Guidelines and Submission Resources
A key role of the Office of Sponsored Projects (OSP) is to review sponsored project proposals prior to submission to ensure accuracy, correctness and legal sufficiency considering agency requirements and University of Nevada, Reno (UNR) policies. Pre-award administrators routinely check application format, budgets and other parts of the proposal during their review process. In order to allow ample time for the pre-award review, the following sponsored project proposal materials are due to the Office of Sponsored Projects (OSP) a minimum of five business days prior to the proposal submission deadline:
- Complete, finalized proposal including scope of work, budget and budget justification. (Upload proposal materials to InfoEd proposal record.*)
- Completed MANDATORY - OSP-1 Transmittal eForm. (Complete form in InfoEd when creating proposal record.)
- Internal project approvals from the principal investigator (PI), other participating key personnel, department chair(s)/director(s) and college dean(s)/unit VP(s). (Electronic approvals will be gathered in InfoEd during the internal approval routing process.)
- If cost share/match is required by sponsor, documentation (via a completed OSP-11 Cost Share form) of funds to be used in meeting cost share/match requirement. (Upload completed form to InfoEd proposal record.)
- If sponsor requires UNR to use an F&A rate that is lower than UNR's full, applicable rate, documentation of sponsor's F&A rate policy. (Upload sponsor F&A policy to InfoEd proposal record.)
*Note: To manage its sponsored projects, UNR utilizes InfoEd, an electronic grants management system. All UNR sponsored project proposals must be entered into InfoEd and routed for internal approval via InfoEd. The proposal materials indicated above should be included in the proposal record created in InfoEd.
Proposals Arriving Late to OSP
In the event that a proposal arrives to OSP on the deadline day, pre-award will not perform the typical proposal review. Rather, the focus will solely be on submitting the proposal in time to meet the sponsor deadline. It should be noted that submission of a proposal often implies agreement to the sponsor's award terms and conditions. During the pre-award review, unfavorable award terms and conditions are proactively addressed. However, when a proposal is submitted without ample time for pre-award review, there is not only the potential for an incomplete or inaccurate submission but also the risk of unfavorable award terms and conditions. If OSP is unable to negotiate the unfavorable award terms and conditions, the University reserves the right to decline the award.