New employees

Learn what to expect as a new employee of the University of Nevada, Reno.

Before you arrive

Avoid user account activation delays – complete the following tasks before you arrive.


What to expect before you arrive

  • 1. Evaluate parking and transportation options

    The University of Nevada, Reno's main campus covers nearly 300 acres. Walking from the north of campus where most of our parking facilities are located to the south where most of our buildings are located can take 30 minutes or more. A free campus shuttle is available for students and employees to reduce travel time and exposure during inclement weather. Although the University has nearly 11,000 parking spaces available to students and employees, you will want to evaluate your parking and transportation options to determine the most safe, convenient, accessible, and affordable option for you.

    On-campus parking passes are available for purchase on an annual or semester basis and are pro-rated based on start/stop dates. Prices vary by lot, garage and proximity to the heart of campus. Parking fees are evaluated annually to ensure they generate adequate funding for maintaining parking facilities, but your parking fees are not for profit and do not finance other areas of the institution. Special rates and parking spaces are available for carpool program participants and electric vehicles on a limited basis.

    The University of Nevada, Reno strongly encourages faculty, staff, and students to utilize alternative transportation to help alleviate congestion and carbon emissions. All WolfCard holders may ride Regional Transportation Commission (RTC) buses for free as part of their U-Pass program.  If you will be biking to campus, you are encouraged to register your bike and utilize a bike rack or locker to prevent theft. Please see our Alternate Transportation Options and Information page for information on shuttles, buses, zip cars, and more.

    Parking & Transportation Services  Bicycle Program

  • 2. Activate your NetID

    Your NetID is your single sign-on user name that will allow you to access everything from your University computer to the Fitness Center. Your username is automatically generated once you become affiliated with the University, and it must be activated before use.

    Activating your NetID should be completed first and at your earliest convenience, as accessing into some University tools, as the WebCampus Learning Management System, may be delayed up to 24 hours after NetID activation.

    To activate your NetID, please have one of the following pieces of information on hand:

    Your NSHE ID Number, which is received during the application acceptance and class registration process.
    Your Employee ID Number (this can be found in Workday once you have access, but should have also been emailed to you by your department’s onboarding administrator).

    Activate NetID

  • 3. Complete onboarding steps in Workday

    Once your NetID is activated, you will have access to Workday to complete your onboarding steps. To ensure that your start date will not be delayed, be sure to regularly check your personal email inbox for any requisite onboarding steps. If you are able to log into Workday, you can also check for steps in your Workday inbox.


  • 4. Create your official University email address

    Before requesting your University email address, please speak with your hiring division's administrative assistant to determine if (and when) they will request your account for you.

    Some employee types are granted official University email accounts on their first day of employment, and others, such as faculty, can sometimes be activated months in advance. Most administrative assistants will request your email account for you at the proper time, but less centralized units may instruct you to contact OIT directly.

    If you have been instructed to do so, please contact the OIT Support Center to get your employee email address activated.

    Access your email

  • 5. Complete Family Educational Rights and Privacy Act (FERPA) training (if applicable)

    The Family Educational Rights and Privacy Act (FERPA) is a federal law that protects the privacy of student educational records and establishes rights for students relative to the disclosure of these records. The University provides a statement of privacy rights for students, policy guidance for faculty, and mandatory FERPA training to ensure compliance. If you will have access to student records in your new role, you must complete FERPA training in advance.

    Completion of FERPA training on WebCampus is required before you may access MyNEVADA.

    FERPA Training

  • 6. Activate your MyNevada account (if applicable)

    MyNevada is your one-stop-shop for all things related to course enrollments, grades, transcripts, and more. If you will need access to this data in your new role, please follow the instructions to activate your account.

    MyNevada activation and instructions

  • 7. Log into WebCampus: Powered by Canvas (if applicable)

    WebCampus is the University’s learning management system (LMS). If you will be teaching or helping to manage a course in the near future, you may wish to log into WebCampus before you arrive on campus to begin developing your course. The Instructional Design Team is available to support users with all aspects of WebCampus from technical issues and errors to course design. Your WebCampus account does not require user action to be activated, but there may be a delay of up to 24 hours after activation of your NetID.

