Schedule your event and request assistance
- Visit the SOTA Events Google Worksheet to ensure that your desired dates are available.
- Enter your event on the School of the Arts Online Calendar Submission, Marketing, and Virtual Assistance Form to have it entered on the CLA calendar, as well as local community and campus calendars.
- Deadlines to submit to the calendar:
- May 1st is the preferred deadline to get your events/programs entered for the fall semester
- August 29th is the final deadline to get your events/programs entered for the fall semester
- November 14th is the deadline to get your events/programs entered for the spring semester
- If you miss these calendaring deadlines, we will do our best to provide assistance with calendaring your event and scheduling marketing/communications/promotional assistance, but please note that assistance is not guaranteed after the deadline
- Deadlines to submit to the calendar:
- Request design assistance from the CLA marketing and communications office by checking off the design assistance box on the SOTA Event Submissions Formstack above (Step 2)
- Design: Poster/flyer/postcard, social media, email blast, programs
- Deadline to provide event/program materials/details to the designer is 10 business days (two weeks) in advance of the event/program
- If you miss the design deadline by failing to adequately provide details, we will do our best to provide assistance with creating designs for your event, but please note that assistance is not guaranteed after the deadline
- Deliver designed and approved promotional materials to the SOTA office (PBS Building, 2nd floor) for distribution assistance
- Fall events/programs distribution schedule
- August 26th – September events/programs
- September 30th – October events/programs
- October 28th – November events/programs
- Spring events/programs distribution schedule
- January 27th – February events/programs
- February 24 – March events/programs
- March 31 – Aril events/programs
- May 1 – May/summer events/programs
- If you miss these distribution deadlines, you’ll be responsible for distributing materials on your own
- Fall events/programs distribution schedule
Suggested timeline
- 2 months + out: Schedule event on the calendar and seek help from the marketing team
- 8 weeks out: Preparations
- 4-6 weeks out: Send out invitations
- 1 week out: Practice and do dry-run
- Day of: Go live!
- Post-event: Caption recordings, send follow-ups