New travel policy clarified

8/28/2007 7:00:00 AM

This update replaces the two previous announcements regarding changes made by the Nevada State Legislature to the State of Nevada travel policy. Interim notifications were sent out in July and claims submitted under those regulations may have to be revised.

In short, the newly adopted travel regulations, as approved by the Board of Examiners on August 21, 2007, are as follows:

Federal hotel and per diem rates will be used effective July 1, 2007 for all travel. Go to www.gsa.gov/perdiem to access the table for survey rates. Please note that only the rates specified in the federal regulations were adopted and not the entire federal policy.

In-State Rates:

The rates within Nevada will vary by locality. For areas in Nevada where there are no specifically noted rates (non-surveyed areas), the standard hotel rate will be $60 per night ($70 effective October 1, 2007). No hotel receipts will be required for reimbursement up to this standard rate of $60 ($70 effective October 1, 2007) anywhere in Nevada. Receipts will be required for any reimbursement above these rates.

It should be noted that exceptions to in-state rates for non-surveyed areas (areas other than Las Vegas, Reno or Carson City/Douglas County) may be made up to 150% of the standard federal rate and will require hotel receipts for reimbursement. There are no exceptions for the surveyed areas (Las Vegas, Reno and Carson City/Douglas County) in Nevada.

Out-of-State Rates:

Out-of-state travel will be reimbursed at the rate specified in the federal regulations. Reimbursement above the stated rates for the area to which you are traveling may be made for attendance at conferences, meetings and training sessions with prior approval. For surveyed locations, you may be reimbursed up to 175% of the standard federal rate. For non-surveyed areas, you may be reimbursed up to 300% of the standard federal rate. Hotel receipts will be required for all out-of-state travel.

Lodging taxes may be reimbursed in addition to these rates. It should be noted that if you choose to stay in a hotel which exceeds these rate limits, you will only be reimbursed for the taxes on the authorized amount.

Meal/Per Diem Rates:

The per diem rates will range from $39 to $64 per day based on the federal rate table for the location. The per meal breakdown for these per diem rates is as follows:

To view the per diem rate for your primary destination to determine which rates apply, go to www.gsa.gov/per diem.

Rates differ by city and range from $39 to $64 per day.

Breakfast

  • $7
  • $8
  • $9
  • $10
  • $11
  • $12

Lunch

  • $11
  • $12
  • $13
  • $15
  • $16
  • $18

Dinner

  • $18
  • $21
  • $24
  • $26
  • $29
  • $31

Incidentals

  • $3
  • $3
  • $3
  • $3
  • $3
  • $3

M&IE Total

  • $39
  • $44
  • $49
  • $54
  • $59
  • $64

The federal requirement of 75% reimbursement for meals and incidental expenses for the days of travel to and from your destination does not apply. Meals will be reimbursed based on the time of the travel as has always been our practice.

Please review any claims that you have submitted for travel between July 1, 2007 and now, and if any adjustments are required, resubmit the travel claim forms noting the changes that are necessary. Reimbursement for travel approved prior to July 1, 2007 will be reimbursed at the approved rates which were in effect at that time.

Revisions to the University Administrative Manual and the travel web page will be forthcoming.

All other travel regulations not specifically mentioned herein remain in effect.


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