To set up an event registration link for a ticketed event, email your chapter liaison with all pertinent information listed below. Keep in mind that in order to give you accurate RSVPs, we need to close the online link two business days before you need the final list/count. For example, if you need the final RSVPs by Friday, we’d have to close online RSVPs that Wednesday. Please allow a minimum of two weeks for your registration link to be created.
If your event is free, you can set up your own registration link by using Eventbrite. *Eventbrite cannot be used to collect payment.*
To send an eblast (even if you don’t need RSVP assistance) you must complete the eblast and events form on our website, which will require you to submit all the information below. Please allow at least two weeks before your target e-mail blast desired date. We will try to send your eblast on the date you suggest but we may have to send the eblast one or more days after it’s been scheduled if directed by our IT department. We will do our best to let you know if your eblast send date has been pushed but if you have a concern, please don’t hesitate to reach out to your chapter liaison.
Information needed to send an event eblast and/or set up a ticketing link for an event
Event Information Invitation: About 2-3 sentences inviting folks to join your chapter for X event, highlighting what you will be doing at the event, if you’re having a special guest, etc. If the event is ticketed, what to attendees get for their ticket (ex: Your ticket includes dinner or your ticket includes admittance and a drink, etc.)
Name of event:
Time: Include both start and end time
RSVP By Date: *in order to give you accurate RSVPs, we need to close the online link two business days before you need the final list/count. For example, if you need the final RSVPs by Friday, we’d have to close online RSVPs that Wednesday. *
Price/s: How much are you charging? Is there one ticket type or more than one? If there is more than one type of ticket available, what’s the difference in price?
Location: a hyperlinked address is perfect
Parking information (if not obvious, you should be totally fine to leave this off for a Whispering Vine event)
Who to contact with any further questions: name, email and/or phone number
Don’t forget items: Do they need to bring anything special? Holiday party: cookie/ornament exchange, networking event: resume/business cards; if it’s an outdoor event: chairs, blanket, or cash for food trucks
Eblast specific: Send date/s: We can send up to two eblasts for the same event, when would you like me to send your eblast/s? We will try to send your eblast on the date you selected but may have to change the send date if directed by our IT department.
Send list: Our generic chapter emailing lists are set to go to all chapter members and potential chapter members, if you want to tailor the list in any way (ex: alumni chapter members + potential chapter members in a specific area, or in a specific age group). If you don’t specify the send list we’ll send it to the usual list.