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3,004: University of Nevada, Reno FERPA Training Policy

Revised: August 2012

The Family Educational Rights and Privacy Act (FERPA) is a federal law that protects the privacy of student educational records and establishes rights for students relative to the disclosure of these records. As a recipient of federal education funding, the University of Nevada, Reno is subject to this act. To ensure consistent observance of the requirements of FERPA, all faculty and staff who have access to student information through the university's student information systems (MyNEVADA, WebCampus, paper records, or any other media containing FERPA protected student information) must complete FERPA training. This training is designed to prepare members of the campus community to fully understand the responsibilities of handling student record information under FERPA:

• Before a faculty or staff member can gain on-line access to data, he/she must participate in FERPA training, provided on-line or in person.
• Because specific provisions within FERPA change, all employees will be required to retake training every five years.
• Any individual who violates FERPA will be required to retake training and may be subject to employee discipline or termination.
• A record of individuals who have completed FERPA training will be maintained by the university Registrar.
• Access to administrative computing systems, including MyNEVADA and CAIS, will be allowed only after completion of FERPA training.
• Any questions regarding this policy should be directed to the Office of the Registrar.