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Forms

Find forms and documents using a searchable, sortable list

Listed below are all of the forms and documents used by Human Resources.

The fastest way to find a particular document is to use the search box and filters.

Disciplinary Action

• Prohibitions & Penalties [pdf]
  NSHE Document which clarifies existing policy, procedure and regulation. Signed by Classified employees at the time of hire.

Hiring and Compensation

• 2011-2012 Letter of Appointment, Postdoctoral Fellow and Graduate Assistant Minimum/Maximum Salary Levels [doc]
• 2012-13 Academic Faculty Schedules [pdf]
  Last Updated: June 2012
• 2012-13 Administrative Faculty Schedules [pdf]
  Last Updated: July 2012
• 2012-2013 Business Administration - 12 Month Contracts [pdf]
  Last Updated: June 2012
• 2012-2013 Business Administration - 9 Month Contracts [pdf]
  Last Updated: June 2012
• 2012-2013 Engineering - 12 Month Contracts [pdf]
  Last Updated: June 2012
• 2012-2013 Engineering - 9 Month Contracts [pdf]
  Last Updated: June 2012
• 2012-2013 Executive Salary Schedule [pdf]
  Last Updated: June 2012
• 2013-15 Academic Faculty Schedules [pdf]
  Last Updated: April 2013
• 2013-15 Administrative Faculty Schedules [pdf]
  Last Updated: April 2013
• 2013-2015 Business Administration - 12 Month Contracts [pdf]
  Last Updated: April 2013
• 2013-2015 Business Administration - 9 Month Contracts [pdf]
  Last Updated: April 2013
• 2013-2015 Engineering - 12 Month Contracts [pdf]
  Last Updated: April 2013
• 2013-2015 Engineering - 9 Month Contracts [pdf]
  Last Updated: April 2013
• 2013-2015 Executive Salary Schedule [pdf]
  Last Updated: April 2013
• Accelerate Salary Request [pdf]
  RAS-1 Classified: Form used to request higher pay for potential Classified employees.
  Last Updated: January 2012
• Administrative Salary Model [pdf]
• Classified Employment Application [pdf]
  NDP-1: State of Nevada Application (Note: used for temporary employment. Permanent classified positions recruited via NV APPS).
• Classified Hiring Packets [Web]
  All forms needed when hiring a new Classified employee for NSHE institutions.
• Contract Calculator 2012-2013 [xlsx]
  Last Updated: August 2012
• Contract Calculator 2013-2014 [xlsx]
  Last Updated: January 2013
• Contract Remarks for staff and faculty. [doc]
• Employee Notification Sheet [pdf]
  Classified/Faculty - All new international employees must fill out this form. For more information go to Non-Resident Alien Manual. All individuals who are not citizens or legal permanent resident aliens of the United States are strongly recommended to attend a Nonresident Alien Employee Orientation before receiving any payment from the Nevada System of Higher Education (NSHE). During the orientation with the Nonresident Alien Tax Specialist, you will be discussing your appropriate tax withholding status and complete any additional tax withholding or exemption forms.
• Employment Requisition [Web]
  VPAF 202 Request to initiate a recruitment or classification action on new or existing positions.
  Last Updated: October 2011
• Faculty Hiring Packet [pdf]
  This is the hiring packet sent to the new faculty member. It should be used with the Faculty New Hire Checklist.
  Last Updated: May 2013
• FICA Alternative Enrollment Form-Continuing Employees [doc]
  Alternative plan for continuing employees administered by the State's Deferred Compensation Committee for employees who would typically contribute.
  Last Updated: January 2009
• FICA Alternative Enrollment Form-New Hired Employees [doc]
  Used by departments for hiring new Classified and Letter of Appointment Employees. New = hired after 7/1/05 or has not been paid for one year.
  Last Updated: January 2009
• FICA Alternative Plan Information Sheet (FARP) [doc]
  FICA Alternative Retirement Plan. This plan was established for NSHE employees who do not participate in another retirement plan.
• Guide for Recruiting [pdf]
  Guide for recruiting Classified staff.
  Last Updated: November 2010
• LOA Guidelines [doc]
  Last Updated: June 2012
• LOA Hiring Packet [pdf]
  This packet is for Letter of Appointment contracts (LAC/LOA, LBC/LOB, etc.) It should be used with the Faculty New Hire Checklist or the UNR Rehire Checklist.
  Last Updated: May 2013
• Medicine Basic Science - 12 Month Salary Schedule [pdf]
• Medicine Basic Science- 9 Month Salary Schedule [pdf]
• Medicine MDs - 12 Month Salary Schedule [pdf]
• Medicine MDs - 9 Month Salary Schedule [pdf]
• Medicine MDs Specialty- 12 Month Salary Schedule [pdf]
• Medicine MDs Specialty- 9 Month Salary Schedule [pdf]
• Nepotism [doc]
  NRS 281.210 prohibits the appointment of closely related individuals to positions in which one employee is in the line of supervision over the other employee. This regulation also applies to current employees who are appointed to different positions through promotion, transfer, voluntary demotion or any other type of appointment, and individuals who become related to each other, such as through marriage.
  Last Updated: September 2004
• Nevada Workplace Safety Form [pdf]
  Must be completed upon hiring a new employee.
• New Hire Checklist - Faculty [doc]
  Used by departments hiring Faculty, Letter-of-Appointment and Postdoctoral staff.
  Last Updated: July 2012
• New Hire Checklist - Student [pdf]
  Form to assist with the hiring of student employees.
  Last Updated: March 2011
• New Hire Packet - Student [pdf]
  To help with the onboarding of new student hires.
  Last Updated: March 2011
• Notification of New Employee Form [Web]
  Must be completed upon hiring a new employee. Form alerts critical departments such as Human Resources, Payroll, Benefits, and Information Technology that there is a new hire.
