Quick reference guide for proposal preparation

Below is standard institutional data required by sponsors and needed for grant proposals. Also included is pertinent information for budget preparation such as F&A rates, fringe benefit rates, graduate assistant stipend and tuition rates, and postdoctoral scholar/fellowship salaries.

  • Applicant address

    Board of Regents, NSHE, obo University of Nevada, Reno
    Office of Sponsored Projects
    1664 North Virginia Street
    204 Ross Hall/Mail Stop 325
    Reno, NV 89557-0325
    Phone: (775) 784-4040
    Fax: (775) 784-6680
    Email: ospadmin@unr.edu

  • Application process

    Grant applications must arrive at OSP a minimum of five business days prior to the submission deadline and must be entered into InfoEd and routed for internal approvals through InfoEd. Application packages should include the following:

    • Completed MANDATORY OSP-1 Transmittal eform.
    • Complete proposal including scope of work, budget and budget justification.
    • Complete URL or uploaded copy of RFP/FOA/program announcement.
    • If cost match required, a completed and signed OSP-11 Cost Share form and letters of commitment for any third party cost share (upload to InfoEd proposal record).
    • Documentation of sponsor's F&A rate (if it varies from the full, applicable University rate).
  • Authorized signatures

    Charlene Hart, Associate Vice President, Research Administration

    Tom Landis, Manager, Associate Director, Sponsored Projects

    Samir Mehtaji, Manager, Post-Award

  • Cost accounting standards board disclosure statement

    Effective date: 9/21/16

    Cognizant federal agency

    Department of Health & Human Services
    Division of Cost Allocation
    Washington, DC 20201
    (202) 401-2808

    Cognizant federal auditor

    Department of Education
    Office of the Chief Financial Officer
    400 Maryland Ave, SW
    Washington DC, 20202
    (202) 401-0085

  • F&A rates

    This page contains links to 3rd party content. If you experience any issues accessing the content, please contact Sponsored Projects.

    Unless specifically prohibited by the sponsoring agency, the rates below should be used on all proposals submitted to federal and nonfederal agencies and organizations for research and instruction grants and contracts and other sponsored activities. A copy of the University's F&A rate agreement is available on the General Information tab of the University's Federal Demonstration Partnership Clearinghouse entity profile.

    F&A effective dates, activity type, rate and location
    Effective dates Activity Rate Location
    07/01/2020 - 06/30/2021 Research 44% On-Campus
    07/01/2021 – 06/30/2022 Research 45.5% On-Campus
    07/01/2022 – 06/30/2023 Research 46% On-Campus
    07/01/2023 – 06/30/2024 Research 47% On-Campus
    07/01/2020 – 06/30/2024 Research 26% Off-Campus
    07/01/2020 – 06/30/2021 Instruction 51.30% On-Campus
    07/01/2021 – 06/30/2024 Instruction 47% On-Campus
    07/01/2020 – 06/30/2024 Instruction 26% Off-Campus
    07/01/2020 – 06/30/2021 Other 35% On-Campus
    07/01/2021 – 06/30/2024 Other 31% On-Campus
    07/01/2020 – 06/30/2024 Other 26% Off-Campus

    F&A is calculated on modified total direct costs (MTDC) which excludes the following expenditures:

    • Participant support
    • Capital expenditures
    • Equipment (any one item over $5,000)
    • Patient care
    • Rental costs of off-site facilities
    • Scholarships and fellowships
    • Subcontract portion in excess of $25,000
    • Tuition remission

    *Off-campus rate

    Per the University of Nevada, Reno's F&A rate agreement, an off-campus rate is applicable only when a project meets the following definition of off-campus: "An off-campus program is one where the preponderance of the program is conducted by the University (1) in leased facilities where space related costs (e.g., rent, utilities and maintenance) are charged directly to the program, or (2) in facilities made available (at no costs) to the program by a non-university organization, or (3) a minimum of 50 miles away from the University over an uninterrupted period of time in excess of 90 days per program year for field work. Short duration events such as workshops are generally considered to be on-campus."

    Agency specific rates

    State of Nevada: For information regarding F&A rates for proposals submitted to the State of Nevada, please see the Governor's Finance Office All Agency Memo - 2017-12.

    Cognizant federal agency

    Dept of Health & Human Services
    Office of Inspector General
    Office of Audit Services, Region IX
    San Francisco, CA 94102

    Point of contact: Karen Wong, (415) 437-7820

    See the F&A and fringe rate FAQ for answers to common F&A questions. 

  • Fringe benefit rates

    When budgeting salaries in sponsored project proposals, please use the following approved fringe rates.

    Fringe benefit rates based on employee type
    Employee type Fringe rate
    Professional* 32.3%
    Classified 42.3%
    Graduate Assistant** 13.9%
    Letter of Appointment*** 11.5%
    Wages**** 0.5%

    *Use the Professional rate for postdocs, resident physicians, and faculty EDA (with retirement).

    **Graduate assistant health insurance is included in the 12.1% fringe rate.

    ***Use the Letter of Appointment (LOA) rate for all LOA appointments including LOA with benefits. Also use the LOA rate for hourly wages when the FTE exceeds 50%.

