Faculty and Course Evaluations
Where to Access Course Evaluations
All faculty members should simply log in with their NetIDs and passwords to www.unr.edu/evaluate. You may use any computer or mobile device, and this is the same URL given to students, so please encourage them to use this link during evaluation sessions.
Academic faculty who were enrolled in the evaluation software during the 2014-15 academic year have active, ongoing accounts. You may access your account at any time. All other faculty members will have accounts opened when data for the courses that they are teaching are first uploaded into the software and evaluation forms are first created for them.
Having an account does not require any upkeep on the part of the faculty member. You may log in at www.unr.edu/evaluate at any time after your account is created and view (1) historical records of your teaching evaluations (searchable by term and course, as explained below) and (2) live updating response rates for your current courses (again, see below). Access to evaluations is given as follows:
- individual faculty members have access to the quantitative and qualitative data (that is, all information) from their evaluation results
- department chairs have access to the quantitative and qualitative data from the evaluation results for all courses taught within their departments
- deans have access to the quantitative and qualitative data from the evaluation results for all courses taught within their college, division, or school
- the course evaluation administrator in the Office of the Provost can help the above parties produce quantitative reports, change user permissions, and navigate the system, but has no access to students' written comments.
What Are the University-Wide Questions?
For university-wide questions for lecture courses, labs, and discussion sections, see this course evaluation page on the UNR assessment site. If academic units wish to add their own college-/division- or department-specific questions to evaluation forms, please contact Russell Stone at firstname.lastname@example.org.
How Are Students Contacted and What Are They Told?
Once their courses are registered for a given evaluation session, students and faculty members will receive automated, email announcements alerting them that evaluations are open and available at www.unr.edu/evaluate. Thereafter, students will receive email reminders (generally 3 over a 16-day period) to submit evaluations. Each reminder will feature a tailored list of courses not yet evaluated. Students will also receive email receipts for submitted course evaluations. Please note that as of fall 2015, instructors of record may send their own group reminders to students by logging in to the system and viewing the response rates for an individual course.
All announcements and reminders sent to students by the software administrator will explain to them (1) how and where to access evaluations, (2) the deadline for doing so, (3) the value of student feedback for faculty and administrators, (4) the incentives for submitting all of their evaluations, and (5) to contact email@example.com if they experience technical problems.
However, it is vital to inspiring student participation in the evaluation process that faculty members personally discuss the importance of evaluations with their students. Faculty are also encouraged to include the following message in their course syllabi:
Evaluations for all UNR courses have permanently moved to www.unr.edu/evaluate. You can log in with your NetID and password when evaluations are available for your courses, and you will receive announcements and reminders from firstname.lastname@example.org during this time. If you encounter any problems, please write to this address. For more information, see www.unr.edu/assessment/course-evals.
Tracking Response Rates
Although final results of course evaluations are not available to faculty until the day after final semester grades are due, all faculty, chairs, and administrators can track how many students have submitted evaluations. Faculty members can do so for all courses that are being evaluated. For instructions on tracking response rates, please see the relevant section on the page for college and division administrators.
Incentives for Increasing Response Rates
In order to promote awareness of the new evaluation system among UNR faculty and to work towards our institutional goal of 85% response rates every semester, the Office of the Provost arranges prize drawings for students who submit all of their evaluations during the 16-day end-of-semester evaluation sessions. If individual faculty members choose to incentivize student completion of evaluations, they may do so as they see fit.
Viewing Evaluations for Individual Courses
After the deadline(s) for submitting grades in each term, you can view that term's course evaluations by logging in to www.unr.edu/evaluate and clicking "My Courses" from the drop-down menu on the "Home" tab on your dashboard page. You will see a list of your courses arranged by term, each with three categories (Ratings, Comments, Responses) and three viewing options ("view," pdf, and xml), as seen in the 'closed evaluation term' below:
The three categories for each course in a closed term will show you quantitative data (Ratings), qualitative data or written comments (Comments), and completed, individual, anonymous evaluation forms, including both quantitative data and comments (Responses).
The three viewing options will allow you to look over course evaluation results on a new page online ("view") or by downloading either a pdf or xml file.
If you choose "view" from the three viewing options, you will be taken to the "Ratings Summary" page, which is a helpful, central page within your account for reviewing individual course responses:
The "Rating Summary" page shows you:
1) the course, department, and university mean response for each category of questions that appears on the UNR-wide evaluation form (this "Category Summary" will always be the first chart at the top of the screen), as well as the mean responses for each of the questions on this form (as you scroll down the page)
2) the option to visualize the mean responses by clicking on the bar chart icon, indicated by the lower red arrow in the image above: your options are bar and table chart for "Category Summary" and bar, stacked bar, pie, column, and table chart for each individual category (as you scroll down the page) a detailed break-down to each question within a category, availably simply by clicking on the bar in the graph (this will show you the mean result for each question, as well as how many students answered 0-4 for specific questions)
3) the breakdown of responses for each question (to be view this breakdown in a chart or table, you must choose one the options described above)
4) a summary of your students' written comments, arranged by question (to view these, click the drop-down menu indicated by the upper red arrow in the image above, and select "comments report")
4) anonymous, completed, individual evaluation forms (to view these, click the drop-down menu indicated by the upper red arrow in the image above, and select "Individual Responses")
5) evaluation results as a pdf or xml file, available for download by selecting "View as PDF" or "Bulk PDF Download" (you'll find these options immediately under the drop-down menu described above).
Viewing Comparative Reports for Individual Courses
From the "My Courses" page, click the "Analysis" tab, as seen below, and choose "summary." This page shows the overall average score from your evaluations for a given semester compared to that of your home department:
If you click the "Analysis" tab and choose "question," you can view your average scores for specific questions, compared again to the average scores for those questions in your home department:
On this page, green indicates that your average score is higher than that of your home department, while red indicates that it is lower. This 'heat map' appears as such:
Viewing Evaluations for Multiple Courses
From the "My Courses" page under the "Home" tab on your dashboard, use the check boxes to the left of each course to select those that you wish to view. After you've selected the desired courses, click "Create Batch File" in the blue font shown above your list of courses:
Choose the type of information (qualitative, quantitative, individual evaluation) you want to view and the type of file you want to download (all results collated in one pdf or as a zip file). Based on which options you select,the resulting batch file is a helpful tool for viewing all of the data outlined above (mean results of a category of questions and of individual questions, a summary of how many students responded 0-4 on specific questions, a summary of written comments, and individual evaluation forms) in one portable file.