Travel award program

The Graduate Student Association offers limited financial support to graduate students attending professional conferences. There are several grant award periods per academic year (see below), and a student may only apply to and receive an award during one of these grant award periods per year. The GSA provides limited support for graduate student travel to professional conferences. Grants of up to $500 for domestic travel and $750 for international travel are provided to help students present papers and posters, participate in panel discussions, and attend conferences, lectures, and seminars that contribute to the enhancement of their programs of study. GSA Travel Grants may only be applied to travel expenses, not to conference registration or organizational membership fees. 

Please note that you can submit your abstract or other registration information for our travel award application even if you have yet to be formally accepted to attend or present at the conference. You will need the actual registration confirmation/receipt when filling out the Spend Authorization (Step 2).

Eligibility 

Graduate Students must be currently enrolled in eligible* graduate programs at the time of application submission and during travel dates. Eligible graduate programs are those whose registration fees include fees to the GSA.

Not eligible: Graduate Students enrolled in the following programs are ineligible for the GSA Travel Award. Medical School, Justice Management and Judicial Studies and online programs. Undergraduate students are also ineligible to apply for the GSA Travel Award; undergraduate students should visit the Undergraduate Research Office for more information. 

Allowable expenses

In-person conferences: Students may apply for only one grant per academic year if traveling for an in-person conference (August through June deadlines). A travel award can only be used for travel and cannot be used to cover conference/registration fees if the conference is in-person.

Virtual conferences (registration conference fees): A travel award may be used to cover registration/conference fees when the conference is virtual.

Application deadlines

Applications will be considered during the separate travel periods, as outlined below.

Please note: Applicants who apply by the deadline listed below that corresponds to their dates of travel will be given first priority. Late applications will be considered depending on available funding.

  • August 1 deadline: travel September 16 - November 15
  • October 1 deadline: travel November 16 - January 15
  • December 1 deadline: travel January 16 - March 15
  • February 1 deadline: travel March 16 - May 15
  • April 1 deadline: travel May 16 - July 30
  • June 1 deadline:  travel August 1 -September 15

Award timeline

Review and awarding of GSA Travel Awards for the new academic year will not begin until August 1, 2022.

How to apply for a travel award

Applications will be accepted no later than 5 pm on the day of the deadline. If the deadline falls on a Saturday or Sunday, applications will be accepted until the following Monday at 9 am. Incomplete applications will not be considered under any circumstances. Award recipients will be notified by email shortly after the application deadline. Recipients must complete steps 2 and 3 outlined below, in order to receive reimbursement. Failure to properly submit these forms within the designated timelines will result in forfeiture of the award.

Frequently asked questions