Club Renewal Process

It is that time of year again to renew your club or organization for the 2018-2019 school year! The Center for Student Engagement is excited to guide you through this process.

The club renewal process for the 2018-2019 academic year will be from March 1st, 2018 to May 15th, 2018.
Failure to renew by May 15th, 2018 will result in deactivation and loss of recognition privileges.

Before You Start!

This club renewal process is for clubs that have been active within the last two years.
If you are looking to start a club, please visit Starting an ASUN Recognized Club.

Club Renewal Process

Once you understand what all the requirements above are, please fill out the Club Renewal Form.

  • ASUN Center for Student Engagement will review the submitted materials. The review includes:
    • Membership Verification
    • Constitution
    • Advisor Confirmation
    • Club Recognition WebCampus Course
  • You will be contacted on the status of your club renewal within one week depending on the amount of club renewal submissions there are.

Club Renewal Requirements

You will need the following information to fill out the club renewal form:

  • Contact information for your President, Vice-President, and Treasurer.
  • A Constitution
    • Must state that any student can join the club (open membership)
      • Fraternities & Sororities are exempt from Title IX in section (A)(6)(a).
    • Must include a Statement of Non-Discrimination
    • Must include an Officer Removal section.
    • If you need help with your constitution, please see our Constitution Sample.
  • Member Verification
    • Your club must have a minimum of 10 undergraduate students enrolled in 7+ credits at the University of Nevada, Reno.
    • Even though only 10 students are required, we encourage ALL members to join the UNR GivePulse Club Page
      1. Make sure to visit the University of Nevada, Reno's GivePulse site at unr.givepulse.com and click Log In in the top right.
      2. Select Log In with NetID and enter your campus credentials.
      3. You will arrive at the University of Nevada, Reno GivePulse homepage where you can view upcoming volunteer opportunities(events), find other users or find other on-campus organizations (subgroups) to join. Click on Subgroups tab on the navigation icons.
      4. Type your organization's name on the search box and click search.
      5. Once you are on your organization's homepage, click on Become Member under your organization's name.
      6. You are all set!
  • Club Recognition Webcampus Course

There are four Webcampus trainings that will need to be completed in order for your club to finish the Club Renewal Process. They are all located under the Club Recognition Course, which you'll need to enroll in to complete. To enroll in a training, follow these instructions:

  1. Open a Browser Window (browser of your choice) and go to Canvas
  2. Login using your NetID and Password
  3. In the SAME browser window, paste the following URL in the Search Bar to enroll in the course: https://unr.canvaslms.com/enroll/A7Y47T
  4. Click the "Enroll in Course" button to be added to the course

The following are the Webcampus trainings in the course:

    • Central Station Training
      • We require that both the President and Treasurer complete all four Central Station Trainings
        • General Information Training
        • Online Forms Training
        • Travel Paperwork Training
        • Common Issues Training
    • Marking, Logos, & NV Wolf Shop Training
      • We require that both the President and Treasurer complete the Marking, Logos, & NV Wolf Shop training in Webcampus
    • Food Training
      • We require that both the President and Treasurer complete the Food Training Course in Webcampus. Once you enroll in the Webcampus Course you will be able to complete the Food Training. 
    • FERPA Training
      • We require that both the President and Treasurer complete the FERPA Training through Webcampus. Once you enroll in the Webcampus Course, you will be able to complete the FERPA training needed to manage your Club's GivePulse page.
    • Advisor Confirmation
      • Have an Advisor, who is a full-time employee of the University as an Administrative Faculty, Academic Faculty, or Classified Staff.

Club Sports Renewal

In addition to the Club Renewal Process, at the beginning of each academic year/season, each Club Sports team needs to ensure the following paperwork (see below link) is up to date and on file in the Center for Student Engagement Office with Jarrett Damato, Assistant Director of Student Engagement, Clubs and Organizations by completing the Club Sports Renewal.

For More Information

Check out our Renewal FAQ or contact James Beattie at the Center for Student Engagement.