Agendas, minutes and request forms
Follow the links below to download committee minutes and agendas, submit an estimate request form or complete a Facilities Resource Committee request form.
Facilities Resource Committee
The Facilities Resource Committee (FRC) reviews requests for changes in classification, assignment, use or configuration of space including the addition or removal of modular furniture (i.e., cubicles); common area signage (including murals, see below); renovation projects with costs in excess of $100,000 and new purchases of motorized vehicles on campus.
Meetings take place on the second Tuesday of the month throughout the year. For additional information or to request copies of the Mural MOU or Relocatable Building Policy, please contact Christina Groso at christinagroso@unr.edu. The deadline to be added to the FRC agenda is two weeks prior to the meeting. Any requests submitted after the deadline will be added to the agenda of the following month.
Murals
Any department interested in installing a mural must receive approval from the Office of the President on the theme and location prior to submitting the request to the Facilities Resource Committee (FRC) for review. Once you receive approval from the President’s Office, please submit an FRC request and include the email approval in your submission. In addition to these approvals, the owning department is required to sign a Memorandum of Understanding (MOU) that details the requirements and responsibilities related to murals. The requesting department must receive approval from the Office of the President, Facilities Resource Committee, and sign the Mural MOU before installation. Any murals installed without approval must be repainted back to the original state at the expense of the department. The FRC coordinator will send the Mural MOU for signature approval after the requestor has received approval from both the President’s Office and the FRC.
Mural guidelines
This memorandum of understanding establishes rules and guidelines related to murals. A mural is any type of artwork installed on the interior or exterior surfaces of a building for long-term display. This includes painting directly on the surface, hanging canvas or banners or otherwise affixing a mural to a surface. Outdoor banners as defined by University Administrative Manual 5,430 are not considered murals.
By signing this form, the requestor agrees to follow all items listed below. This form is only valid after the requestor has received written approval from the Office of the President and Facilities Resource Committee. The mural cannot be installed until all approvals are received and this memorandum of understanding is signed by all parties.
If a mural is discovered that did not go through the proper procedures, the responsible department will be required to remove the mural and pay all costs associated with restoring the surface to its original condition.
Requirements for new murals
- After formal approval is received, the requestor must arrange a meeting with the artist, department or unit representatives, Risk Management, Environmental Health and Safety and the Assistant Director of Building Services in the Facilities Services Department before installation. This meeting will review safety concerns and required insurance coverage.
- The Facilities Services Department does not provide equipment, tools or materials to install the mural. The artist and requestor are responsible for providing all necessary items.
- If a lift is required, the requestor is responsible for renting the lift and hiring a certified operator. Facilities Services must be notified of the schedule so a construction notice can be sent to those impacted.
- The mural must be maintained in good condition, with no scuffs, paint chipping, fading or similar damage. Graffiti must be removed or covered within 24 hours after discovery. The proprietary department is responsible for all maintenance costs.
- The requestor agrees to designate staff to periodically assess the condition of the mural. If the Facilities Services Department determines that a mural is not being maintained adequately, the requestor will be directed in writing by email to repair or refurbish the mural in a timely manner.
- If the mural is not repaired within one month of receiving written directions, the requestor will be required to remove the mural and will be responsible for all associated costs.
- The standard exhibit time of the mural is three to five years. After this time, the requestor must assess the relevancy of the mural.
- The requestor may petition for an extension of the exhibit time if the mural is in good condition and remains relevant. The requestor may also decide to remove the mural and restore the building surface to its original state in keeping with University standards.
- The requestor must send their intentions to the Vice Provost, Faculty Affairs and President’s Office for approval.
- If the requestor intends to install a new mural, they must submit a new request to the President’s Office and Facilities Resource Committee for approval and sign a new memorandum of understanding.
- The requestor is financially responsible for restoring the area to its original standards on any surfaces where the mural was located.
- The requestor must submit a Facilities Maintenance Services work order or hire a licensed Nevada contractor for the work. If submitting a work order, Facilities Maintenance Services will repaint or repair the area and invoice the department for labor and materials.
Mural signage
The department may choose to install signage related to the mural. University Advancement must approve the signage language before installation. The requesting department must work with Facilities Services on the appropriate signage.
