Accessing Workday

Employees and Contingent Workers should use the following steps to log in to Workday:

  1. Go to https://www.myworkday.com/nshe
  2. Choose the Active NSHE Community Members
  3. Select the University of Nevada, Reno campus.
  4. Enter your Net Id and Password

Multi-Factor Authentication

The first time you log onto Workday, you will be prompted to setup your Multi-Factor Authentication at this time. The three choices you will have are:

  1. Text message
  2. Phone call*
  3. Download the Okta app on your personal device

*Please Note:  If you opt for the Phone Call method of authentication, we do not recommend using your desk phone number as it will prevent you from logging in from off-campus.

If you are off-campus, you will always be required to complete two-part authentication.

Once you select your Multi-Factor Authentication method, this will be the default method every time you log in from off-campus. To reset your Multi-Factor Authentication method, please reach out to the OIT Help Desk Get Help page.

New Employees

This section applies specifically to individuals who are entering university employment for this first time. If you have been employed by or been a volunteer/affiliate for an NSHE institution in the past and are being hired with a future hire date, please review the section on this page titled Former Employees as you will need to login as a Former NSHE Employee until your start date.

Workday uses your NetID for authentication. If your NetID is active and the password is valid you will be able to login to Workday successfully. To get a NetID, once your department has entered you into WorkDay and your contract has been approved, IT will send an email to initiate the process.

Hiring managers are strongly encouraged to complete their new hire paperwork at least three days prior to the new hire's start date. This will help ensure the NetID is ready for activation on the users start date. Rule of thumb - it will take two days from completion of the new hire paperwork before a NetID is generated and ready to be activated.

To complete onboarding in Workday you will be required to enter in your emergency contact information, confirm your demographic information, and acknowledge the required policies. Your inbox in Workday will have messages that tell you what steps you need to complete.

A new employee can activate their NetID at the University security site. If it fails there you will need to call the OIT Helpdesk at 775-682-5000 for activation assistance.

Former Employees

  1. Go to the UNR Workday page
  2. Click the "Log into Workday" button
  3. Click on "Former NSHE Community Members.

Your new username is your employee ID number (minus the leading zeroes).Your employee number is a nine digit number that can be found on old payslips. If you need help retrieving your Employee ID, please call the HR office at 775-784-6082, provide some identifying information for validation, and we will provide you with your Employee ID.

In order to obtain your password, Workday will send an email to the primary work email on file. If you need to have your personal email updated in Workday so you can claim your password reset email please contact Human Resources at 784-6082 and ask to speak with an HR representative to update your contact information.

Employees who are looking for pay information prior to the October 1, 2017 Workday launch can still log in to the Employee Self Service site to review their old payslips.

Volunteers / Affiliates / Contingent Workers

NetID access is allotted based off of the volunteer job code.

  • Volunteer A - NetID/NSHEID and online library access.
  • Volunteer B - Full privileges including e-mail.
  • Affiliate 1 - NetID/NSHEID, online library access and wireless.
  • Affiliate 2 - Full privileges including email.
  • Clinical Adjunct Professor - Full privileges including e-mail and Grants-In-Aid.
  • Adjunct Professor- Full privileges including email and Grants-In-Aid.

To get NetID access, please work with the person who has the Administrative Assistant role in your department to create a Contingent Worker contract in Workday.

If your NetID is no longer working, please contact your department to see if your contract is still active. If your contract is still active, please contact the IT Help Desk to resolve any issues with your NetID account.