Processes, Resources, and Forms

The College of Education and Human Development (COEHD) established this process in support of the University of Nevada, Reno Administrative Manual and the Nevada System of Higher Education Purchasing, Contracting and Fixed Assets Guidelines to ensure proper tracking and transfer of all assets in AssetWorks, the asset management system.

• AssetWorks Cheat Sheet
• AssetWorks Transfer Cheat Sheet
• AssetWorks Grant Tips

Tools to help with creating a detailed draft budget, creating a budget justification, tracking your research overload and to help answer any questions regarding the COEHD Budget Revision Process. 

• Budget Justification Example
• Cost Share Calculator
• Cost Share Determination
• Excel Course Overload Tracking
• Excel Draft Budget
• InfoEd Budget Page
• OSPA Facilities and Administration and Fringe Rate FAQ's
• OSPA Quick Reference Guide for Proposal Preparation
• OSPA Sponsored Projects Forms
• Post-Award Budget Revision Guidance
• Third Party Cost Share

The College of Education and Human Development (COEHD) established this formal process in order to standardize the process for faculty to request course buyout/offload for release from teaching as a result of conducting research.

• Course Buyout Process
• Course Buyout Release Form

What happens to equipment procured through sponsor funds at the end of the project? Any equipment, including low value technical equipment such as laptops, iPads or cameras remain property of the University and have specific policies and procedures to follow.

• Equipment Procured with Sponsored Projects Funding
• NSHE Loan Agreement

What exactly is F&A and why does it matter to me? F & A is Facilities and Administrative costs also referenced as indirect costs. These are the overhead costs for running the University as a whole. The University participates in a formal process with the U.S. Department of Health and Human Services to identify a fair and equitable rate that is charged on the activities we perform.

• Facilities and Administration Grant Tip
• Facilities and Administration Rates Explanation
• Facilities and Administration Termination Process
• OSPA Facilities and Administration and Fringe Rates FAQ's

Resources to obtain, manage, and distribute gift cards for sponsored projects and non-sponsored projects.

• Gift Card Process
• Gift Card Grant Tips
• Gift Card Distribution Form

Managing purchases and contracts with sponsored projects.

• Grant Procurement and Contracts

Various helpful tips from the pre-award through post-award process for sponsored projects.

• Asset Tracking
• Equipment Procured with Sponsored Projects Funding
• Facilities and Administration (F&A)/Indirect Cost
• Gift Cards Used for Sponsored Projects
• Grant Procurement and Contracts
• InfoEd Budget Page
• Proposal Submission Timeline

Resources to assist in the development of a proposal for a sponsored project.

• COEHD Resources
• Course Buy-out Process
• Course Buyout Release Form
• Facilities, Equipment, and Other Resources
• Grant Proposal Submission Timeline
• Grant Writing Resources
• Letter of Support/Commitment Samples
• Pre-Award and Post-Award Grant Support
• Facilities and Administration (F&A)/Indirect Costs

Resources for hiring and reporting employee hours on sponsored projects.

• Grants Student Worker Process
• Graduate Assistant Handbook (expectations, benefits, etc.)
• Graduate Assistant Tuition and Fees

The College of Education and Human Development provides coordination support for pre-award and post-award activities. Each proposal submission and maintenance of sponsored projects utilizes current approved forms be completed that are developed by the Office of Sponsored Projects (OSPA).

• Pre-Award and Post-Award Forms

Use this document to find helpful Sponsored Projects recorded trainings.

• OSPA Trainings

Tools to help calculate overload costs for budgets for administrative and academic faculty.

• A-contract faculty members are under contract for the full calendar year (12 months).
• B-contract (9 or 10 months) faculty members are under contract for the academic year, usually 168 or 169 days.  B-contract faculty are eligible to receive overload salary for time worked on non-contract days. There are usually 81 or 82 non-contract days available for overload assignments. Information on the number of contract and non-contract days available can be found on the University of Nevada, Reno Human Resources website.

You can determine your daily rate by looking up your compensation in your Workday profile.  Take your base pay salary divided by the number of contract days (168 or 169).

• Excel Course Overload Tracking
• Overload Calendar
• Salary Schedules and Faculty Overload for academic and administrative faculty
• Teaching Overload Policy

During the lifespan of a Sponsored Project, when the PI determines that completion of the project will need to go beyond the approved project end date, you will want to begin the no-cost extension (NCE) process. The determination for requesting a NCE should be done 90 days prior to the project end period.

• InfoEd Budget Page
• Letter of Support/Commitment Samples
• Post-Award No-Cost ExtensionGuidance

While each grant submission is different and post-award responsibilities can be difficult, the College of Education and Human Development has your back! We have two full-time grant professionals to guide you through submission and help with management after your award.

• InfoEd Budget Page
• InfoED Set-up Questionnaire
• Letter of Support/Commitment Samples
• Pre-Award and Post Award Grant Support

Planning on submitting a proposal requires planning. The Grant Tips section, the additional resources on the Grant Processes, Resources, and Forms page and the Grant Proposal Submission Timeline will be useful.

• Grant Proposal Submission Timeline