At the University of Nevada, Reno all employees are "responsible employees" unless specifically exempted. A "responsible employee" is an employee who has the duty to report incidents of sexual violence or other sexual misconduct, or who someone could reasonably believe has this authority or duty. Keep in mind that supervisor responsibilities may exceed those of the general "responsible employee." If you are also a supervisor (in any capacity), you should consult NSHE and University policies for additional guidance.
Responsible employee requirements
A responsible employee must report all relevant details about the alleged sexual violence shared by the reporting individual. His includes the name of the reporting individual, the names of the individuals involved, to include witnesses, and any other relevant facts (e.g., date, time and location of incident).
Information reported to a responsible employee will be shared only with people responsible for handling the institution's response to the report (generally EOTIX or Human Resources). A responsible employee should not share information with law enforcement without the reporting individual's consent.
What to do when you receive a report
Remember, as a responsible employee, you cannot be a confidential resource. You have an obligation to report the incident. Before an individual reveals the information to you that they may wish to keep confidential, you should ensure they understand your obligation to ASIST.
- Affirm. Affirm that you are there to help, but you must report the incident (including names) to the Equal Opportunity and Title IX office.
- Support. Support their decision to talk to someone. Listen. Take notes so you can accurately report to the Equal Opportunity and Title IX office.
- Inform. Inform the reporting individual that telling you does not mean a formal investigation complaint has been filed or there will be an investigation. They can file a report online directly to the Equal Opportunity and Title IX office.
- Submit. Submit a Responsible Employee report as soon as possible within 24 hours of speaking to the reporting individual.
- Tell. Tell the reporting individual about resources available to them, including their right to go to the police if they are in fear of imminent danger. Tell them it is likely someone from Equal Opportunity and Title IX office will contact them to discuss their rights and further resources.
Key points to remember
- Report concerning behaviors or incidents, regardless of where they occurred
- Do not attempt to investigate. Just record information provided and report the incident as soon as possible
- Do not judge or use judgmental language
- Be cognizant of your body language
- Do not confront the alleged actors or people involved
- Do not pressure the reporting party regarding the extent of the report
- Do not pressure the individual to contact the police
- Do not pressure the reporting individual or make promises concerning confidentiality
- If they request confidentiality, explain you cannot guarantee it, but you will make their request known
- Remember confidentiality rules limit the disclosure of information and, therefore, you will not be given updates on this matter