• NSHE Sexual Harassment Policy and Complaint Acknowledgment Form (Volunteers) [doc]
  A form acknowledging a volunteer staff's receipt of NSHE's sexual harassment policy and complaint document.
• Oath [PDF]
  Must be completed by all Faculty at hire.
  Last Updated: September 2011
• Overload Calendar FY 12-13 [pdf]
  Last Updated: March 2012
• Overload Calendar FY 13-14 [pdf]
  Last Updated: January 2013
• Personal Data Form [pdf]
  Personal Data Form Web Page
  Completed by all employees at hire, including volunteers, and some demographic data changes Description of Military Veteran Status (link to that form provided here).
  Last Updated: April 2009
• Personnel / Payroll Action Form (PAF) for Faculty, Postdoctoral Fellows, Letter of Appointment, Medical Residents, Graduate Assistants [pdf]
  Completed by department for Faculty, Postdoctoral Fellows, Letter of Appointment, Medical Residents, Graduate Assistants new hires and any changes to pay status for those hires.
• Personnel/Payroll Action Form (PAF) for Classified Staff & Students [pdf]
  PAF form completed by department for Classified and Student new hires and any changes to pay status
• Placement Committee Meeting Dates [doc]
  This memo announces the Administrative Faculty Salary Placement Committee monthly meeting dates and deadlines for submitting agenda items. The Committee meets on the second Friday of each month in the specified meeting location. Occasionally these dates may change to fit individual schedules of the Committee members.
  Last Updated: November 2011
• Position Questionnaire - Instructions and Form [DOC]
  Form NPD-19 instructions and form for Classified (New Positions/Reclassification).
  Last Updated: January 2012
• Power of Attorney [doc]
  Authorization for an alternate to sign specific documents in the absence of the employee.
  Last Updated: April 1999
• Pre-employment Certification [doc]
  All University job candidates approved for interview are required to complete and return this form to the Search Chair prior to being interviewed. All new letters of appointment must complete and submit with new hire paperwork.
  Last Updated: December 2005
• Previously Employed Packet - Student [pdf]
  For previously employed student employees, this form assists with the rehiring process.
  Last Updated: March 2011
• Prohibitions & Penalties [pdf]
  NSHE Document which clarifies existing policy, procedure and regulation. Signed by Classified employees at the time of hire.
• Rehire Checklist - Faculty [doc]
  A list of all forms needed when re-hiring a University faculty employee.
  Last Updated: June 2004
• Request for Establishment of Faculty Stipend [doc]
  The purpose of this questionnaire is to gather information to be used in determining the stipend salary range for a staff position. For more information, view the Administrative Manual section # 2550.
• Request for Instructional Compensation - Administrative Faculty [doc]
  Form for Administrative faculty who want to engage in teaching activities at the request of an instructional unit of the University of Nevada, Reno.
  Last Updated: January 2007
• Sexual Harassment Policy & Complaint Procedure [pdf]
  Sexual Harassment Policy & Complaint Procedure Web Page
  Sexual harassment policy and complaint procedure for all employees of the University.
  Last Updated: May 2003
• Sexual Harassment Policy and Complaint Acknowledgment Form (Classified and Temporary Classified Employees) [Web]
  NSHE Policy Against Sexual Harassment and Complain Procedure, Nevada Workplace Safety and Policy Statement Alcohol/Drug Free Workplace are included
• Sexual Harassment Policy and Complaint Acknowledgment Form (Faculty) [pdf]
  NSHE Policy Against Sexual Harassment and Complain Procedure, Nevada Workplace Safety and Policy Statement Alcohol/Drug Free Workplace are included
  Last Updated: June 2010
• Stipends PDQ for Academic Faculty [doc]
  Academic Stipend form.
  Last Updated: August 2012
• Stipends PDQ Instructions [doc]
  Instructions for completion of Academic Stipends form.
  Last Updated: February 2012
• Temporary Adjustment to Salary Request [pdf]
  For temporary adjustments to salaries of Classified staff.
  Last Updated: January 2010
• Temporary Position Guide [doc]
  To initiate a temporary or casual labor Classified position.
• Temporary Position Request Form/Procedures [doc]
  PS300 Classified Temporary Position request from and completion instructions
  Last Updated: November 2008
• Terms of Employment for Adjunct/Clinical Faculty [pdf]
  Last Updated: July 2208
• Terms of Employment for Faculty [pdf]
  Last Updated: July 2008
• Terms of Employment for Graduate Assistants [pdf]
  Last Updated: July 2008
• Terms of Employment for LOAs and Overloads [pdf]
  Last Updated: July 2008
• Terms of Employment for Post Docs [pdf]
  Last Updated: July 2008
• Variable Workweek Request [doc]
  For Classified staff.
  Last Updated: January 2007

HR Liaison Tools

• Contract Calculator 2012-2013 [xlsx]
  Last Updated: August 2012
• LOA Guidelines [doc]
  Last Updated: June 2012

Student Employment

• New Hire Checklist - Student [pdf]
  Form to assist with the hiring of student employees.
  Last Updated: March 2011
• New Hire Packet - Student [pdf]
  To help with the onboarding of new student hires.
  Last Updated: March 2011
• Personnel/Payroll Action Form (PAF) for Classified Staff & Students [pdf]
  PAF form completed by department for Classified and Student new hires and any changes to pay status
• Previously Employed Packet - Student [pdf]
  For previously employed student employees, this form assists with the rehiring process.
  Last Updated: March 2011

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