Participant and Patient Costs in Sponsored Projects

Procedure Date: March 2019     Revision: 0     Last Review: March 2019

This procedure is intended to clarify the three participant/patient sponsored project costs that are often confused with one another.

In general, "participants" are the recipients of service or training provided at a workshop, conference, seminar, symposia, or other short-term instructional or informational sharing activity. The participants are normally not required to provide any specific deliverable to the University or third party; however, the purpose of the meeting may dictate that attendees be prepared to provide information or otherwise participate as a part of the stated agenda.

Participant Support Costs

Participant support costs are direct costs for items such as stipends or subsistence allowances, travel allowances, and registration fees paid to or on behalf of participants or trainees (but not employees) in connection with meetings, conferences, symposia, or training projects.

  • UNR Spend Category Name - Participant Support; Spend Category ID - SC0454.
  • Detail Code Name - Participant Support; Detail Code ID - DC024.

Normally, the Facilities and Administrative Rate (F&A) is not charged on these expenses.

Research Patient Care Costs

Patient care costs are typically used for clinical trial agreements. These expenses are routine and ancillary services provided by a hospital to individuals.

  • UNR Spend Category Name - Patient Care; Spend Category ID - SC0402.

The F&A rate is not charged on these expenses per the University's negotiated rate agreement.

Payments to Research Participants

The purpose of research subject payments is to compensate subjects for their time and participation in a clinical trial or research project. These expenses are typically an operating cost.

  • UNR Spend Category Name - Participant Support; Spend Category ID - SC0454.
  • Detail Code Name - Participant Support; Detail Code ID - DC024.

The F&A rate is not typically charged on these expenses.

Gift Cards

At UNR, gift cards are considered participant support.

  • UNR Spend Category Name - Participant Support; Spend Category ID - SC0454.
  • Detail Code Name - Participant Support; Detail Code ID - DC024.

The F&A rate is not typically charged on these expenses.

For questions, please contact the following.

  • Accounts Payable (775) 784-1203  
  • Sponsored Projects (775) 784-4040