Starting an ASUN Recognized Club

Before You Start!

This page is for clubs/organizations that are new and/or have NOT been ASUN recognized within the last two fiscal years. If you are renewing a club/organization, please visit the Club Renewal page. Club recognition status is based on the Universities fiscal year.  

2018-2019 Club Recognition is valid July 1st, 2018 - June 30th, 2019

2019-2020 Club Recognition is valid July 1st 2019 - June 30th, 2020

To start a new club for the 2019-2020 school year, please follow the process outlined below. The 2019-2020 New Club Application will be live from April 1st, 2019 - March 1st, 2020.

Starting an ASUN Recognized Club- Clubs Procedure Manual

The Process

    1. Rep. will fill out the 2019-2020 New Club Application. This includes:
      1. Club/Organization Name
      2. Coalition 
      3. Mission Statement
      4. Outside Affiliations (if applicable)
      5. General Club Email/Social Media Handles
      6. Club Meeting Details
      7. President, Treasurer, Advisor Contact Information
        1. President and Treasurer must be different individuals
      8. Club Constitution Upload – Reviewed for Approval (Sample Constitution)
        1. Must include definitions of Basic and Active membership (open membership is required)
          1. Fraternities and Sororities are exempt from the Title IX, section (A)(6)(a)
        2. No club can remove members altogether. The club may demote a member from active status to basic if desired
        3. Must include Statement of Non-Discrimination verbatim
        4. Must include an Officer Removal and Officer Appeal section
    2. Center for Student Engagement Staff Actions Items
      1. A club reviewer will contact the student leaders within 3-5 business days with a status update
      2. Club/Organization will be added to the 2019-2020 master list
      3. President and Treasurer added to WebCampus courses
      4. GivePulse portal created/activated –
      5. Advisor Confirmation Email sent
    3. Club Action Items
      1. Both the President and Treasurer meet with the Assistant Director of Student Engagement --
      2. WebCampus Trainings completed with a score of 80% or higher – President and Treasurer
        1. FERPA Quiz
        2. Food Safety Training Quiz
        3. Central Station Quiz
        4. Logo Use Quiz
      3. 10 members registered under the club’s GivePulse
      4. Advisor responds to confirmation email

Club Sports

The Sports and Recreation Coalition is divided into two categories: Competitive and Non-Competitive. Requirements vary depending on which category your club/organization is classified under. Clubs/Organizations may choose which category they fall under initially, however, the decision will ultimately be determined by the Assistant Director of Student Engagement.

Non-Competitive Club Sports

All of the above must be completed in addition to:

  1. Safety Officer, President, and Treasurer meet with Assistant Director of Student Engagement –-
  2. Coach & Officer Form submitted
    1. Only the officer portion must be completed for Non-Competitive groups
  3. Liability Waivers are submitted for all participants
  4. Concussion Training Forms are submitted for all participants

Competitive Club Sports

All of the above (including the Non-Competitive Club Sports section) must be completed in addition to:

  1. At least two CPR/First Aid Certifications are submitted
    1. i. These two individuals must be affiliated with the team (member, coach, etc.) and one must be present at all times
    2. The University offers a Free CPR Certification Course for students
  2. Coach Volunteer Form
    1. i. Each coach must sign a volunteer agreement form before they can work with student teams. Coaches should set the dates of assignment from August to July of that school year, and submit a new volunteer agreement form with all other team paperwork each year.
  3. Coach Concussion Training
    1. Each coach must complete the Concussion Training. Our office will only accept the provided training. All other certifications will not be reviewed.

Club Leaders for BOTH Competitive and Non-Competitive club sports will be sent an approved club roster upon recognition

  1. If more members wish to join after the approved roster has been sent, they must submit the Concussion Training Form and Liability Waiver before they will be added to the roster by a Center for Student Engagement representative.

For more information or clarification, please contact your Club Commissioner or email us at Clubs

New Club Resources

For more information and resources available to clubs, please see the following links:

Club Support Funding

Clubs & Orgs FAQ

Club Commissioners & ASUN Department of Clubs & Orgs

Central Station Services