    ****Use the Wages rate for the following scenarios:

    • All student workers
    • Hourly wages when the FTE is less than 50%
    • Faculty overload without retirement
  • Graduate Assistantship (GA) stipends & tuition

    This page contains links to 3rd party content. If you experience any issues accessing the content, please contact Sponsored Projects.

    Graduate Assistant stipends

    The University has a 4-tiered base stipend for graduate assistants based upon the type of degree (master's versus doctoral) and the discipline of the student's graduate program (humanities, social sciences/professional, or STEM), as indicated below.

    When budgeting graduate assistant salaries on grant proposals, please use the stipend amounts below.

    Graduate assistant base stipends (all master’s programs)
    FTE (hours) Monthly pay Amount (base salary) Prorated salary
    25% (10) $800 $38,400.00 $9,600.00
    37.5% (15) $1,200 $38,400.00 $14,400.00
    50% (20) $1,600 $38,400.00 $19,200.00
    Salaries for doctoral graduate assistants in humanities
    FTE (hours) Monthly pay Amount (base salary, minimum for all disciplines) Prorated salary
    25% (10) $900 $43,200.00 $10,800.00
    37.5% (15) $1,350 $43,200.00 $16,200.00
    50% (20) $1,800 $43,200.00 $21,600.00
    Salaries for doctoral graduate assistants in social sciences and professional programs
    FTE (hours) Monthly pay Amount (base salary, all disciplines) Prorated salary
    25% (10) $925 $44,400.00 $11,100.00
    37.5% (15) $1,387.50 $44,400.00 $16,650.00
    50% (20) $1,850 $44,400.00 $22,200.00
    Salaries for doctoral graduate assistants in STEM programs
    FTE (hours) Monthly pay Amount (Base salary, all disciplines) Prorated salary
    25% (10) $950 $45,600.00 $11,400.00
    37.5% (15) $1,425 $45,600.00 $17,100.00
    50% (20) $1,900 $45,600.00 $22,800.00
    Graduate assistant maximum stipends (all programs)
    FTE (hours) Monthly pay Amount (base salary, all disciplines) Prorated salary
    25% (10) $1,252.08 $60,100.00 $15,025.00
    37.5% (15) $1,878.13 $60,100.00 $22,537.50
    50% (20) $2,504.17 $60,100.00 $30,050.00

    Graduate Assistant Tuition

    Please use the rates below for budgeting graduate assistant tuition on grant proposals.

    Graduate Assistant tuition rates (per-credit load)
    Assistantship type Rate
    20-hour $216.91
    15-hour $162.68
    10-hour $108.46
    • Graduate assistantships must provide tuition remission and are not subject to non-resident fees.
    • Average credit load is 9 credits per semester plus 3 credits in the summer for a total of 21 credits per year. Credits requested can range from 6-12 per semester, though. A minimum of 6 credits per semester is required to maintain assistantship eligibility.
    • Graduate assistant health insurance is included in the graduate assistant fringe benefit rate used for grant proposal budgeting.

    Further assistantship information can be found through the Graduate School.

  • Institution numbers
    • EIN/University Tax ID#: 88-6000024
    • EIN# FOR DHHS: 188-6000024A1
    • DUNS Number: 14-651-5460 (for Grants.gov, key in without dashes: 146515460)
    • Unique Entity Identifier (UEI): WLDGTNCFFJZ3
    • System for Award Management (SAM) Expiration Date: 8/2/2022
    • CAGE Code: 00ZM7
    • Nevada Legislative District: NV-002
    • Nevada State Vendor #: D35000816
  • Legal name

    Board of Regents, Nevada System of Higher Education, on behalf of the University of Nevada, Reno

    Acceptable abbreviations:

    • Board of Regents, NSHE, on behalf of the University of Nevada, Reno
    • Bd of Regents of the NSHE on behalf of the University of Nevada, Reno
    • BOR, NSHE, on behalf of the University of Nevada, Reno
  • Non-contract days for faculty

    For a list of eligible non-contractual days available for overload or extra duty assignment, please see the Human Resources, salary schedules web page.

  • Physical address

    1664 North Virginia Street
    204 Ross Hall/Mail Stop 325
    Reno, NV 89557

    Note: When preparing a National Science Foundation proposal in FastLane, use 89557-0001 for the zip code.

  • Postdoctoral scholar/fellowship salary
    Postdoctoral Fellow Compensation 2020-2021
    Employee Type Minimum Maximum
    Researcher $47,476.00 annually Minimum of academic A Rank II
    Instructor $40,500.00 annually Minimum of academic A Rank II

    Minimum: $47,476.00 annually for Research and $40,500.00 annually for Instructional; higher salary levels can be paid to postdoctoral fellows.

    Maximum: Is equal to the minimum salary in the salary schedule of "A" contract Rank II Assistant Professor or, for postdoctoral fellowships paid from a Federal Grant, the salary maximum set forth by the granting agency.

  • Regulatory compliance

    Human Subjects Number: 00002306. Visit Research Integrity for further information about human research protection.

