Special event staff

Joe Crowley Student Union Special Event (SE) Staff are assigned to ensure the efficient execution of events in the Joe Crowley Student Union. SE Staff have specific knowledge of the facilities and assist with troubleshooting, audio/visual equipment, and last minute requests. SE Staff also have the responsibility of representing the facility and have authority to make decisions regarding the facilities and events within the building. SE Staff may assist event sponsors with a variety of tasks, assuming there are no facility priorities, including loading in, cleaning up, welcoming attendees, etc. Staff may not directly serve as security if security is assigned by SEAB and/or University Police Services; however, if there is no security assigned, they maintain safety authority and retain the right to call University Police Services and/or 911 if issues arise. Special Event Staff are assigned at the discretion of the Joe Crowley Student Union Assistant Director or by request of reserving groups. The following criteria are used in the decision to assign staff:

Special Event Staff

  • A. Hourly rate for Special Event Staff
    Hourly rates for special events staff

    Organization Type

    Rate per Hour

    Recognized Student Organization

    $12 per hour


    $18 per hour


    $18 per hour


    $22 per hour


    $24 per hour

  • B. Outside of regular building hours

    For events outside of normal building operational hours one (1) Facility Supervisor (FS), two (2) Special Event (SE) Operations Staff will be scheduled to maintain operations of the building.  Additional SE staff may be required, to support the building operation, event or in venue based on complexity of the event needs.  

  • C. Venue
    1. The Theatre and Ballrooms may require additional staffing due to advanced technical equipment.
    2. Outdoor venues may require less staffing (or no staffing) due to limited facility needs.
    3. Alcohol served at the event – If alcohol is being served, there will be at least two (2) SE staff assigned.
  • D. Factors to be considered
    1. Type of event – General activities of attendees (passive, seated audience, dance, party, etc.).
    2. Audio/Visual needs – The complexity of audio/visual needs.
    3. Load-in/set up needs – Events requiring access to the loading dock and freight elevator and/or assistance from operations and/or technical staff will normally require SE staff assignment.
    4. University advisor presence from beginning of load-in to end of load-out.
    5. High profile events – Events with a high-profile presenter and/or attendee.
    6. Outside security – Security assignment of contracted security by SEAB and/or University Police presence.
    7. Past group, event, and/or performer performance – Past group/event incidents including but not limited to damages, alcohol presence, safety and/or overcapacity concerns.
    8. Surrounding events – Including events within the building and surrounding facilities on campus that may influence attendees, impact event logistics, and/or conflict with event goals.
    9. Other factors that affect anticipated event needs or where there is an anticipated safety and/or security concern.
    10. Use of an outside caterer and/or if the group is providing their own food and clean up may be an issue.
    11. Event space - Events held in the Gateway Plaza, Theatre, and Ballrooms normally require at least one (1) SE Staff. SE Audio/Visual staff may be required based on need.
    12. Alcohol served at the event – If alcohol is being served, there will be at least two (2) SE staff assigned.

    All of these factors are at the discretion of the Joe Crowley Student Union Staff.