Workday to bring significant changes to Finance and Human Resource processes

Dear Colleague,

With the start of a new academic year, the entire University community will be involved with our new financial and human resources computer system, Workday.  

The Workday implementation in October will bring significant changes to our Finance and Human Resource processes. Workday is an integrated system that will modernize the way we manage these processes.  

Workday will impact all employees and provide timely information in the following ways:

Vice Presidents, Deans, Chairs and Managers will have increased visibility into finance and HR transactions as well as real-time reports that will help them to manage their units and provide the assurance that business processes are routing to the correct people in a timely manner;

Academic faculty will have access to real-time data to support research spending as well as decision-making for their awards;

Administrative and classified employees who are involved in routine business processes will have the ability to perform these processes electronically.  This will expedite our processes and provide a mechanism to determine when and where a process is stalled;

All employees will have the ability to view and update their personal information, request leave and submit expense reports.

Workday replaces the Nevada System of Higher Education's (NSHE) antiquated business systems. The Advantage, HRMS and iLeave systems will be replaced by the Workday system.  All eight NSHE institutions and the NSHE office have worked to evaluate current business processes and design a system to meet the needs of all the institutions. The University has been heavily involved in this collaborative process and has eight functional experts, more than any other institution, acting as designees on the project and leading the configuration of their area.  

The project team and a group of 200 end-users are completing the final phase of testing.  Your colleagues with high-impact roles are executing simulated business processes in Workday to become familiar with the system and provide feedback to the project team on available training and support resources.  Training will continue through the October "go-live" date. Workday system training will employ a variety of methodologies, including classroom training, online videos and job training, Frequently Asked Questions and a system knowledge base.   

Faculty members and classified staff will be able to refer to online training resources for the information that is needed to complete tasks within Workday.

Stay informed regarding the Workday project by visiting www.unr.edu/workday .  

In the weeks to come, there will be additional information and training opportunities for you.  Please take advantage of these opportunities as the new system will greatly improve our business processes across the institution.

Thank you again for your continued patience and willingness to learn this new system, which will be of great benefit to our entire University.   

Sincerely,  

Marc