    Animal Welfare Assurance Number: (Issued by OLAW): D16-00311. Expiration Date: 4/30/25.

    Note: There are expenses associated with the use of lab animals in research. Investigators who plan to use animals in their sponsored research are strongly urged to contact Animal Resources to discuss animal use expenses so that these expenses can be properly accounted for in the research proposal budget.

    USDA Research Registration (Class R Research Facility) Number: 88-R-0005. Expiration Date: 12/22/21.

    The University's animal care and use program is fully accredited by AAALAC, International.

  • Liability insurance

    The Nevada System of Higher Education (NSHE) is self-insured for general and automobile liability exposures funded by the State of Nevada. For further information regarding NSHE's liability insurance or to obtain certificates of insurance, please the visit the NSHE Business Center North Risk Management website.

  • Industry clusters

    Tourism, gaming and entertainment

    • Center for online gaming
    • Intellectual capital of global gaming
    • Gaming manufacturing
    • Diversifying into niche tourism markets
    • Retirees and second hand home owners
    • Film and media

    Clean energy

    • Renewable component manufacturing
    • Expanding transmission capacity
    • Advancing and internationalizing geothermal development
    • Energy efficiency upgrading
    • Water technology

    Health and medical services

    • Surgical specialties
    • Geriatrics and related services
    • Disaggregation of medical service delivery
    • Leveraging a strong medical/health sector to build other emerging industries

    Aerospace and defense

    • Unmanned aerial vehicle (UAV) supply, assembly and testing
    • Maintenance, repair and overhaul (MRO) of aircraft systems

    Mining, materials and manufacturing

    • Expanding participation in upstream mining activities
    • Medium-value mineral supply chain development
    • Manufacture of advanced composite materials
    • Organizing and marketing of manufacturing base

    Business IT ecosystems

    • Call centers/customer service and back office/BPO/shared services
    • E-commerce operations/headquarters
    • Corporate data centers
    • Cloud computing/high-performance computing
    • Cyber security

    Logistics and operations

    • Warehousing and distribution
    • Advanced logistics
    • Air cargo
    • Integrated manufacturing-distribution
    • Assembly manufacturing
    • Food processing operations
    • Freight transportation (ground and rail)

    Additional promising possibilities

    • Agriculture
    • Intangibles and financial enterprises
  • Sponsored project program types


    Research is defined as activities that are organized to produce outcomes that contribute to new knowledge. This expansion of knowledge can lead to a better understanding of the discipline. This will also include activities involving the training of individuals in research techniques where activities share facilities that are used for research and development.

    Research generally has the hallmarks of data collection that may or may not occur within the confines of a laboratory. Research typically involves analysis of data that leads to a dissemination activity such as a report for the sponsor who may then use the data publicly, privately or in a presentation or publication.

    Research can be divided into three categories: basic, applied or developmental.

    Basic research

    Research undertaken primarily to acquire new knowledge without any particular application or use in mind.

    Examples of basic research:

    • A study to determine what affects blood coagulation
    • A study of the properties of molecules under various heat and cold conditions
    • A study of the heart chambers of various fish species

    Applied research

    Research conducted to gain the knowledge or understanding to meet a specific, recognized need.

    Examples of applied research:

    • A study on how a new chicken pox vaccine affects blood coagulation
    • A study investigating the properties of particular substances under various heat and cold conditions with the objective of finding longer-lasting components for highway pavement
    • A study examining various levels of a toxic substance to determine the maximum safe level for fish in a stream

    Developmental research

    The systematic use of the knowledge or understanding gained from research directed toward the production of useful materials, devices, systems or methods, including the design and development of prototypes and processes.

    Examples of developmental research:

    • A clinical trial to test a newly developed chicken pox vaccine
    • A study to test a newly developed highway pavement under various types of heat and cold conditions
    • A study to develop a new stream monitoring system that will incorporate research findings on toxicity levels for fish


    Instruction is defined as teaching activities that may be offered for credit towards a degree or certificate. This may include noncredit classes that are offered through a regular academic department. Generally, there will be a student to teacher relationship.

    The focus of instruction generally involves the student receiving credit for the instructional activity.  This credit could be in the form of actual college credits or Continuing Professional Education (CPE) credits for professional students. Curriculum development and effort to improve teaching methods is included in the definition of instruction.

    Examples of instruction:

    • College preparation activities
    • Development of college-level educational materials
    • Professional instruction/education that may or may not lead to a CPE certificate
    • Leadership training or activities

    Other sponsored activity

    Other sponsored activity is defined as any project that addresses the university's public service mission. Projects classified as "other" or "public service" are not instruction or research. Other sponsored activity projects will have hallmarks like economic development in the community, rural health or demonstration activities or techniques that focus on outreach. Often, sponsor designed testing or analysis where no reporting or analysis of data occurs.

    Examples of other sponsored activities:

    • Museum displays or exhibits
    • Extension activities that disseminate information about conservation or agriculture
    • Symposiums or lectures
    • Arts programs
    • Community or rural health projects where services or initiatives are directed to a particular group of people
    • Sponsor designed testing or analysis where no reporting or analysis of data occurs
    • K-12 education projects