Promotion and tenure application instructions

The NSHE Code, University of Nevada, Reno bylaws and college/school/department bylaws govern the process of reviewing faculty applications for promotion and/or tenure. Applications for promotion receive final approval from the President and applications for tenure go to the Board of Regents.

Applications must be submitted on the University of Nevada, Reno Application for Promotion and/or Tenure form. Faculty applying for both promotion and tenure submit only one form.

Download promotion and tenure application instructions (.docx)

Download promotion and tenure application (.docx)

Applicant instructions

Although the application form is available in Microsoft Word format, there is an option in Digital Measures for creating a first rough draft of the application.

The application should be prepared so that information is complete, well-organized, clear and concise. In general, each item should appear only once. Review the application checklist to make sure all elements of the application are included.

  • Present Title. Full title (e.g., Assistant Professor, Associate Professor, Lecturer II)
  • Present Rank. Rank (e.g., II, III, 0[II])
  • Date of Present Rank. Month and year rank was awarded
  • Degrees, Dates and Institutions. Year, major field of study and degree obtained from each institution. Begin with the most recent information.
  • Employment History. Year, location and institution for each position held since the baccalaureate degree. Begin with the most recent information.
  • Primary Assignment. Summarize the primary responsibilities and include role statement percentages for years in the period under review


Include information on teaching since appointment at the University of Nevada, Reno, or since appointment to current rank.

Courses: List each course taught. For each, list semesters taught, purpose, audience and enrollment. For each, provide up to 10 lines describing any course development, redesign or innovation.

Include a table such as the sample below that provides summary quantitative information from student evaluations and brief explanation of the scale used.

Example table for course evaluation scores
Semester Course Taught Overall eval of teaching Overall eval of course Dept. mean (if available)
Fall 13 (Course # & name)
Spring 14
Fall 14
Spring 15
Fall 15
Spring 16
Fall 16
Spring 17
Fall 17
Spring 18
Fall 18
Spring 19

Undergraduate advising and mentoring. Describe undergraduate advising activities. If applicable, list number of formal undergraduate advisees, undergraduate researchers mentored, independent studies directed and internships supervised. Also note presentations at professional meetings, publications, awards received and other indications of scholarly accomplishments by students for which you were not an author.

Engaged teaching. Clearly identify and describe teaching that involves engagement with the community.

Graduate advising and mentoring. List graduate-student-advisory committees. For each, identify the faculty role (chair or committee member), the student’s graduate program (master’s/doctoral and department/program) and the dates of service. If applicable, list number of independent studies directed and internships supervised.

Postdoctoral fellows or research associates supervised. List any postdoctoral fellows or research associates supervised, with dates.

Assessment. If applicable, list assessment projects (completed and ongoing) and describe responsibilities in those projects.

Other. Provide additional information as appropriate regarding your contributions to teaching, including curriculum development, writing of textbooks, participation in educational workshops, ACUE and other activities.

Honors, awards, and grants related to teaching. List, with brief identifying information.

Research, scholarship, creative and entrepreneurial activity

Include information on research, scholarship, creative and entrepreneurial activity. Applications should also include research, scholarship, creative, and entrepreneurial activity that preceded appointment at the University of Nevada, Reno.

For promotion applications clearly indicate activity since appointment to current rank. List entries in reverse chronological order.

Publications. List publications under the appropriate headings (e.g. refereed journal articles, books, chapters of books, other). Provide full citations that list all authors in the order they appear in the publication, date of publication, volume and pages. Use explanatory notes as needed should the order of authorship not adequately reflect overall contribution. Peer-reviewed publications should be listed separately from non-peer-reviewed publications.

Presentations. For professional meetings, symposia, and conferences, provide full information on the date, location, and role (e.g. invited speaker, paper presenter, panel discussant). Distinguish between invited and contributed presentations. Also distinguish presentations at professional meetings from presentations at other institutions. Do not include presentations given at the University of Nevada, Reno unless tied to a scholarly conference.

Performances, broadcasts, and multimedia productions. For performances, broadcasts and multimedia productions, note the date, location, audience, and role. Use explanatory notes as needed to clarify the nature of the event.

Grant activity. List grant support for research, scholarship, creative and entrepreneurial activity. Identify funding agency, project title, inclusive dates for period covered by the grant, dollar amount of funding, and name of principal investigator. If there are multiple PIs, specify the applicant’s percentage of responsibility.

Engaged scholarship. Clearly indicate scholarly activity (grants, publications, performances, etc.) that involve engagement with the community.

Work under review. List articles or other work currently formally under review. For each, identify title; publication, organization or agency where it is under review, and date submitted. Do not list work that is “in progress” or “in preparation.”

Honors and awards related to research, scholarship and creative activity. List, with brief identifying information. Differentiate between internal and external honors and awards.

Entrepreneurial activities. Examples of activities to list are invention disclosures you have submitted (including title and tech id number), patent applications filed on your research discoveries (include serial numbers), patents issued, registered copyrights (include the name of the work), SBIR/STTR grants awarded or subcontracted (include name of company partner, funding agency, and project title) companies that you have founded (include the name of the company and a brief description of your role), and/or list of companies with whom you have collaborated.

Professional service and outreach

Department, college, university and NSHE service. For each committee, activity, or administrative assignment, specify term of service and, as appropriate, role and responsibilities. Use explanatory notes as needed to make overall contribution clear.

Professional organizations. For each, identify any leadership roles held, with term of service.

Reviewing activities. List professional reviewing activities (e.g., service on national grant-review panels, review of research and creative publications for refereed journals, manuscript and book reviews, program reviews at other universities and external reviews for promotion and tenure. For each, identify date and role.

Editorial activities. List professional editorial activities (e.g., service on editorial boards for refereed journals.

Outreach and engagement. List outreach and engagement activities that draw upon the faculty member’s professional expertise and are relevant to the faculty member’s assignment at the university. For each, specify dates, role and responsibilities. Use explanatory notes as needed. Do not include non-professional involvement in community activities.

Supplemental materials

Applicants are expected to provide supplemental materials to document teaching; research, scholarship, creative and entrepreneurial activity; professional service; and engagement. The materials may be reviewed at the department, college, and university levels.

Applicants should present supplemental materials in a clear, orderly manner and provide a table of contents.

Supplemental materials must include the following:

  • Full C.V. teaching portfolio (summary of teaching responsibilities, teaching philosophy, summary of student teaching evaluations, example course syllabi and all student teaching evaluations – numeric and written)
  • Published research (copies of all refereed journal articles, books, book chapters, etc. produced while in rank); signal which are most significant in the table of contents
  • Recordings and multimedia productions produced (copies of all released CDs, DVDs, etc.); signal which are most significant in the table of contents

Supplemental materials may also include the following:

  • Role statements that explain assignments that do not include a typical mix of teaching, research, and service, including engagement (e.g., for librarians, clinicians with patient care responsibilities and extension faculty).
  • Peer evaluations of teaching
  • Peer reviews of published research
  • Letters regarding professional service and/or engagement
  • Additional documentation required by the department or college