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1,703: Self-Supporting Budgets

Last Revised: July 2004

Self-supporting budgets are non-state appropriated accounts that are approved annually by the Board of Regents. Any self-supporting account with annual expenditure activity of $25,000 or more must be budgeted and approved by the Board of Regents.

Self-supporting accounts are intended to be break-even operations, not profit centers. Revenues should be reviewed annually to assure that they are only sufficient to cover the costs of operation and any necessary reserves.

Unlike state funds, cash balances (or deficits) in any fiscal year carry over as the opening cash balance for the succeeding fiscal year. Self-supporting accounts are expected to end the fiscal year with a positive cash balance. If a self-supporting account ends the fiscal year with a negative cash balance, either departmental, college, or divisional resources are expected to be used to clear the deficit. All accounts (excluding state appropriations, scholarships, grants & contracts, loans and plant funds) with negative cash balances greater than $5,000 at any quarter end are submitted to the Chancellor's Office as part of the fiscal exception reporting process.

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