3.1. Good Standing
To be considered in good academic standing, graduate students shall:
- Complete each graduate course with a grade of “C” or better for the units to be acceptable toward an advanced degree. Some Graduate Programs, at their discretion, do not accept any grade lower than “B” or “B-“ for the fulfillment of Graduate Program requirements.
- Maintain a cumulative grade-point average (GPA) of at least 3.0.
- Maintain a passing grade in the clinical or practicum course.
- Have not been placed on formal probation by the Graduate School for academic deficiencies or clinical or practicum placement deficiencies.
3.2. Failure to Make Satisfactory Progress
A student may be placed on probation and possibly dismissed from a Graduate Program for failure to make satisfactory progress in their course of study. Failure to make progress is indicated by one or more of the following academic progress standards:
- A failure to complete three (3) graduate credits per semester toward their Graduate Program; if an exception has been issued allowing a student to enroll for fewer than three (3) graduate credits, failure to complete the agreed-on number of graduate credits.
- Unsatisfactory grades (including grades below C, or grades lower than a B or B- in the case of Graduate Programs which only accept B or B- or higher for the fulfillment of Graduate Program requirements)
- Repeated withdrawals from courses.
- Failure to consult with their advisor when requested.
- Failure to establish a graduate advisory committee.
- Failure to develop an official, approved program of study.
- Failure to establish the groundwork for a thesis or dissertation.
- Failure of comprehensive and/or qualifying exams in the number of attempts specified by the Graduate Program.
- Failure to comply with other specific Graduate Program requirements.
- Failure to meet a department milestone or benchmark within the timeframe specified by the Graduate Program.
- Failure to pass the culminating experience if required by the Graduate Program.
- Failure to successfully defend a thesis or dissertation prospectus, or to successfully defend a final document.
- In Graduate Programs with clinical or practicum components, failure to perform at a level commiserate with the training received from either the Graduate Program or the clinical/practicum placement site.
- Failure to maintain the standards of academic and professional integrity expected in a particular discipline or Graduate Program while the student is in a clinical or practicum setting.
Colleges and Graduate Programs may establish their own benchmarks for the academic progress standards stated above. The benchmarks for the academic progress standards shall be consistent with Graduate Program requirements, standards in the field, and as specified in the Graduate Program section and on the website for that Graduate Program. A College or Graduate Program shall not create or add any additional academic progress standards beyond those listed in this section.
Colleges and Interdisciplinary Graduate Programs are required to review the academic performance and progress of a student at least once per year.
3.3. Academic Probation and Dismissal
A request by a Recommending Party for a student to be placed on probation or dismissed from a Graduate Program shall follow the procedures stated in the specific graduate dismissal policy for that particular Graduate Program. If the Graduate Program does not have a specific graduate dismissal policy, this Policy shall be applied for probation and dismissal. A Recommending Party may request that the Graduate School place the student on probation for one of the following reasons:
- Failure to maintain academic good standing as stated in subsection 3.1.
- Failure to make satisfactory progress as stated in subsection 3.2.
a. Placing the Student on Probation – Failure to Maintain Academic Good Standing.
If the student's cumulative grade-point total falls below a 3.0, the student is placed on probation. The student shall then raise their cumulative graduate GPA to 3.0 by the end of the following semester during which the student is enrolled or the student shall be dismissed from graduate standing. If in the following academic semester the student fails to enroll for the minimum number of credits required, or if the student is not granted a leave of absence, the student shall be discontinued.
b. Placing the Student on Probation – Failure to Make Satisfactory Progress.
If the Recommending Party determines that the student has failed to make satisfactory progress, the Recommending Party shall make a written request to the Graduate School to place the student on probation. In the request, the Recommending Party shall provide documentation of the student’s failure to meet the specific provisions(s) of this Policy or the specific provisions of the College or Graduate Program dismissal policy, where applicable, warranting probation. The Recommending Party also shall provide specific requirements and/or conditions, including deadlines, which the student shall complete in order for the Graduate School to remove the student from probation.
If the Graduate School approves the request to place the student on probation, the Recommending Party shall notify the student in writing to indicate that the student has been placed on academic probation (the “Academic Probation Notice”). The Recommending Party shall forward the Academic Probation Notice to the Graduate School.
The Academic Probation Notice shall outline what the student must do and the dates by which the student must do so in order to return to good standing in the student’s Graduate Program. The Academic Probation Notice also shall inform the student that if the student does not meet the conditions of probation, the student shall be dismissed from the Graduate Program, contain information about the applicable Graduate School, College or Graduate Program dismissal appeal process and provide the student with the contact information for the Graduate School Director of Operations (“Director of Operations”) for any questions or concerns the student may have. The Academic Probation Notice also shall inform the student of the student’s right to participate in a review conference with the College or Interdisciplinary Graduate Program to discuss the terms and conditions of the probation.
The student shall be afforded the opportunity for a review conference, which shall be administered by the Interdisciplinary Graduate Program director or the College dean or the College dean’s designee who shall be a department chair, program director or associate dean (“Review Conference Administrator”). The student shall have ten (10) Working Days from the date of the Academic Probation Notice to submit a written request to the student’s College or Interdisciplinary Graduate Program for a review conference (“Review Conference Request”). The College or Interdisciplinary Graduate Program shall direct the Review Conference Administrator to schedule the Review Conference to occur no later than ten (10) Working Days from receipt of the Review Conference Request.
If the student fails to meet the requirements and/or conditions of probation or violates the terms of the probation, the Recommending Party shall make a written request to the Graduate School to dismiss the student from the Graduate Program and Graduate School. In the request, the Recommending Party shall provide documentation of the student’s failure to meet the terms of the probation.
If the Graduate School approves the request to dismiss the student, the Recommending Party shall notify the student in writing that the student is being dismissed from the Graduate Program and Graduate School (“Dismissal Notice”). The Dismissal Notice shall include a written statement of reasons for the dismissal action, information about the applicable appeal procedures and the time period by which the student shall file an appeal (set forth in Section 7 below).
3.4: Dismissal Without Prior Probation
A student may be recommended for dismissal from the Graduate Program and Graduate School without being placed on probation. These instances include the following circumstances:
- When a student’s GPA drops below 2.3.
- When the academic reason for failing to progress is non-enrollment without being granted leave of absence for at least four (4) consecutive semesters (see Section 4 Continuous Enrollment Policy).
- When a sanction of expulsion is issued by the Office of Student Conduct resulting from a student conduct issue or a violation of the Academic Standards policy (UAM 6,502) for academic dishonesty.
- When a student’s behaviors or actions while in a clinical or practicum setting endanger the life, health, well-being or safety of any person at the clinical or practicum setting.
For those instances involving non-enrollment, the student is subject to the procedures outlined in Section 4.
For those instances involving a disciplinary sanction of expulsion by the Office of Student Conduct, the student is subject to the procedures as outlined in Section 5.
For the other instances described above, the student is subject to the same procedures as outlined in Section 7 for Graduate Program dismissal. The student shall be provided with a Dismissal Notice which shall include information about the appeal procedures, the appeal conference and the time period by which the student shall file an appeal (set forth in Section 7 below).