Faculty Travel Grant FAQ

Who can apply to receive the Faculty Travel Grant?

Academic faculty members that hold at least a 50% FTE appointment within the University.

How much does the travel grant award?

Faculty Travel Grants are awarded by travel type:

  • Domestic travel award limit is $500 once each fiscal year
  • International travel award limit is $1000 every other fiscal year

Note: Only one award per fiscal year may be received.

What does the grant cover?

The Faculty Travel Grant will cover registration, transportation and lodging costs for the purpose of:

  • Attending a national or international meeting for the purpose of presenting scholarly work as a senior author or exhibitor
  • Specifically interacting with a funding sponsor for the purpose of enhancing funding potential

When is the deadline to submit the application to the Research & Innovation office?

Faculty Travel Grants will be processed in three cycles:

  1. Travel occurring July 1 to October 31
    • Applications will be accepted April 1 to May 24
    • Applicants will be notified by June
  2. Travel occurring November 1 to February 28
    • Applications will be accepted August 1 to September 20
    • Applicants will be notified by October
  3. Travel occurring March 1 to June 30
    • Applications will be accepted December 1 to January 24
    • Applicants will be notified by February

What supporting documents will I be required to submit?

Note: Please do not attach a cover letter or application letter. Please use only the spaces provided within InfoEd to describe significance, outcome and impacts of the travel.

  1. When presenting as a senior author or exhibitor, please provide the following:
    • Acceptance letter/formal invitation/conference program which includes documents showing your name/presentation information, conference title, place and date. Formal acceptance letter can be submitted after the grant application, if it is not available at the time of application
    • Abstract
  2. When interacting with a funding sponsor, please provide the following:
    • Invitation (an email will suffice)
    • Memo from the department chair/dean that addresses the trip’s purpose and desired outcome

What if I’m still waiting for a formal invitation to present at a conference?

A formal acceptance letter/invitation may be submitted after the grant application, if it is not available at the time of application.

What is the Faculty Travel Grant Committee looking for?

Committee members will look for the following in each application:

  • Clear, desired outcome for the travel event (including importance of the scholarly presentation, of the conference to be attended, and their relationship)
  • Short-term and long-term impact for the University and department
  • Link to the University’s strategic goals

What documents are required after the Faculty Travel Grant has been approved?

Two Workday tasks will need to be approved by the Research & Innovation office. In addition, all international travel must comply with UAM 1,404: International Travel.

  • At least ten (10) days prior to your trip, create a Spend Authorization in Workday. The Workday process will be routed to the Research & Innovation office for review and approval.
  • Within fifteen (15) days of returning from travel, create an Expense Report in Workday. The Workday process will be routed to the Research & Innovation office for review and approval.

Who do I contact if I have questions regarding the Faculty Travel Grant?

The Research & Innovation office will be able to answer your questions.

Ross Hall 201
Mailstop 0403
Main phone: (775) 327-2363
Fax: (775) 327-2362