Faculty & Staff Access
There are multiple ways Faculty and Staff members may be granted access to MyNEVADA.
All roles require the completion of FERPA training. There are two ways to complete FERPA training.
- The easiest way is to go to the PeopleSoft WebCampus site and review the FERPA PowerPoint and take the associated quiz. A passing score of 80 is required and you may attempt the quiz three times. Those unable to pass by the third attempt are required to attend an in person training session. If you do not see the PeopleSoft Training Center in WebCampus, please email your NetID to firstname.lastname@example.org. FERPA completion is recorded within 48 hours of completion.
- In-person FERPA training sessions generally occur during the first few weeks of each semester. You may find upcoming scheduled sessions at the Professional Development and Training Calendar. If your department would like to schedule a department specific training you may contact the PeopleSoft training team at email@example.com.
The instructor role gives access to view your class schedule and class rosters. It also allows you to email some or all of the students in your class. During grading periods, you will be able to enter grades for your students.
Instructor security is generated automatically overnight for anyone who has been assigned as an instructor to a class and who has also completed FERPA training. If you find that you have not been assigned to the class for which you believe you should be teaching, please contact the appropriate Department Scheduler.
The advisor role gives access to look up student data required for academic advising. This includes, but is not limited to, student contact information, class schedules, service indicators, test scores and transfer credit. Some advisors are also granted access to release advising holds.
Advisor security is generated through one of two methods. For undergraduate advisors, the Advising Coordinators in each Dean's office communicate approved advisors to the Office of Admissions and Records. Graduate advisors are approved by the Graduate School. Any faculty or staff member designated as an advisor through one of these avenues will be granted advisor access as long as they have completed FERPA training.
We have many other roles and access needs on our campus. Any security above and beyond what has already been described requires a security form to be signed by your Dean and submitted to the PeopleSoft Application Coordinator. There are multiple roles already pre-built and available including Department Scheduler, Student Employee Manager, and Class Permissions. We also have the capability to tailor security to individual needs.
If you have any questions about additional access you may contact the PeopleSoft training team at firstname.lastname@example.org.