The University of Nevada, Reno was presented with a challenge when administrative faculty were informed that their current content management system, Nolij, was coming to end of life in June of 2018. Nolij had been the University’s system of choice since the year 2000, and more than 30 different University departments were dependent on Nolij for their day-to-day operations. The University looked at several products as potential options for data migration and future content management operations.
“In an environment that has an increasing need for smarter content management with automated solutions, OnBase by Hyland is a great tool to meet this need with its user-friendly interface and strong workflow capabilities,” Burcak Erenoglu, project manager for the University’s Office of Information Technology, said. “I believe that it will be a great asset for increasing the operational efficiency at University of Nevada, Reno.”
OnBase had great reviews by other universities and five other NSHE institutions were currently using the system. It was essential that the new system integrated with PeopleSoft and Workday, the University’s student and faculty/staff data management systems. OnBase met all of the necessary requirements, and it will be hosted in the Hyland Cloud, which was recently named a market leader by global research firm Ovum, and comes with more than 14 years of deployment experience.
“A centralized digital content management system is essential to maintain effective collaboration,” Steve Smith, vice-provost for the Office of Information Technology at the University, said. “We look forward to implementing OnBase. We are confident it will help us achieve seamless workflows and efficient data management.”
The University will utilize OnBase for digital record management creating a paperless environment and increasing department efficiency. Once the initial deployment is completed, the University will encourage the usage of workflows in the system to automate processes and increase productivity.
The University is expected to deploy OnBase across 30 departments currently using Nolij with the intent to expand to other departments in the future. Planning, Budget & Analysis, Human Resources and the Division of Student Services will be among the first departments to have their information migrated from Nolij to OnBase and receive training on the new product. The OnBase Higher Ed discovery team is expected to visit University departments that currently use Nolij for a discovery session where implementation planning for OnBase will occur.
PeopleSoft and Workday integrations are planned to take place once OnBase has been fully implemented across the Nolij user departments. Full migration and implementation of OnBase is expected to be completed in late 2018, early 2019.
“The University of Nevada, Reno will enable faculty and staff to increase efficiency and collaboration by deploying OnBase as a configurable enterprise content services solution, which will accelerate decision-making and free up more time for student service,” Dave Vegh, director, higher education practice at Hyland, said. “We are excited to have the University join the Hyland community, and provide the best possible technology and service to their faculty, staff and students.”