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Forms

These are the official forms needed to conduct business within the Center for Student Engagement. All forms should be turned into the Center for Student Engagement on the 3rd floor of the Joe Crowley Student Union or online.

Contracts, Agreements and Grants

All contracts, agreements and grants must FIRST go to the ASUN/Center for Student Engagement Central Station so the appropriate university personnel's signature can be on the contact, agreement or grant. The authority is invested in the University Controller. Any and all contracts, agreements, grants without appropriate prior approval are null and void and do not represent an obligation on the part of the university or ASUN/Center for Student Engagement to make payment. This includes all contracts, agreements or grants paid out of all university accounts including student club accounts, funds granted to clubs by ASUN, etc. Please contact the office at (775) 784-6589 or studentengagement@unr.edu before you move forward with your activity.

Payment Request Forms

Below are the different payment forms you may use through our Central Station Office. The forms below are for recognized clubs and organization, The Center for Student Engagement & ASUN Department ONLY.

Student Engagement

Accounting (Spending Money)

  • BPO/Check (CSE & ASUN Only) [WEB]
    Blanket Purchase Order is used to pay a company using a check for purchases that are $2000 or more. These forms are for recognized clubs and organization, The Center for Student Engagement & ASUN Department ONLY.
  • Costco (CSE & ASUN Only) [WEB]
    If you would like to shop at Costco please complete this request. You will be picking up a paper form, Costco does not accept our credit cards. These forms are for recognized clubs and organization, The Center for Student Engagement & ASUN Department ONLY.
  • Credit Card Form (CSE & ASUN Only) [WEB]
    Organizations can use one of the credit cards to make purchases for less than $2000. These forms are for recognized clubs and organization, The Center for Student Engagement & ASUN Department ONLY.
  • IPO/Transfer of Funds (CSE & ASUN Only) [WEB]
    The Transfer of Funds is used to transfer money from one account to another. The IPO is for internal purchases, or purchases made within the University system, such as Lombardi, The Wolf Shop, Copy Center, etc. These forms are for recognized clubs and organization, The Center for Student Engagement & ASUN Department ONLY.
  • Reimbursement (CSE & ASUN Only) [WEB]
    If you or somebody within your organization needs to be reimbursed for a previous purchase made please fill out this form with the requested information. These forms are for recognized clubs and organization, The Center for Student Engagement & ASUN Department ONLY.

Accounting Resources

Donations

  • Cash Gift Form [WEB]
    A donation made without an expectation of a benefit. All or a portion of the gift may be tax-deductible. If so, an appropriate tax receipt will be provided
  • Gift-in-kind/Sponsorship Form [WEB]
    A non-cash donation made without an expectation of a benefit, i.e. Food for event, Equipment, etc. All or a portion of the gift may be tax-deductible. If so, an appropriate tax receipt will be provided.

Employment

  • Electronic Timesheet [XLSX]
    Timesheet for all Student Employees working in the Center for Student Engagement and ASUN. Timesheets must be turned in to Central Station by 8 AM on designated days.
  • Employee Self Service Site [WEB]
    The ESS Site can be used to access pay stubs, employment records, and more
  • Outcomes Rubric [XLSX]
    The Student Engagement Student Leader Learning Outcome Rubric was developed from the CAS Standards Rubric for all student leaders who work in Engagement Services. This rubric is completed in WebCampus.
  • Timesheet Due Dates [WEB]
    Dates when timesheets are due for student leaders.
  • Verbal Warning Form [DOCX]
    This form is used by supervisors in the Center for Student Engagement as a disciplinary form for any policy violations for student leaders who work in Engagement Services.
  • Violation Form (Write-up) [DOCX]
    This form is used by supervisors in the Center for Student Engagement as a disciplinary form for any policy violations for student leaders who work in Engagement Services.

