Sponsored Projects at the University of Nevada, Reno works with University employees, external sponsors and subcontractors to achieve funding for research and other scholarly activities and to provide oversight and advice on issues of federal, state and institutional compliance, laws and regulations. Sponsored Projects assists the University in assuring that maximum public benefit is derived from sponsored projects funding.
To use customer service skills and available technology to support and enhance the University's competitiveness and responsiveness to sponsors, faculty and staff and to ensure institutional compliance with laws, rules and regulations inherent to sponsored research activities and programs. Sponsored Projects will provide seamless, customer-centric services in securing and managing sponsored projects.
Value and core principles
- The Sponsored Projects staff is knowledgeable and creative in finding solutions.
- The Sponsored Projects staff is committed to assisting investigators and administrators across the campus.
- The Sponsored Projects staff is goal and result oriented.
- The Sponsored Projects staff value teamwork within Sponsored Projects and with investigators, other University units and sponsors.
- The Sponsored Projects staff is committed to continuous evaluation and improvement of processes and services.
- The Sponsored Projects staff is customer-oriented and believes in win-win solutions.
Services provided by Sponsored Projects
- A source for identifying funding opportunities, both for general University information and specific areas of interest for research faculty.
- A knowledgeable resource for and advisor to principal investigators and University staff regarding federal, state and local government and other funding agencies' rules, regulations and procedures.
- Reviews all proposals prior to submission (including revisions, supplements and continuations) for accuracy, correctness and legal sufficiency in consideration of sponsoring agency requirements and University policies. Sponsored Projects pre-award research administrators routinely check format, applications, budgets and other parts of the proposal during the review process.
- Advocate and act as steward for the policies and procedures of the University, the vice president for research and innovation (VPRI) and sponsoring agencies.
- The assistant vice president for research administration, as designated by the VPRI, is the authorized institutional signature for the University on all federally sponsored agreements and privately sponsored agreements with a value of less than $1M and five years in duration.
- Negotiates terms and conditions of grant awards and contracts with sponsoring agencies and works with principal investigators to incorporate adequate and correct statements of work and budgets. Prepares sub-award agreements as necessary.
- Sets up project spending accounts upon receipt of award documentation and forwards copies of awards to the principal investigator.
- Coordinates all award-closing actions with principal investigator and other University offices.
- Prepares and maintains pre-award and post-award files for proper contract administration and historical information.
- Maintains fiscal records of grants and contracts, supplies project fiscal information to principal investigators and submits fiscal reports to sponsoring agencies. It also supports principal investigators in managing the financial aspects of the projects.
- Assists principal investigators with procedural management of active research projects (i.e., memo accounts, rebudgeting, financial invoicing and reporting, and regulatory and compliance issues).
- Is a liaison to various University departments, work units and organizations including organizations outside the University structure and sponsors to ensure appropriate, accurate and timely grant and contract administration.
- Develops training for University faculty and staff regarding policies, compliance issues, procedures, proposal improvement and agency specific issues.
- Maintains a University sponsored project database for proposals, awards and other relevant information to provide University administration, colleges, departments and others with management information.
- Verifies adherence with federal and University compliance issues such as animal and human subjects compliance, biosafety and recombinant DNA.
- Handles account invoicing and financial reporting as required by sponsor award terms and conditions.
- Upon request, provides principal investigators with a current analysis of expenditures and commitments on any projects and advises principal investigators on allowable expenses, necessary justifications and/or approvals and the timing of important considerations.
- Maintains information relating to facilities and administrative costs distribution and principal investigator and co-investigator recognition.
- Maintains a website to assist principal investigators with proposal preparation and award management.
- Forwards potential conflict of interest disclosures to the Conflicts of Interest Committee. Acts as a member of the oversight committee, if appointed.
- Interfaces with auditors in reviewing project activities and financial information.