    Learn more about WebCampus access | Browse WebCampus tutorials | Sign up for WebCampus training


  • 8. Read new employee FAQs and learn more about Reno-Sparks resources

    Have questions? Try our New Employe Frequently Asked Questions page. You can also learn more about the Reno-Sparks area, from public schools, to housing, to utility providers.

    New Employee FAQs and Area Resources

Your first day

Next steps for announcing your arrival and transitioning into your new role.


What to expect your first day on-campus

Day two and beyond

Home means Nevada. Explore campus and experience what home feels like.


What to expect after your first day

  • 1. Attend a new-hire benefits orientation session

    All new employees should attend our live New-Hire Benefits Orientation, which is offered once every other week. Please register in advance.

    New Hire Orientation Schedule

  • 2. Make mandatory benefits selections within 15 days

    At the New-Hire Benefits Orientation, you will be given the information and paperwork necessary to make your benefits selections. All eligible employees are provided with health insurance and a mandatory retirement plan. If you do not make a health insurance election within 15 days, your plan will default to the Consumer Driven Health Plan (CDHP-PPO).

    New Employee Benefits Information

  • 3. Make voluntary benefits elections

    NSHE offers several voluntary benefits options to its employees. Many of the optional plans are available through payroll deduction, and enrollment can be completed either through Workday or PEBP.

    • Accident Insurance
    • Accidental Death and Dismemberment (AD&D) Insurance
    • Auto, Home & Renters Insurance
    • Cancer Care Insurance
    • College Savings Plan-Nevada 529 College Fund
    • Critical Illness Insurance
    • Flexible Spending Accounts-ASI Flex Medical Savings Account
      • Dependent Care FSA
      • Limited FSA
    • Health Saving Account - Medical Savings Account with HealthSCOPE
    • Hospital Indemnity Insurance
    • Identity Protection
    • Legal Services
    • Long Term Care Insurance
    • Pet Insurance
    • Short-Term Disability Insurance: American Fidelity
    • Term Life Insurance: Western Insurance
    • Term Life Insurance-Standard Insurance (comprehensive medical package)  
    • Vision Care
    • Voluntary Short-Term Disability: Standard Insurance
    • Voluntary Term-Life Insurance-Standard Insurance
    • Western Insurance Accidental Death and Dismemberment (AD&D) Policy

    Voluntary Benefits

  • 4. Start voluntary retirement savings

    As an employee of the Nevada System of Higher education, you are automatically enrolled in one or more of the following mandatory retirement plans:

    Supplemental Retirement Plans are available to help save and grow additional income for retirement:

    Retirement Plans & Options

  • 5. Complete departmental orientations and trainings

    To ensure you’re on the shortest path success, meet with your supervisor to determine if there are additional requirements or trainings required (or encouraged) by your department. Employees should also contact their department's administrative staff for an orientation on emergency procedures. Each employee should receive a spiral-bound hard copy of the University's Emergency Response Guide with emergency and contact information.

  • 6. Make connections

    The University Events calendar is a centralized calendar for all local events at or of interest to University students, faculty, and staff. Attend a workshop, a play, or join a free yoga class on the historic quad on the south end of campus.

    University Events Calendar

  • 7. Try our Fitness & Recreational Sports facilities

    The E. L. Wiegand Fitness Center is approximately 108,600 square feet with three basketball gymnasiums, areas for weightlifting, cardio training, stadium stairs, 1/8th mile running track and a multitude of new fitness classes and activities.

    Swimming pool and dive tank

    The swimming complex, located in Lombardi Recreation, offers a lap pool and competitive diving tank.

    Gyms & studios

    The E. L. Wiegand Fitness Center features open gym with three basketball/volleyball courts for general recreation use. The building also offers studios for dance, yoga and pilates. These facilities are primarily used for individual workouts, drop-in classes, and intramural sports and leagues.

    John Sala fields

    Fully lighted and covered with the most advanced artificial turf, the Sala Fields offer students an unparalleled recreational facility. The field is open every day during the Fall and Spring semesters from Noon–6 p.m. Summer field use is available by reservation only. Please call (775) 682-7038 to reserve. The fields will be closed during holidays and all home football games.

    Affordable memberships are offered to all employees, spouses, and domestic partners.

    View Fitness Memberships