FAQ and Tips

If I have questions, who can I contact?

At any time in the process, you may contact the UCCC Secretary at 682-8076 or the Provost's Office at 784-4710, or email ucc@unr.edu. If you would like, you can submit your proposal for a Technical Assistance review even before it goes to the college C & C. You will receive an email listing any additional information required prior to college and UCCC review.

Do I have to get my college to approve a proposal before it goes to UCCC?

Yes, your department and college must approve your proposal before the UCCC can consider it. If you submit your proposal for technical review prior to receiving your college's approval, the proposal will be reviewed and returned to you for submission to your college committee.

Do I submit my proposal directly to the Graduate Council?

No. All proposals are submitted to the Provost's Office. The Provost's Office will route the proposal to the Graduate Council if necessary. The Graduate Council does not review/approve course proposals, they do consider all graduate level program and catalog changes.

When do I have to complete a Common Course Numbering form?

CCN forms are required for undergraduate classes only. They are required for new courses (including cross listed courses), course deletions, or changes to course prefix, number, title and/or credits. Occasionally, we need to send out notifications for description and/or component changes as well. Even if the other institutions do not have the same discipline/prefix, notifications must go out. In this case, we would need to send the notifications to the registrars. For your convenience, technical assistance staff will complete the CCN form if contacted early in the proposal development process. Staff will verify the course number/title, complete the form and notify the other NSHE institutions. The submitter must respond to questions/concerns from the other NSHE institutions. The CCN form allows the other NSHE institutions 10 business days to respond. To avoid delays in processing, contact the technical assistance staff early in the process. If proposals are submitted without the CCN form, staff will complete the form; however, processing of the proposal will be delayed for three weeks. Proposals received without a CCN form at the submission deadline, may be moved to the next meeting agenda.

Do I still have to submit 25 copies of my proposal?

No. The UCCC now utilizes a Sharepoint site and posts proposals and the supplemental materials electronically so it is not necessary to submit multiple copies. It is preferable to submit proposals electronically. If the proposals have been signed by your college C & C chair, they can be scanned and emailed to UCC@unr.edu. If they are being sent electronically but the signature of the college chair is not on the form, you can still submit the proposal but it must be sent via email by the UCCC representative for your college or the UCCC representative must be cc'd on the email. To find the UCCC representative for your college, click here to view the committee membership.

What is Technical Assistance?

Technical Assistance is a review process performed on proposals prior to being placed on the UCCC agenda. The purpose of this review is to make sure proposal packets are complete prior to being considered by the UCCC thereby reducing potential delays in the approval process. Reviews are performed on course proposals, program proposals and prerequisite changes. This review can take place at any point in the development of the proposal. The review is completed by the Technical Assistance committee which will check to make sure that all necessary paperwork is completed, various databases will be checked for correct course numbers and titles, impacted departments, catalog/AAR references, scheduling, transfer agreements, and potential overlap. Additionally, CCN compliance and implementation information will be verified. CCN forms will be completed and notifications will be sent out if that has not already been done. If the proposal is missing information, you will be notified.

Is there a deadline for getting my proposal on a meeting agenda?

Yes, every meeting has a published deadline for completed proposals to be received in order to be reviewed and included on the upcoming meeting agenda. Proposals must be received in the Provost's Office by 5:00 p.m. on the deadline date. Completed proposals received after this date will be placed in the pending file for the next meeting. Meeting deadlines are published on our calendar. View the committee calendar.

How will I know if my proposal is approved?

All proposals are reviewed before being placed on the UCCC agenda. You will receive an email regarding this review, and you will be notified that your proposal was complete and has been included on the next agenda or that changes and/or additional information are required. After the meeting minutes have been finalized and approved, you will receive an email notifying you of the committee's decision.

When can I start offering my new course?

The proposal form includes a field to list your desired implementation date. Usually, a brand new course can be offered the semester following approval. Ideally, changes to existing courses that are scheduled in the upcoming term, should be approved prior to the release of the schedule. This is particularly important for prerequisite changes. If the schedule has already been released, the Office of Admissions and Records will work with the department to assess the feasibility of the desired implementation date. If registration has opened, no changes will be made to existing courses that are scheduled. Please contact the UCCC Secretary at 682-8076 with questions.

Does my proposal require any approvals beyond the UCCC?

Approval beyond the UCCC is required for some changes. For example, a new major or degree program, requires approval from the Board of Regents and the Northwest Commission on Colleges and Universities. The elimination of a major or degree program also requires BOR approval. Changing a few elective choices within an existing undergraduate program would not typically require approval beyond the UCCC. Once your proposal has been approved by the UCCC, the Provost's office will determine whether approval beyond the UCCC is required. The Graduate Council must review and approve changes to Graduate programs before they can be reviewed by the UCCC.

