Quick Reference Guide
Board of Regents, NSHE, obo University of Nevada, Reno
Office of Sponsored Projects
1664 North Virginia Street
204 Ross Hall/Mail Stop 325
Reno, NV 89557-0325
Grant applications must arrive at OSP a minimum of five business days prior to the submission deadline and must be entered into InfoEd and routed for internal approvals through InfoEd. Application packages should include the following:
- Completed MANDATORY OSP-1 Transmittal eform.
- Complete proposal including scope of work, budget and budget justification.
- Complete URL or uploaded copy of RFP/FOA/program announcement.
- If cost match required, a completed and signed OSP-11 Cost Share form and letters of commitment for any third party cost share (upload to InfoEd proposal record).
- Documentation of sponsor's F&A rate (if it varies from the full, applicable UNR rate).
Charlene Hart, Assistant Vice President, Research Administration
Tom Landis, Manager, Grants and Contracts
Samir Mehtaji, Manager, Post-Award
Effective Date: 8/1/02
Cognizant Federal Agency:
Dept of Health & Human Services
Office of Inspector General
Office of Audit Services, Region IX
San Francisco, CA 94102
Point of Contact: Robert Lee, (415) 437-7823
Cognizant Federal Auditor:
Department of Education
Office of the Chief Financial Officer
400 Maryland Ave, SW
Washington DC, 20202
The below rates should be used on all proposals submitted to federal and nonfederal agencies and organizations for research and instruction grants and contracts and other sponsored activities:
|07/01/17 - 06/30/20||Research||44%||On-Campus|
|07/01/16 - 06/30/20||Research||26%||Off-Campus|
|07/01/17 - 06/30/20||Instruction||51.3%||On-Campus|
|07/01/16 - 06/30/20||Instruction||26%||Off-Campus|
|07/01/17 - 06/30/20||Other||35%||On-Campus|
|07/01/17 - 06/30/20||Other||26%||Off-Campus|
F&A is calculated on modified total direct costs (MTDC) which excludes the following expenditures:
- Participant support
- Capital expenditures
- Equipment (any one item over $5,000)
- Patient care
- Rental costs of off-site facilities
- Scholarships and fellowships
- Subcontract portion in excess of $25,000
- Tuition remission
*Per the University of Nevada, Reno's F&A rate agreement, an off-campus rate is applicable only when a project meets the following definition of off-campus: "An off-campus program is one where the preponderance of the program is conducted by the University (1) in leased facilities where space related costs (e.g., rent, utilities and maintenance) are charged directly to the program, or (2) in facilities made available (at no costs) to the program by a non-university organization, or (3) a minimum of 50 miles away from the University over an uninterrupted period of time in excess of 90 days per program year for field work. Short duration events such as workshops are generally considered to be on-campus."
When budgeting salaries in sponsored project proposals, please use the following preliminary* fringe benefit rates:
|Employee Type||Fringe Rate|
|Overload (w/out retirement)||3.15%|
|Letter of Appointment||9.9%|
*Fringe rates are preliminary until fringe rate agreement is approved by DHHS. Rates revised April 2018.
**Graduate assistant health insurance is included in the 12.7% fringe.
Letter of Appointment (LOA) rate is for LOA without benefits. Use the Professional rate for LOA with benefits, post docs, resident physicians and faculty EDA (w/retirement). Use the Wages rate for student and hourly wages.
Please note: The above rates are for sponsored projects only and differ from rates published by Planning, Budget and Analysis (PB&A). For information regarding other fringe benefit rates published by PB&A, please contact PB&A at 784-6516 or view their detailed fringe benefit information.
Graduate Assistant Stipends
In the 2018-19 academic year, the University will begin implementing a 4-tiered base stipend for graduate assistants based on the type of degree (master's versus doctoral) and the discipline of the student's graduate program (humanities, social sciences/professional, or STEM), as indicated below. When budgeting graduate assistant salaries on grant proposals, please use the stipend amounts below. The stipend amounts reflect 20-hour/week assistantships (0.50 FTE):
- Master's base stipend (all graduate programs): $1,600/month
- Doctoral base stipend for graduate programs in the humanities: $1,800/month
- Doctoral base stipend for social sciences and professional graduate programs: $1,850/month
- Doctoral base stipend for STEM graduate programs: $1,900/month
- On July 1, 2018, the base stipend for incoming master's students in all graduate programs will be lowered to $1,600/month
- Current master's students will retain their $1,700/month stipend through 2018-19 academic year
- On July 1, 2019 the base stipend for all master's students will be $1,600/month
- The base stipend increases for all doctoral students (both new and continuing) on July 1, 2018
- The amount of the base stipend increase depends upon the graduate student's doctoral plan
For grant-funded, graduate research assistant positions, principal investigators will have until July 1, 2019 to raise the stipend on existing grants, but all new grant proposals must incorporate the higher stipend.
Doctoral programs will be categorized according to the Carnegie mapping of CIP (Classification of Instructional Programs) codes into disciplinary domains.
Graduate Assistant Tuition
Please use the rates below for budgeting graduate assistant tuition on grant proposals.
- Graduate assistantships must provide tuition remission and are not subject to non-resident fees.
- Average credit load is 9 credits per semester plus 3 credits in the summer for a total of 21 credits per year. Credits requested can range from 6-12 per semester, though. A minimum of 6 credits per semester is required to maintain assistantship eligibility.
- Graduate assistant health insurance is included in the 16% fringe benefit rate used for grant proposal budgeting.
Further assistantship information can be found at the graduate school.
