Helpful reminders with Workday transition looming
Help desk, training materials, lab all available to help employees with transition to Workday
We are now less than two weeks from the Oct. 2 implementation of our new HR and Finance system, Workday. As previously discussed, the Workday system will bring significant changes to our Finance and Human Resource processes. UNR employees have held key positions within the project team to ensure that our collective "campus voice" was heard as the system was designed and configured.
A change effort of this magnitude can cause uncertainty and ambiguity as familiar paper-based practices are replaced with new automated business processes. Please keep in mind the following as we transform our existing procedures to new, more efficient ways of conducting our human resource and financial business processes.
· No one is expected to know how to perform all business processes at the time of go-live. We will all be learning a new system, new terminology and improved ways of doing business.
· Not every transaction will need to be completed on Oct. 2. There will be time to familiarize yourself with the system before some processes are initiated.
· A Workday lab will be available after go-live. You will be able to bring your work to the lab and receive assistance with using Workday.
· Workday training will be on-going after go-live. If you do not have the opportunity to attend training prior to go-live, please schedule time after Oct. 2.
· A variety of training materials, including videos, job aids and a knowledge base, will be available for most end-user functions.
· A Workday help desk will be available during normal business hours to answer your questions and help guide you through the system. Every employee will utilize Workday in some way. External candidates will apply through the Workday system and on board using the Workday system. Purchase requests, p-cards, expense reports and many HR functions will be automated.
I ask that you be patient as we learn how to use Workday and leverage the system's capabilities. This is the largest and most complex project that the Nevada System of Higher Education has ever undertaken.
Please continue to stay informed regarding the Workday project by visiting www.unr.edu/workday .
You will continue to receive information from the project team regarding the Workday implementation, training and support. Thank you again for your continued patience and willingness to learn this new system, which will be of great benefit to our entire University.
Marc A. Johnson