Starting an ASUN Recognized Club

Clubs Procedure Manual [PDF]

The purpose of this manual shall be to establish a definite course of action for the operation of the Department of Clubs and Organizations (the Department) and set forth its principles and functions.

Step 1- Meet With Commissioner

Before you submit the New Club Form, you should meet with your commissioner!

  1. Find your Commissioner
  2. Set-up a meeting!

Step 2- Fill out the New Club Application

Fill out the New Club Application

The following list has everything you'll need before being considered for recognition:

    1. 10 undergraduate student enrolled in 7+ credits.
    2. Have an Advisor, who is a full-time employee of the University as an Administrative Faculty, Academic Faculty, or Classified Staff.
    3. Create a Constitution (Sample Constitution).
    4. Appoint a President, Vice-President and, Treasurer.
    5. Abide by all ASUN or University policy governing clubs and organizations.

Step 3- Working with the Club Reviewer

When you submit your New Club application, you will hear back from an ASUN Club Reviewer within 3-5 business days. They will work with you to make sure that all of the documents you supplied meet the requirements and to answer any questions you may have throughout the process. These requirements don't have a specific order that they need to be completed, but we recommend that you complete the Club Recognition modules first.

Membership Verification

Two to three business days after you submit your New Club Application your club will have a GivePulse account. You will need to designate an administrator to run the account, we suggest the club president, but it can be any member of the club. You will need at least 10 members to join your club through GivePulse. They can do so by following the following instructions:

  1. Visit and click Log In in the top right corner.
  2. Select Log In with NetID and enter your campus credentials.
  3. You will arrive at the University of Nevada, Reno GivePulse homepage where you can view upcoming volunteer opportunities (events), find other users, or find other on-campus organizations (subgroups) to join.
  4. Click on the Subgroups tab from the navigation icons.
  5. Type you organization's name on the search box and click search.
  6. Once you are on your organization's homepage, click on Become Member under your organization's name.
  7. You're all set!

Club Constitution

Your club constitution is the backbone of your club and provides strict guidelines that you can always rely one. Your constitution will include unique information pertaining to your club, but it must include the following:

  1. Must include a Statement of Non-Discrimination
  2. Must state that any student can join the club (open membership)
    1. Fraternities & sororities are exempt from Title IX in section (A)(6)(a)
  3. Must include an Officer Removal section

Club Recognition WebCampus Course

There are three modules that your club will be required to complete for the New Club Recognition Process. In order to enroll in the Club Recognition Webcampus course, please fill out this enrollment form.

Central Station Training

We require that both the President and Treasurer complete Central Station Training located in the Club Recognition WebCampus course.

FERPA Training

We require that the President or designated administrator of the club's GivePulse account complete FERPA Training located in the Club Recognition WebCampus course.

Food Training

We require that the President complete Food Training located in the Club Recognition WebCampus course in order to become a recognized club. However, any member that will be handling food before your club puts on an event must complete the Food Training. The President will be held responsible to make sure that club members properly maintain safety standards at events making or distributing food.

Step 4- Complete

Once the criteria listed above has been met, your club reviewer will approve your New Club Form. Your club will be approved and ready to be officially recognized by the Clubs & Orgs Commission.

For More Information

Contact your Club Reviewer or James Beattie, ( at the Center for Student Engagement.