1,317: Student Employment

Last Revised: April 1999

Student employees paid from a wages account will be paid on the 25th of the month for the period ending on the 15th and on the 10th of the month for the period ending on the last day of the preceding month.

A student employee is a part-time employee who is currently enrolled at the University of Nevada, Reno with the primary purpose of achieving a degree. Thus, the employment is interim or temporary in nature and is incidental to the pursuit of an academic program. If it is the intent of a department to work a student full-time during periods of enrollment (excluding winter and summer breaks) or in the capacity of a classified or faculty position, then the position must be established through Business Center North Personnel Services or UNR Human Resources.

Procedures for employing students:

  1. Part-time positions for regular students are established through the Student Employment Office.
  2. Hiring departments are responsible for completing all student employment documents. In order for a student employee to receive a paycheck, the hiring documents must be received and approved by the Student Employment Office and hours submitted to Payroll by the deadlines indicated on the payroll cutoff schedule.
  3. All account lines on the hiring documents must have end dates regardless of funding source.
  4. After a student's documents have been approved and processed by the Student Employment Office, the hiring department will receive a pre-printed timesheet near the middle of the pay period. The department will complete the timesheet as to number of hours worked, have it signed by someone (other than the student) who can verify the hours worked, and return it to the Payroll department by 5:00 p.m. on or before the cut-off date published by Payroll. Completed timesheets are to be hand carried to the Payroll department and not placed in campus mail.

To be exempt from FICA/Medicare taxes, the student must be enrolled in at least 6 credit hours. Work for pay periods beginning after the end of the spring semester will be subject to FICA/Medicare unless the student is enrolled in a class during the first or second term of summer session.

For complete details regarding student employment guidelines and procedures, see the Student Employment Manual.