (If applicable)
    5. General Club Email/Social Media Handles
    6. Club Meeting Details
    7. President, Treasurer, Advisor Contact Info
    8. Community Advisor/Coach Contact Info (If applicable)
    9. Club Constitution Upload - Review for Approval ( Constitution Sample)
      • Must state that any student can join the club (open membership)
        1. Fraternities & Sororities are exempt from Title IX in section (A)(6)(a).
      • Must include a Statement of Non-Discrimination
      • Must include an Officer Removal section.
  • Center for Student Engagement Staff Action Items
    1. Organization added to 2019-2020 master list
    2. President & Treasurer added to WebCampus courses
    3. Givepulse portal created/activated
    4. Advisor Confirmation Email sent
  • Club Action Items
    1. WebCampus Trainings Completed - President & Treasurer
      • FERPA Quiz
      • Food Training Quiz
      • Central Station Quiz
      • Logo Use Quiz
    2. 10 members registered in Givepulse
    3. Advisor Confirmation
    4. Safety Officer meet w/ Assistant Director of Student Engagement Geoffrey Green.
    5. Coach & Officer Form submitted
      • As a "non-competitive" organization, you only need to complete the officer portion of the form.
    6. Liability Waivers for all participants submitted
    7. Concussion Training Form for all participants submitted
  • Club leaders will be sent an approved club roster at the time of recognition

Competitive Sport/Rec Renewal Process

  • Rep submits 2019-2020 Renewal Application. Includes:
    1. Name of Club/Organization
    2. Coalition
    3. Mission Statement
    4. Outside Affiliations (If applicable)
    5. General Club Email/Social Media Handles
    6. Club Meeting Details
    7. President, Treasurer, Advisor Contact Info
    8. Community Advisor/Coach Contact Info (If applicable)
    9. Club Constitution Upload - Review for Approval ( Constitution Sample)
      • Must state that any student can join the club (open membership)
        1. Fraternities & Sororities are exempt from Title IX in section (A)(6)(a).
      • Must include a Statement of Non-Discrimination
      • Must include an Officer Removal section.
  • Center for Student Engagement Staff Action Items
    1. Organization added to 2019-2020 master list
    2. President & Treasurer added to WebCampus courses
    3. Givepulse portal created/activated
    4. Advisor Confirmation Email sent
  • Club Action Items
    1. WebCampus Trainings Completed - President & Treasurer
      • FERPA Quiz
      • Food Training Quiz
      • Central Station Quiz
      • Logo Use Quiz
    2. 10 members registered in Givepulse
    3. Advisor Confirmation
    4. Safety Officer meet w/ Assistant Director of Student Engagement Geoffrey Green.
    5. Coach & Officer Form submitted
    6. Liability Waivers for all participants submitted
    7. Concussion Training Form for all participants submitted
    8. At least two PR/First Aid Certifications
      • These two individuals must be affiliated with the team and at least one must be present at all times. (Safety Officer & Coach preferred)
      • The university offers a Free CPR Certification Course for students or check out your local American Red Cross.
    9. Coach Volunteer Form
      • Each coach needs to sign a volunteer agreement in order to work with student teams. Coaches should set the dates of assignment from August to July of that school year, and submit a new volunteer agreement with the rest of the team's paperwork each school year.
    10. Coach Concussion Training
      • Each coach will need to complete the Concussion Training. Our office will only accept the training provided. No other certification will be reviewed.
  • Club leaders will be sent an approved club roster at the time of recognition

For More Information

Contact your commissioner or Assistant Director of Student Engagement Geoffrey Green