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Forms

These are the official forms needed to conduct business within the Center for Student Engagement. All forms should be turned into the Center for Student Engagement on the 3rd floor of the Joe Crowley Student Union or online.

Contracts, Agreements and Grants

All contracts, agreements and grants must FIRST go to the ASUN/Center for Student Engagement Central Station so the appropriate university personnel's signature can be on the contact, agreement or grant. The authority is invested in the University Controller. Any and all contracts, agreements, grants without appropriate prior approval are null and void and do not represent an obligation on the part of the university or ASUN/Center for Student Engagement to make payment. This includes all contracts, agreements or grants paid out of all university accounts including student club accounts, funds granted to clubs by ASUN, etc. Please contact the office at (775) 784-6589 or studentengagement@unr.edu before you move forward with your activity.

Payment Request Forms

Below are the different payment forms you may use through our Central Station Office. The forms below are for recognized clubs and organization, The Center for Student Engagement & ASUN Department ONLY.

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Student Engagement

Accounting (Spending Money)

  • BPO/Check (CSE & ASUN Only) [WEB]
    Blanket Purchase Order is used to pay a company using a check for purchases that are $2000 or more. These forms are for recognized clubs and organization, The Center for Student Engagement & ASUN Department ONLY.
  • Cash Box Checkout Form [WEB]
    Request to use a cashbox. Please provide your own change.
  • Costo (CSE & ASUN Only) [WEB]
    If you would like to shop at Costco please complete this request. You will be picking up a paper form, Costco does not accept our credit cards. These forms are for recognized clubs and organization, The Center for Student Engagement & ASUN Department ONLY.
  • Credit Card Form (CSE & ASUN Only) [WEB]
    Organizations can use one of the credit cards to make purchases for less than $2000. These forms are for recognized clubs and organization, The Center for Student Engagement & ASUN Department ONLY.
  • IPO/Transfer of Funds (CSE & ASUN Only) [WEB]
    The Transfer of Funds is used to transfer money from one account to another. The IPO is for internal purchases, or purchases made within the University system, such as Lombardi, The Wolf Shop, Copy Center, etc. These forms are for recognized clubs and organization, The Center for Student Engagement & ASUN Department ONLY.
  • IRS Determination Letter - Section 501(C)3 [PDF]
    IRS Letter to distribute to Clubs for tax exempt letter.
  • Prize Form [PDF]
    Forms to be filled out by recipient of any prize awarded.
  • Reimbursement (CSE & ASUn Only) [WEB]
    If you or somebody within your organization needs to be reimbursed for a previous purchase made please fill out this form with the requested information. These forms are for recognized clubs and organization, The Center for Student Engagement & ASUN Department ONLY.
  • State of Nevada Sales Tax Exemption Letter [PDF]
    Department of Taxation for tax exempt status.

Donations

  • Cash Gift Form [PDF]
    A donation made without an expectation of a benefit. All or a portion of the gift may be tax-deductible. If so, an appropriate tax receipt will be provided
  • Gift-in-kind/Sponsorship Form [PDF]
    A non-cash donation made without an expectation of a benefit, i.e. Food for event, Equipment, etc. All or a portion of the gift may be tax-deductible. If so, an appropriate tax receipt will be provided.

Employment

Event Planning

Independent and Guest Speaker Contract

Resources

Travel Paperwork

  • ASUN Travel Paperwork Guide [PDF]
    You must fill out University paperwork before and after you travel. For instructions on how to fill out the forms please read this document.
  • Check Sheet for Travel [PDF]
    The Check Sheet can be used to help figure out what needs to be brought in as backup documentation for the travel request.
  • Club Sports Travel Reports [WEB]
    These forms must be filled our if using a personal vehicle for ALL Club Sports travel, in addition to the Requests outlined below.
  • International Travel [WEB]
    This International Travel Policy applies to all faculty, staff, volunteers and students traveling outside of the United States for University-sponsored or University-related purposes, which may include, but are not limited to, study, research, internships, service, conferences/presentations, teaching, performances, student activities or athletic competitions.
  • International Travel Authorization Request [WEB]
    The international Travel Authorization request should be submitted and approved by the Risk Management office at least 30 business days prior to travel.
Travel Paperwork Part 1 : Before you Travel
Travel Paperwork Part 2 : When you Return
  • Individual Travel Claim [WEB]
    You must fill out the Individual Travel Claim within 5 days of returning from your trip. Use the Individual Travel Claim if you traveled alone.
  • Team Travel Claim Part One [WEB]
    You must fill out the Team Travel Claim within 5 days of returning from your trip if more than one person traveled together, e.g. Club Sports, Travel to a Conference, etc.
  • Team Travel Request Part Two [WEB]
    You must fill out the Team Travel Claim within 5 days of returning from your trip if more than one person traveled together, e.g. Club Sports, Travel to a Conference, etc.

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