Allowable and Non-Allowable Costs

Allowable Costs

Undergraduate Research consider that a cost is reasonable if the item purchased and the cost of the item reflects the action that a prudent person would take under similar circumstances at the time the individual makes the purchase. The cost must be necessary to the the sponsored project’s performance. The purchase must comply with established University policies.

Allowable costs can include but is not limited to the following items:

  • Equipment: These may include equipment rentals not offered by the University
  • Operating: These may include office supplies, lab supplies,books, database access, software, and subscription services
  • Travel for Research Purposes: These may include only expenses incurred when traveling to collect data/information
  • Participant Support: These may include tangible gift items (no cash)
    • Giftcards can be purchased with approval*
  • Salary: Salary is calculates as $12/hour. Salary + Fringe must not exceed $1,800 (This amount will not exceed a maximum of 147.5 hours at $12 per hour for $1,770 in salary and fringe of $27, this approximates to a fringe of 1.5%)

Non-Allowable Costs

Non-allowable costs are those costs that the federal regulations, sponsor limits, or institutional policy that prohibit the University charging to a grant account. Non-allowable costs also include items expressly forbidden by regulations, such as purchasing alcohol and lobbying with federal funds.

Non-allowable cost include the following:

If you have any questions or concerns about what is an allowable and non-allowable cost, please contact