Event Planning

Independent and Guest Speaker Contract
  • Guest Speaker Agreement [WEB]
    This form is filled out by the club and contractor. The contractor will sign on pages 2 and 5. They will also need to fill out the substitute W-9 included in the form. The rest of the form is for the club to fill out. It is the club's responsibility to set the rules and regulations for the Guest Speaker.
  • More Information [WEB]
    Find out more about how to hire an independent contractor or guest speaker.
  • Standard Engagement Agreement Form [DOC]
    Use this form if you are not paying for the performance.
  • W-9 Form [WEB]
    Use if you are paying for the performance.
  • Independent Contractor Agreement [WEB]
    This form is filled out by the club and contractor. The contractor will sign on pages 3 and 10. They will also need to fill out the substitute W-9 included in the form. The rest of the form is for the club to fill out. It is the clubs responsibility to set the rules and regulations for the Guest Speaker.
  • Form Determination for a Contractor [WEB]
    Use this form to find out what form to use for a contractor.
  • Guess Speaker/Contract (CSE & ASUN Only) [WEB]
    For when your club or organization is bringing a Guest Speaker to Campus or need a Contract to pay someone for services (i.e.: guest judges, coaches, etc). These forms are for recognized clubs and organization, The Center for Student Engagement & ASUN Department ONLY.

Resources

  • Incident Report Form [WEB]
    Complete this form as soon as possible after incident while you are working for the Center for Student Engagement. If it is an emergency call 911 or visit the Emergency room first. This form can be used for Aggressive Behavior, Destruction of Equipment or Property, Verbal Abuse/Harassment, Physical Assaults/Threats of Physical Assault, Incidents resulting in injury and Police interaction stemming from complaints or other incidents.
  • Inkblot TV AD Submission Form [WEB]
    Please fill out this form when requesting to have promotional materials posted on ASUN TV monitors in the JCSU and across campus
  • Inkblot TV Monitor Ad Template (PowerPoint) [PPTX]
    Please use this template when designing TV ads to ensure they are the correct size for the monitors
  • Inkblot Work Order Form [WEB]
    Please fill out this form when requesting marketing and promotional services from Inkblot Marketing
  • Request for Technology Department [WEB]
    Please fill out this form when requesting assistance from the Technology Department.
  • Reserve Presidents Conference Room [WEB]
    Please fill this form out when looking to reserve the Presidents Conference room
  • Resources Form [WEB]
    (Popcorn machine, Hot dog warmer, Nacho cheese dispenser etc)
  • Sound Request Form [WEB]
    Sound and lights request form (includes Water Monsters & the ASUN Grill)
  • Technology Equipment Check out [WEB]
    Please fill this form out when looking to borrow equipment from the Technology Department.
  • Vehicle Request Form [WEB]
    For ASUN Departments only- NO CLUBS
  • Volunteer Agreement [WEB]
    This form must be completed by individuals volunteering in positions in ASUN and the Center for Student Engagement. The University Administrative Manual defines a volunteer as any individual who performs a service for, and directly related to the business of, the University without expectation of monetary or material compensation. The University defines five types of volunteers.

Travel Paperwork

Travel Paperwork Part 1 : Before you Travel
Travel Paperwork Part 2 : When you Return
  • Individual Travel Claim [WEB]
    You must fill out the Individual Travel Claim within 5 days of returning from your trip. Use the Individual Travel Claim if you traveled alone.
  • Team Travel Claim Part One [WEB]
    You must fill out the Team Travel Claim within 5 days of returning from your trip if more than one person traveled together, e.g. Club Sports, Travel to a Conference, etc.
  • Team Travel Request Part Two [WEB]
    You must fill out the Team Travel Claim within 5 days of returning from your trip if more than one person traveled together, e.g. Club Sports, Travel to a Conference, etc.
  • ASUN Travel Paperwork Guide [WEB]
    You must fill out University paperwork before and after you travel. For instructions on how to fill out the forms please read this document.
  • Check Sheet for Travel [WEB]
    The Check Sheet can be used to help figure out what needs to be brought in as backup documentation for the travel request.
  • Club Sports Travel Reports [WEB]
    These forms must be filled our if using a personal vehicle for ALL Club Sports travel, in addition to the Requests outlined below.
  • International Travel [WEB]
    This International Travel Policy applies to all faculty, staff, volunteers and students traveling outside of the United States for University-sponsored or University-related purposes, which may include, but are not limited to, study, research, internships, service, conferences/presentations, teaching, performances, student activities or athletic competitions.
  • International Travel Authorization Request [WEB]
    The international Travel Authorization request should be submitted and approved by the Risk Management office at least 30 business days prior to travel.

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