- Signage shall be self-adhesive vinyl text. If vinyl text is not viable based on the wall material, the requesting department may work with Facilities Services on an alternative signage solution to support longevity.
- The font shall be the Centrale Sans font family. The requesting department may use bold or italic styles to emphasize text if needed. Facilities Services must approve the final design before ordering.
- Vinyl signage must be no larger than 24 inches by 24 inches. Facilities Resource Committee approval is required for larger signage.
- The requesting department may include a QR code that links to a webpage with more information about the mural. The QR code may be included with the vinyl text or used instead of the vinyl text.
- The QR code must be no larger than 8 inches by 8 inches. Facilities Services will determine the material for the QR code signage based on the mural location.
- The requesting department is responsible for all costs associated with ordering, installing and maintaining the mural signage.
- Any damage to mural signage must be addressed by the requesting department in a timely manner.
Relocatable buildings
Per the Relocatable Building Policy, a relocatable building is defined as “a partially or completely assembled building constructed and designed to be reused multiple times and transported to different building sites.” Relocatable buildings include, but are not limited to, shipping containers utilized for either storage or occupancy, otherwise commonly referred to as Conex units, storage sheds, and modular structures (modulars). Per University policy, all projects involving the delivery, installation, relocation, removal, and alteration of relocatable buildings require prior review and approval by the Facilities Services Department. Please submit all requests through the estimate request process, which may be accessed via the Facilities Services webpage. If approved, the requesting department must submit an FRC request for additional review and approval. Relocatable buildings may only be placed in spaces identified on the Relocatable Building Location Map. Any other proposed locations will be reviewed on a case-by-case basis.
Purpose
This policy seeks to provide guidance regarding the installation and use of relocatable buildings on University property and ensure that such structures comply with all applicable laws, codes, industry standards, and University of Nevada, Reno standards. All relocatable buildings are required to be catalogued and maintained by the department that leases or owns the structure. All relocatable buildings must follow the required University approval channels prior to installation. This policy further ensures that structures of this kind do not detract from the aesthetic quality of the University campus.
Definitions
A relocatable building is defined as “a partially or completely assembled building constructed and designed to be reused multiple times and transported to different building sites”, per Chapter 2 of the 2024 International Building Code (IBC). Relocatable buildings include, but are not limited to, shipping containers utilized for either storage or occupancy, otherwise commonly referred to as Conex units, storage sheds, and modular structures (modulars).
Project Requests
Projects involving delivery, installation, relocation, removal, and alteration of relocatable buildings require prior review and approval by the University Facilities Services Department (FSD). All project estimate requests shall be submitted through the estimate request process which may be accessed via the University Facilities Services web page. FSD-approved estimate requests will then be completed and returned to the requesting department, at which point submission to the Facilities Resource Committee (FRC) for additional review and approval is required. Please note that all project requestors are required to disclose the intended purpose and timeline of all proposed relocatable buildings.
Location
The proposed location(s) of all relocatable buildings shall be submitted to FSD during the review and approval process. Relocatable buildings may be considered for installation and use within the areas identified on the attached Relocatable Building Location Map and are subject for review and approval by FSD and FRC. Relocatable buildings that could impact existing university parking are subject to review and approval by University Parking Services.
Permitting
Plan review and permitting by the Nevada State Public Works Division (SPWD) may be required prior to delivery and installation of a relocatable building. This includes any associated utility connections or other work which may require plan review and permitting. All plan review and permitting shall be conducted through FSD unless directed otherwise. Relocatable buildings intended for use for storage only may not be subject to plan review and permitting. All relocatable buildings shall comply with all applicable laws, codes, and standards.
Extension
Should an extension of use for an existing relocatable building be desired, the department is required to request an extension through the FRC a minimum 60 calendar days prior to the previously determined date of vacancy and removal of the relocatable building. University Relocatable Building Policy Document Updated: January 26, 2026
Removal
Removal of relocatable buildings is the responsibility of the requesting department. This includes any costs associated with demolition and termination of supporting infrastructure to return it to the original condition. Additionally, any flatwork, landscaping, or other site conditions which may have been impacted as a result of delivery, installation, relocation, removal, and alteration must be returned to original condition at the department’s expense.