Information for External Organizations

Many students receive scholarships from private and community organizations. For best compliance with federal aid requirements and your own scholarship requirements, we strongly encourage these entities to send checks to the University for disbursements to the student. These are not tax deductible donations to the University of Nevada, Reno. Scholarship check(s) should be made payable to the Board of Regents and mailed to:

Office of Student Financial Aid and Scholarships
Mailstop 0076
University of Nevada, Reno
Reno, NV 89557-0076

Please include all of the following information with the check:

  1. Student’s full name and Student ID (NSHE Number) or Date of Birth (no social security numbers please)
  2. Total amount of the scholarship for the academic year
    • Unless otherwise specified, checks in amounts $999 and below will be disbursed in their entirety in the fall semester if funds are received between May and October and in the spring semester if funds are received November through April
      • Checks restricted to use in summer must specify they are for the summer term
    • Checks in amounts of $1,000 or more will be divided into equal disbursements for fall and spring terms unless otherwise specified
  3. If you do not want any review of Satisfactory Academic Progress (SAP) to occur, you must state the funds are SAP exempt in the letter accompanying the funds
  4. Degree seeking enrollment at the University of Nevada, Reno (UNR) is required for scholarships including external organization scholarships.  In order to disburse, the standard minimum enrollment each fall or spring semester is 12 UNR undergraduate or 6 UNR graduate credits each semester. 
    • This enrollment requirement does NOT consider enrollment at other NSHE institutions
    • Disbursement below the credit levels described above requires written authorization from the donor with a specific indication of the minimum number of credits required to disburse the funds
    • If a student is served by the Disability Resource Center (DRC) scholarships are disbursed at the credit load certified by the DRC as the equivalent of full time (with a minimum of 6 UNR credits per semester)
    • Summer minimum UNR enrollment for external scholarships is 6 UNR credits as enrollment in 12 credits during summer is extremely unusual

Disbursement Procedure

  1. Funds received in the financial aid office by August 13 for the fall semester and January 7 for the spring semester are guaranteed to be posted to the student aid offer by the fee due date 
    • Depending on the volume of checks received it can take up to 10 business days to process scholarship checks; however, the normal processing time is 4 working days
  2. Funds will not be disbursed to students who are not making satisfactory academic progress for GPA or Pace shortfalls unless the donor indicates in a letter accompanying the funds that they are exempt from satisfactory academic progress.  Unless you specify otherwise, external scholarships are exempt from the maximum attempted credit restrictions associated with other aid awarded by the University.
  3. Late charges of $25 per day accrue to any past due student account the Saturday before classes begin each semester; therefore, timely submission of external organization scholarship funds is very important to our students.  If you know your funds will be late, please notify the recipient as they will need to have alternate plans in place for timely payment.
  4. Please indicate in a letter accompanying the funds if the award is renewable for multiple years

Satisfactory Academic Progress (SAP)

Please see our scholarship satisfactory progress policy. Annual progress notifications will only be prepared for external awards continuing for more than one academic year.  Please notify us in writing, at the time of the award, if the funds should be excluded from SAP.