- EIN/University Tax ID#: 88-6000024
- EIN# FOR DHHS: 188-6000024A1
- DUNS Number: 14-651-5460 (for Grants.gov, key in without dashes: 146515460)
- CAGE Code: 00ZM7
- Nevada Legislative District: NV-002
- Nevada State Vendor #: D35000816
Board of Regents, Nevada System of Higher Education, on behalf of the University of Nevada, Reno
- Board of Regents, NSHE, obo University of Nevada, Reno
- Bd of Regents of the NSHE on behalf of the Univ of NV, Reno
- BOR, NSHE, obo UNR
For a list of eligible non-contract faculty days (Overload Calendar), please access the human resources website.
1664 North Virginia Street
204 Ross Hall/Mail Stop 325
Reno, NV 89557
Note: When preparing a National Science Foundation proposal in FastLane, use 89557-0001 for the zip code.
Effective December 1, 2016, the minimum annual salary for a full-time postdoctoral scholar will increase to $47,476 ($3,956.33 per month). Please begin using this minimum salary level immediately for sponsored project proposals that contain postdoctoral salaries.
Human Subjects Number: 00002306. See the research integrity office for further information about human research protection.
Animal Welfare Assurance Number: (Issued by OLAW): D16-00311. Expiration Date: 4/30/21.
Note: There are expenses associated with the use of lab animals in research. Investigators who plan to use animals in their sponsored research are strongly urged to contact the UNR Office of Animal Resources to discuss animal use expenses so that these expenses can be properly accounted for in the research proposal budget.
USDA Research Registration No. 88-R-0005 (next renewal 12/22/18)
The UNR animal care and use programs fully accredited by AAALAC, International.
Tourism, Gaming, and Entertainment:
- Center for online gaming
- Intellectual capital of global gaming
- Gaming Manufacturing
- Diversifying into niche tourism markets
- Retirees and second hand home owners
- Film and Media
- Renewable component manufacturing
- Expanding transmission capacity
- Advancing and internationalizing geothermal development
- Energy efficiency upgrading
- Water technology
Health and Medical Services:
- Surgical specialties
- Geriatrics and related services
- Disaggregation of medical service delivery
- Leveraging a strong medical/health sector to build other emerging industries
Aerospace and Defense:
- Unmanned Aerial Vehicle(UAV) supply, assembly and testing
- Maintenance, Repair and Overhaul(MRO) of aircraft systems
Mining, Materials and Manufacturing:
- Expanding participation in upstream mining activities
- Medium-value mineral supply chain development
- Manufacture of advanced composite materials
- Organizing and marketing of manufacturing base
Business IT Ecosystems:
- Call centers/customer service and back office/BPO/shared services
- E-commerce operations/headquarters
- Corporate Data Centers
- Cloud computing/high-performance computing
- Cyber security
Logistics and Operations:
- Warehousing and distribution
- Advanced logistics
- Air cargo
- Integrated manufacturing-distribution
- Assembly manufacturing
- Food processing operations
- Freight transportation (ground and rail)
Additional Promising Possibilities:
- Intangibles and Financial Enterprises
Research is defined as activities that are organized to produce outcomes that contribute to new knowledge. This expansion of knowledge can lead to a better understanding of the discipline. This will also include activities involving the training of individuals in research techniques where activities share facilities that are used for research and development.
Research generally has the hallmarks of data collection that may or may not occur within the confines of a laboratory. Research typically involves analysis of data that leads to a dissemination activity such as a report for the sponsor who may then use the data publicly, privately or in a presentation or publication.
Research can be divided into three categories: basic, applied or developmental.
Research undertaken primarily to acquire new knowledge without any particular application or use in mind.
Examples of basic research:
- A study to determine what affects blood coagulation
- A study of the properties of molecules under various heat and cold conditions
- A study of the heart chambers of various fish species
Research conducted to gain the knowledge or understanding to meet a specific, recognized need.
Examples of applied research:
- A study on how a new chicken pox vaccine affects blood coagulation
- A study investigating the properties of particular substances under various heat and cold conditions with the objective of finding longer-lasting components for highway pavement
- A study examining various levels of a toxic substance to determine the maximum safe level for fish in a stream
The systematic use of the knowledge or understanding gained from research directed toward the production of useful materials, devices, systems or methods, including the design and development of prototypes and processes.
Examples of developmental research:
- A clinical trial to test a newly developed chicken pox vaccine
- A study to test a newly developed highway pavement under various types of heat and cold conditions
- A study to develop a new stream monitoring system that will incorporate research findings on toxicity levels for fish
Instruction is defined as teaching activities that may be offered for credit towards a degree or certificate. This may include noncredit classes that are offered through a regular academic department. Generally, there will be a student to teacher relationship.
The focus of instruction generally involves the student receiving credit for the instructional activity. This credit could be in the form of actual college credits or Continuing Professional Education (CPE) credits for professional students. Curriculum development and effort to improve teaching methods is included in the definition of instruction.
Examples of instruction:
- College preparation activities
- Development of college-level educational materials
- Professional instruction/education that may or may not lead to a CPE certificate
- Leadership training or activities
Other Sponsored Activity
Other sponsored activity is defined as any project that addresses the university's public service mission. Projects classified as "other" or "public service" are not instruction or research. Other sponsored activity projects will have hallmarks like economic development in the community, rural health or demonstration activities or techniques that focus on outreach. Often, sponsor designed testing or analysis where no reporting or analysis of data occurs.
Examples of other sponsored activities:
- Museum displays or exhibits
- Extension activities that disseminate information about conservation or agriculture
- Symposiums or lectures
- Arts programs
- Community or rural health projects where services or initiatives are directed to a particular group of people
- Sponsor designed testing or analysis where no reporting or analysis of data occurs
- K-12 education projects