Faculty travel grant frequently asked questions

  • Who can apply to receive the Faculty Travel Grant?

    Academic faculty members that hold at least a 50% FTE appointment within the University.

  • How much does the travel grant award?

    Faculty Travel Grants are awarded by travel type:

    • Domestic travel award limit is $750 once each fiscal year
    • International travel award limit is $1500 every other fiscal year

    Note: Only one award per fiscal year may be received.

  • What does the grant cover?

    The Faculty Travel Grant will cover registration, transportation and lodging costs for the purpose of:

    • Attending a national or international meeting for the purpose of presenting scholarly work as a senior author or exhibitor
    • Specifically interacting with a funding sponsor for the purpose of enhancing funding potential
  • What costs are allowable as travel expenses?

    Conference registration, airline costs, ground transportation (taxis), hotel costs, and per diem are all considered allowable expenses.

  • How many awards per year may a faculty applicant be given?

    One domestic award per fiscal year, one international award every two fiscal years, but no more than one award per fiscal year.

  • When is the deadline to submit the application to the Research & Innovation office?

    Faculty Travel Grants will be processed in three cycles:

    1. Travel occurring July 1 to October 31
      • Applications will be accepted April 1 to May 24
      • Applicants will be notified by June
    2. Travel occurring November 1 to February 29
      • Applications will be accepted August 1 to September 20
      • Applicants will be notified by October
    3. Travel occurring March 1 to June 30
      • Applications will be accepted December 1 to January 24
      • Applicants will be notified by February
  • What supporting documents will I be required to submit?

    Note: Please do not attach a cover letter or application letter. Please use only the spaces provided within InfoEd to describe significance, outcome and impacts of the travel.

    1. When presenting as a senior author or exhibitor, please provide the following:
      • Acceptance letter/formal invitation/conference program which includes documents showing your name/presentation information, conference title, place and date. Formal acceptance letter can be submitted after the grant application, if it is not available at the time of application
      • Abstract – this is mandatory, including all authors' names with the presenting author identified
    2. When interacting with a funding sponsor, please provide the following:
      • Invitation (an email will suffice)
      • Memo from the department chair/dean that addresses the trip’s purpose and desired outcome
  • What if I’m still waiting for a formal invitation to present at a conference?

    A formal acceptance letter/invitation may be submitted after the grant application, if it is not available at the time of application.

  • What is the Faculty Travel Grant Committee looking for?

    Committee members will look for the following in each application:

    • Clear, desired outcome for the travel event (including importance of the scholarly presentation, of the conference to be attended, and their relationship)
    • Short-term and long-term impact for the University and department
    • Link to the University’s strategic goals
  • What documents are required after the Faculty Travel Grant has been approved?

    Two Workday tasks will need to be approved by the Research & Innovation office. In addition, all international travel must comply with UAM 1,404: International Travel.

    • At least ten (10) days prior to your trip, create a Spend Authorization in Workday. The Workday process will be routed to the Research & Innovation office for review and approval.
    • Within fifteen (15) days of returning from travel, create an Expense Report in Workday. The Workday process will be routed to the Research & Innovation office for review and approval.
  • Who do I contact if I have questions regarding the Faculty Travel Grant?

    The Research & Innovation office will be able to answer your questions.

    Ross Hall 201
    Mailstop 0403
    Main phone: (775) 327-2363
    Fax: (775) 327-2362