Forms, Policies and Data

• Amazon request form
• BPO/Check (CSE and ASUN Only)
  Blanket Purchase Order is used to pay a company using a check for purchases that are $2,000 or more. These forms are for recognized clubs and organization, The Center for Student Engagement and ASUN Department ONLY.
• Credit Card Form (CSE and ASUN Only)
  Organizations can use one of the credit cards to make purchases for less than $2000. These forms are for recognized clubs and organization, The Center for Student Engagement and ASUN Department ONLY.
• IPO/Transfer of Funds (CSE and ASUN Only)
  The Transfer of Funds is used to transfer money from one account to another. The IPO is for internal purchases, or purchases made within the University system, such as Lombardi, The Wolf Shop, Copy Center, etc. These forms are for recognized clubs and organization, The Center for Student Engagement and ASUN Department ONLY.
• Reimbursement (CSE and ASUN Only)
  If you or somebody within your organization needs to be reimbursed for a previous purchase made please fill out this form with the requested information. This form is for non-travel related reimbursements only. These forms are for recognized clubs and organization, The Center for Student Engagement and ASUN Department ONLY.

• Cash Box Checkout Form
  Request to use a cashbox. Please provide your own change.
• IRS Determination Letter - Section 501(C)3
  IRS Letter to distribute to Clubs for tax exempt letter.
• NSHE Payment Registration
  The NSHE Payment Registration website was built catered to individuals needing to register with NSHE in order to receive payments. The term “individuals” refers to non-business entities or persons which would not be considered a supplier such as a guest speaker/lecturer, service provider/consultant, student, research participant, etc.
• NSHE Supplier Registration
  The Nevada System of Higher Education (NSHE) Supplier Registration System manages registrations for Businesses as well as Individuals. The above PDFs can be given to your companies, guest speakers and/or independent contractors.
• Prize Form
  Forms to be filled out by recipient of any prize awarded.
• State of Nevada Sales Tax Exemption Letter
  Department of Taxation for tax exempt status.

• Cash Gift Form **Form available upon request**
  A donation made without an expectation of a benefit. All or a portion of the gift may be tax-deductible. If so, an appropriate tax receipt will be provided.
• Gift-in-kind/Sponsorship Form
  A non-cash donation made without an expectation of a benefit, i.e. Food for event, Equipment, etc. All or a portion of the gift may be tax-deductible. If so, an appropriate tax receipt will be provided.
• Pack Provisions Donation Bin Form
  A form for outside vendors or on-campus staff to donate dry goods and/or hygiene products to Pack Provisions.

• ASUN Volunteering Form
  Volunteering Form
• Name Tag Request Form
  This form will be used by the Center for Student Engagement Staff to request Name Tags for Employees.
• Verbal Warning Form
  This form is used by supervisors in the Center for Student Engagement as a disciplinary form for any policy violations for student leaders who work in Engagement Services.
• Violation Form (Write-up)
  This form is used by supervisors in the Center for Student Engagement as a disciplinary form for any policy violations for student leaders who work in Engagement Services.

• Affidavit of Rejection of Coverage Form
  Insurance Needs for performance: Individual/Sole Proprietor
• Agencies and/or Company "Offer Letter"
  This letter is to be used when payment for the performer goes directly to the agency or company.
• Certificates of Insurance
  Proof of the required insurance is evidenced by a Certificate of Insurance on an Acord 25 form provided by the contractor's insurance agent or broker and must be in the possession of the Nevada System of Higher Education (NSHE) before the work or activity starts.

Fridge/freezer storage for food items (for events) in the ASUN/CSE is provided free of charge and is available to ASUN/CSE departments and Clubs & Organizations meeting the following guidelines:

• Club or organization is in good standing with Central Station.
• Resource request must be received a minimum of two (2) business days in advance
• Event has been approved by SEAB.
• Requests are evaluated for availability on a first-come, first-serve basis.

Fridge/freezer storage request

If your club or organization would like to bring an Independent Contractor/Guest Speaker or need a contract to pay someone for services, you must consult with Central Station at the Center for Student Engagement. Don’t sign any contracts on the behalf of your club or organization. Email accounting@lists.asun.unr.edu or call (775) 784-6589.

• Inkblot TV AD Submission Form
  Please fill out this form when requesting to have promotional materials posted on ASUN TV monitors in the JCSU and across campus
• Inkblot Work Order Form
  Please fill out this form when requesting marketing and promotional services from Inkblot Marketing
• Request for Technology Department / Technology Checkout Form
  Please fill out this form when requesting assistance from the Technology Department.
• Reserve Presidents Conference Room
  Please fill this form out when looking to reserve the Presidents Conference room
• Resources Form
  (First Aid, cleaning Supplies, etc.)
• Vehicle Request Form
  For ASUN Departments only - NO CLUBS

• Travel Request
• Personal Vehicle Travel Form

• Travel Claim Reimbursement 
  Individuals seeking reimbursement relating to travel must turn in the travel claim within 15 days of returning from your trip. Each person getting reimbursed must submit their own claim.