How will I know if my proposal is incomplete?

Shortly after the submission deadline passes, you will receive an email advising you of any questions or missing information on your proposal.  Please note, if the missing information is not received prior to the preparation of the UCCC meeting agenda, the proposal will be moved to the agenda for the following meeting. The UCCC has a standing policy that incomplete proposals are not to be included on the agenda.

What do you mean by catalog copy?

The university's general catalog includes descriptions of every program offered at the university. The general catalog is available online.  Please search the online catalog  for all references to the course or program that you want to change. You will find the 'Catalog Search" in the upper right hand corner of the online catalog. You can copy and paste program descriptions referencing the course/program directly into the proposal form, or you can create a PDF from the catalog description by using the printer icon at the top of the program listing and attach it to your proposal packet. Please be sure to mark changes clearly. Strikethrough for deletions and red font or highlighting for additions is preferred. New or revised recommended 4-year schedules must be included with descriptions of all undergraduate programs. If your course is referenced in another department's program, they must be advised of the proposed change(s) so they can make any necessary changes to their catalog copy and their AAR, if applicable. If you have questions, please contact the catalog editor at 682-8076.

If I my course will appear in the course listing section of the catalog only, is catalog copy required?

No, new courses and course changes are automatically included in the course listing.

What do I do if I want my new course to be part of the Core Curriculum?

In Step 5 on the New or Changed Course Proposal form, indicate whether Core status is being requested for the proposed course. Also indicate whether the course will be offered if it does not receive core status. If core status is requested, the Provost's Office will route the proposal to the Core Board for review. Core Board review is independent of the UCCC process.

How do I cross list a course?

Please refer to the Cross Listing Guidelines available on this website.

Why is there an "R" suffix on the course number?

In our old student information system (SIS), whenever a course number was being reused, a suffix had to be added to distinguish the new course from the old course. With our new system, PeopleSoft, we no longer have to add a suffix. If you are submitting a change to a course with an "R" suffix, there is a good chance we can remove it at the same time we are making the other updates to your course.

How do I reactivate a course?

Please refer to the Guidelines for Course Reactivation available on the Provost's site.

How do I determine the Lecture/Lab ratio?

Please refer to the Establishing Lecture/Lab Ratio Guidelines page on this website for the proper procedure.

How to I make an editorial change/correction to the catalog/AAR?

Editorial catalog change or corrections do not require full UCCC approval; however, all changes do require approval. Please refer to the Editorial Catalog/AAR Change Guideline for more information.

How long will it take for my proposal to be approved?

We strive to avoid delays and move the proposals through the process as quickly as possible; however, there are factors that can delay the process. Requesting technical assistance early in the process will insure speedy processing of your proposal. You can also request assistance in the development of your student learning outcomes prior to the submission of your proposal.

Can I attend the meeting when my proposal is up for consideration?

Absolutely. In fact, this is probably a good idea just in case questions arise. It would be better for you to be there to address the questions rather than having the committee table the proposal for further information.

Where and when does the committee meet to approve proposals?

The committee meets the first Monday of each month during the academic year. Occasionally, in times of high volume, the committee will also meet on the third Monday. A date may change due to a holiday or some other conflict. The calendar is posted several months in advance. View the calendar. Currently the committee meets at 3:00 p.m. in the Knowledge Center, ATT Lab #114.

Tips to Facilitate the UCCC Process

  • Call 682-8076 or 784-4710 or email ucc@unr.edu if you need help with your proposal.
  • Take advantage of the Technical Assistance process early. This can include review of Student Learning Outcomes.
  • Make sure your syllabus title is consistent with the title on the proposal change form.
  • Allow 10 business days for completion of the Information Resources Assessment Form (Library Form).
  • Be sure to adhere to the character and word limits on course titles and descriptions.
  • Be sure to attach letters or memos of support/acknowledgement if your proposal affects courses/programs in other departments.
  • Attend the meeting on the day your proposal is being considered just in case there are questions from the committee.
  • Make sure the credit values listed in your program descriptions add up correctly.
  • Don't forget to make adjustments to your recommended 4-year schedule and submit it with your catalog copy.
  • Cross Listed courses must have the same title, description, credits and prerequisites.
  • Search the catalog for references to your course. When one course changes, it may result in a change to the prerequisites for other courses.
  • If you have courses that are in the process of having changes approved, be sure to check the schedule for future terms to make sure the proper version of the course is scheduled. The schedule is rolled about a year in advance, if a course is already in the schedule, the updates may not appear.