Guidelines for Federal Sponsored Expenditures

Guideline Date: April 2015     Revision: 1     Last Review: August 2017

The University of Nevada, Reno (University) must comply with the federal regulations and guidelines restricting the use of federal money. This guidance clarifies the federal constraints and University policies for costs that may be confusing and/or controversial.

These guidelines are for University researchers and administrators who charge items directly to federal sponsored projects. Unfortunately, there is no single federal document summarizing all the rules, regulations, policies and guidelines for charging items to federal awards. In addition to the guidance offered here, the appendices contain links to resources that further clarify government and University expenditure policies and links to in-person and online learning opportunities.

The content of this guidance was created by Harvard University and modified for the University of Nevada, Reno. Below is the list of topics covered in this guide.

Guidance Topics

    1. Administrative and Clerical Costs
    2. Books, Journals and Subscriptions
    3. Computers and Data Storage Devices
    4. Conference Fees
    5. Equipment
    6. Local Meals
    7. Local Parking
    8. Photocopying
    9. Postage and Shipping
    10. Office Supplies